Pope County Community Unit School District 1 Board of Education met Oct. 17.
Here is the minutes provided by the board:
Meeting was called to order at 7:00 pm by President Hansen and the following members were present: Walker, Wallace, Simmons, Hogg, and Hansen. Aly and Schuchardt were absent.
Motion was made by Wallace and seconded by Simmons to approve the consent agenda including the following: 1) Approve Minutes of Board Meetings on 9/19/2019; 2) Approve Closed Session Minutes; 3) Approve Bills for Payment; 4) Accept Financial Reports; and 5) Publication of Annual Statement of Affairs. Roll call vote: all ayes.
Under Administrative reports, Mr. Blankenship reported the following: 1) 1st quarter grade cards went out Thursday, October 10th for those who were at the Parent/Teacher Conference; 2) This year we had 223 students represented at the conferences with 351 total contacts made; 3) Our Health-Life Safety inspection will be done on October 24th; 4) The 8th grade parent group will be doing the concession stands for the boy’s and girl’s games; 5) The Girl’s basketball team opened their season with the New Simpson Hill tournament. The Boy’s team will play their first game November 4th; 6) The Jr. High Cross Country team did well at our invitational meet. Boys JV – Braxton Murphy finished in 1st place. Boys Varsity – Eason Comer finished in 1st place and Masin Presser finished in 3rd place. The Girls Varsity – Ahry Comer finished in 1st place. The State meet is this Saturday; 7) Mrs. Reed will be presenting her Veterans Day Program on November 8th at 1:30 with students in grades 3-5 and the Jr. High Choir; 8) Picture retakes and group/team pictures will be taken November 13th; 9) The Spelling Bee will take place on November 21st at 1:00; and 10) Enrollment is 343. President Hansen asked about the sound during the Jr. High play. Mr. Fritch said there was a problem with the sound and they will be looking at getting it fixed. President Hansen also mentioned the 8th grade fundraising is going well and thanked April Hogg for her time in sponsoring the class.
Mr. Fritch reported the following: 1) Boys and Girls Cross Country Teams competed this evening in the GEC cross country meet. Gracie Markus placed 1st and Jackson Eddington placed 7th; 2) Basketball Season is fast approaching for the high school teams; 3) Parent Teacher conferences went well; 4) ROE # 20 workshop was a very good experience for our teachers. Over 90 professional development opportunities were presented that day; 5) Taylor Threet, Keerstin Fritch, Jacob Lemon, and Kaleb Schutt were selected to participate in Senator Fowlers Youth Advisory Council; 6) Eight PCHS students were selected to participate in the Quad State Honor Choir at Murray State; 7) Scholar Bowl and Speech Team have both had tryouts; 8) Madrigal cast has been set; and 9) Enrollment is 164; 54 Freshman, 43 Sophomores, 26 Juniors, 41 Seniors.
Mr. Climer reported on the following: 1) There are plans being made for the recognition of the 50th Anniversary of the boys basketball team and cheerleaders that won the 1st ever Regional Championship for PCHS. They will be recognized at the boys’ home game on February 17, 2020. A reception will be in the Community Room. We are also looking to get the picture in the trophy case touched up. There are also plans to recognize Dustin Turner at a home game this year for his induction in the IBCA Hall of Fame. More information to come as plans becomes finalized.
Motion to enter executive session for the purpose of personnel performance, procedures, and employment was made by Wallace and seconded by Hogg. Roll call vote: all ayes. Board entered executive session at 7:20 pm.
Member Schuchardt entered the meeting at 7:21 pm.
Motion to return to regular session was made by Simmons and seconded by Hogg. Roll call vote: all ayes. Board returned at 7:58 pm.
Mr. Climer discussed the Annual Financial Report/Audit for FY 19. He stated there were no findings and we received a score of 3.65 with the highest rating, Financial Recognition. He pointed out highlights of the cover letter from the auditor which expressed what an excellent job our bookkeeper does in the management of the finances and record keeping. It went on to recognize the management and secretaries with a job well done. He pointed out some key information within the audit; the District operational cost per student is $9,900, out-of-district tuition would be $8,300, and the district could bond up to $7.2 million. Motion to accept Annual Financial Report/Audit for FY 19 was made by Walker and seconded by Simmons. Roll call vote: all ayes. President Hansen thanked Margie Bowman for her excellent bookkeeping. Hansen stated the District has 185 days cash on hand which is more than most districts. Member Hogg thanked the administration and the maintenance workers for their part in keeping the buildings maintained at a minimal cost.
Mr. Fritch distributed copies of the adjusted Risk Management Plan to include the SRO position so the salary can be paid out of the Tort fund. Motion to adjust the Risk Management Plan to include the SRO position to be paid out of Tort fund was made by Hogg and seconded by Schuchardt. Roll call vote: all ayes.
Motion to approve out-of-state trip to WKCTC on November 15, as Mr. Reeder requested, was made by Simmons and seconded by Schuchardt. Roll call vote: all ayes.
Motion to approve out-of-state, overnight field trip for the annual Quad State Choir Festival held at MSU in Murray, KY on November 3-4, as requested by Mrs. Hosfeldt, was made by Wallace and seconded by Walker. Roll call vote: all ayes.
Motion to approve out-of-state trip for the basketball team to attend a Memphis Grizzlies Basketball game in Memphis, TN on October 25th, as requested by Coach Simmons, was made by Schuchardt and seconded by Wallace. Roll call vote: all ayes.
Motion to hire Ginger Gunther as full-time cook was made by Walker and seconded by Hogg. Roll call vote: all ayes.
Mr. Fritch distributed the salary schedule with the van driver position added. Motion to add Van Driver to the salary scale was made by Simmons and seconded by Wallace. Roll call vote: all ayes.
Mr. Fritch had a PowerPoint to aid with explaining the proposed tax levy. He discussed the EAV and the reasoning behind the levy amounts. He explained how the tax levy works and what it means for our district in terms of tax dollars. After several questions and discussion, a motion was made by Schuchardt and seconded by Simmons to post the proposed tax levy as presented. Roll call vote: all ayes.
Mr. Climer reported that the Health Life Safety Inspection will take place next Thursday, October 24th. The two findings from last year have been fixed.
Under Old Business, Mr. Fritch stated we received the SRO agreement from the County Commissioners this afternoon. There have been some comments written in and the Board sending back to the County Commissioners for their next meeting. We will wait to hear back from them.
Mr. Climer discussed the bids received from Central States Bus Sales for the handicapped bus and the regular bus. Both buses are gasoline and have the same options. The lift is in the back of the bus instead of the front like our last bus. After some discussion, a motion to approve the bid for $89,134.00 for the handicapped accessible bus from Central States Bus Sales was made by Schuchardt and seconded by Simmons. Roll call vote: all ayes.
Mr. Fritch reported that the Elementary Building doors and windows project is scheduled to start in January. They are scheduling replacement of 1 door/window unit per day. Arrangements have been made for those classrooms to relocate during this process. He added there is talk the maintenance grant may happen this month.
With no further business to be discussed, a motion was made by Schuchardt and seconded by Hogg to adjourn the meeting until the next scheduled meeting to be held on Tuesday, November 19, 2019 at 7:00 pm in the J.H. Hobbs Memorial Library. All members present voted aye.
Meeting adjourned at 8:49 pm.