Hardin County Commissioners met Dec. 4.
Here is the minutes provided by the commissioners:
All Commissioners were present. Commissioner-elect, Tim Striker, was present. Staff recited the pledge at 9:00. Purchase orders and bills were reviewed and signed. Pending issues were discussed with the following resolutions approved and signed:
V101-315 Minutes of November 29, 2018:
1 st -Rogers 2 nd -Beaman Roll call: Rogers-yes, Beaman-yes, Crowe-absent
V101-316 Reallocation: Board of Elections, Board of DD
1 st -Beaman 2 nd -Rogers Roll call: Beaman-yes, Crowe-yes, Rogers-yes
V101-317 Reimbursement for Annex Utilities: November
1 st -Rogers 2 nd -Beaman Roll call: Crowe-yes, Beaman-yes, Rogers-yes
V101-318 Additional Appropriation: Sheriff fuel
1 st -Beaman 2 nd -Rogers Roll call: Beaman-yes, Rogers-yes, Crowe-yes
V101-319 Promotion: A. Frater SSW 2 at JFS December 10, 2018
1 st -Rogers 2 nd -Beaman Roll call: Beaman-yes, Crowe-yes, Rogers-yes
V101-320 Reimbursement: Pike Repair Reconciliation $1,325.53
1 st -Beaman 2 nd -Rogers Roll call: Crowe-yes, Beaman-yes, Rogers-yes
Signed: Crime Task Force Grant $4509.09 match
1 st -Rogers 2 nd -Beaman Roll call: Crowe-yes, Beaman-yes, Rogers-yes
John Folk, JFS, received a third quote for the parking camera. Nathan Rodenberger, IT, explained the quotes. $15,528.10 Northwest Security, Tex Partners $21,005.04, Security Cameras of Columbus $4,108.00 optional maintenance at $235.00 annually. Northwest was used here in the courthouse with no issues. Security went with 8 cameras, 4 mg pixels, 400’ of conduit, battery back-up and installation. They have good on-line references. No MVR. No training. Licensing? John and Nate will review the quotes due to the difference in cost. Purpose is for vandalism and cameras will not be monitored. Storage capacity is 30 days. $618.31 per diem for Children’s Services. They are working with Board of DD and Juvenile Court with one case. One adoption since last month. They are doing Job Shadowing with high schoolers, one at a time, to encourage them to go into this field of work. CPO 11, the state, will be in to monitor/review case files October 1, 2017-March 31, 2018. May include activities up to the day they start the review with random sampling. Regional Training will also be in at the same time to train staff on how to correct findings. No penalties just a teaching tool. The Ohio Start Program was awarded to Hardin County to deal with kids traumatized by parents who use drugs. They will contract with Mental Health/Coleman to hire a peer to help the family thru the recovery process. JFS has matching funds for the program and will hire a person to oversee. Family & Children First Council formed a sub-committee to evaluate job descriptions and how they operate as a whole. What can their funding afford? Dec 21st annual employee training at the Plaza.
The Treasurer submitted the November Investment Report. November interest: $44,585.62. Interest to date: $434,838.46. Interest to date 2017: $297,411.31.
Jason Fleming, Chris Monin, with Gamann Miller, and JH Schodorf reps (3), were here to discuss the boiler. The boiler continues to trip out. Richard Lawson was called to the meeting. Jake, Matt and Luke Hill, power claim rep for the boiler. Luke: is here to check out the boiler issues. Pressure, air gas issues. The gas pressure entering the building is sufficient to operate the boiler. This is a pilot failure. The boiler is not picking up for pilot. The issue is in the pilot itself-electronic. Luke-intermittent issues are the hardest to find. He is trying to get it to trip out. Tripped out overnight. The electronic display does not show the failure time. The cycle may show but not a time. The display only tells why the boiler is not running. Is there a system to send to someone to tell when it goes out? Luke-nothing. Only going to show alarm and what second it timed out. Chris-we could provide a simple controller that could send to Richard’s cell phone or computer. Jason-the boiler system is high tech without all the systems integrated into. Commissioner Beaman-we’ve had more failures with this in the 2 months than the last eight years. Judges are offering to pay the heat bill-not even laughable. Change the controller if it is a glitch. Someplace in there is a glitch. Luke-the system has control board. A lot of things it could be right now. I will be here until I can find the trip out. Will then work on fixing. I have tried 20-30 times already this morning and haven’t found. The blow down has nothing to do with the issue. Richard-could be the burner control? Luke-yes. Commissioner Beaman-we put on a draft control. We’ve done what we were asked to add. No other add-ons we could do? Luke-no. Chris-only to forward to Richard. Jason-worst case scenario: #1-what if you can’t get it to trip out-are you here tomorrow? #2-if you can’t get to trip out and Richard comes in and it’s tripped out, do we just order a new board? Luke-hope to get it to trip out. Commissioner Beaman-does it trip out during the day? Richard-no. could make it keep cycling on and off during the day to try. Commissioner Crowe-at night no doors opening and closing and won’t cycle as often. Matt-we could leave off more than normal. Luke-have seen before, we start with pressure, I’ve checked. Ignitor and transformer all done thru computer board. Jason-Plan of attack: Luke-keep cycling. I have just this on my schedule today. May be able to change my schedule tomorrow. Helps a lot if I am here. When it starts back up I check flame for spark/flame. Helps a lot to see. You have to manual reset on the burner control. Hardest to find. Commissioner Beaman-we need to know if the boiler is down. Courts have to be in business. We have to know when to hit the reset button. Sad for a brand new state of the art. Commissioner Crowe-if you can’t find we have to go to replacing parts. We have to have a boiler. Commissioner Rogers-what is a reasonable amount of time? Couple of days? Jason-if you can’t find today and we keep having issues and start replacing parts? Have you been in this position before? Luke-I usually find. Every job is different. Jeff-this boiler may cycle 20x and goes out, he has already cycled over 20x. Commissioner Crowe: some external factor? Luke-I haven’t looked to see if it fails at a certain cycle every time. Commissioner Rogers-total frustration. Commissioner Beaman: A public building. Commissioner Crowe-agree by the end of the week we start replacing? Luke-I’ll ask for more time. Tim Striker-can a camera be put on the flame to see overnight? Luke: That would give the second and cycle. Matt-disregard what I said about the gas pressure. Luke: this operates at lower gas pressure. The less gas the better. 5.0 is perfect. Jason-I anticipate today you find the problem and fix, if not, look into to make things happen to be here. Send me an email report on what you do today, found and eliminated. Keep up to date.
Richard Lawson: update on Lippincott, who is here to find a plug in the boiler pipes from 1st to 3rd floor. Lippincott thinks the issue may be resolved when the system is full working. He is looking into a full blown boiler automated system. Jack’s seems to think a blockage but can’t get in until next week. Could run another line.
Board of Elections: Rob Radway, Don Traxler, Gerald Potter, Russ Ludwig with Sandy Bookmyer and Becky Stephenson. Nate Rodenberger was also present. Rob –were notified over one year ago of a need for a new voting system. After the states reimbursement to you of $450,000 toward new voting machines, based on population, the county may only need $80-100,000 to pay. The new system is compatible with what we have. The cheaper system needed a scanner at every voting place. Chose one cost effective to the county. Not sure of shipping cost, $15,000. Gerald-reviewed cost not associated with what the state pays. Training doesn’t have to be done all at one time. Can do what is needed and keep rest in reserve as needed. Helps with overload. $680,095, $665,590 w/shipping. Trade in for old equipment: $163,000. $415,669 from state. $80,000 left for the county. License and warranty we would pay, $40,000, are paying now at $16,000 plus. If no primary election, you carry the training hours to when you need. The whole state is not required to purchase the same system. They do not know how many other counties are purchasing the same system. Already being used in other states. They ask for a letter of intent from the commissioners to lock in to an agreement. Needs to be ordered this month. The training is here, a credit is given to erase the machines and dispose. Should not be any other cost other than normal cost to train rovers and election helpers. Should not be any office updates needed. Life is about ten years. A Letter of intent for the county to supply the $100,000 to Dominion, the vendor, is needed from the commissioners. The Board of Elections will write for the commissioners to sign.
Commissioner Rogers moved to approve the proposal from ETO Contracting, LLC, to provide equipment and material for a 92% efficient 3” thickness of Icynene LD-C-50 spray foam insulation applied to floor of the North Annex for the crawl space and walls. Cost is $18,720.00 from N03. Commissioner Rogers second. Roll call: Crowe-yes, Beaman-yes, Rogers-yes. V101-321
http://www.co.hardin.oh.us/docs/minutes12062018.pdf
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