Southern Illinois News

Kaskaskia Community College District #501 Board of Trustees met Aug. 25

Here are the minutes provided by the board:

ROLL CALL/ATTENDANCE

Chair Bill Hawley convened a regular meeting of the Board of Trustees (Board) on Monday, August 25, 2025, at 6:30 p.m. in the Lifelong Learning Center on the Kaskaskia College (College) main campus.

Trustees present at the meeting in person were Jim Beasley, Craig Finke, Bill Hawley, Bryan Holthaus, Louis Kalert, Linda Stover, Laura Wedekemper and Student Trustee Meagan Mahlandt.

Kevin Noll, Legal Counsel from Robbins Schwartz attended the meeting remotely.

College staff members attending in person were George Evans, Alan Boerngen, Michael Christensen, Cary Day, Joy Fitts, Sara Hanks, Chris Holloway, Laura Huge, George Kriss, Traci Masau, Julie Obermark, Karol Potter, Shawn Richards, Jeff Thomas, Nathan Wilkins, Kylee Williams, and Amy Zanton.

Media attending in person was Steven Stilt of WJBD radio.

PLEDGE OF ALLEGIANCE

Chairman Hawley led in the Pledge of Allegiance.

RECOGNITION

President Evans welcomed everyone present and introduced new employee Laura Huge.

PRESENTATION OF TENTATIVE BUDGET FOR FISCAL YEAR 2025-2026

Sara Hanks presented the tentative budget for Fiscal Year 2025-2026.

PUBLIC COMMENT

None

CONSENT AGENDA

Items on the Consent Agenda included

July 28, 2025 Regular Meeting Minutes

July 29, 2025 Athletic Workshop Minutes

Ratification and approval of disbursements and payrolls for July 2025 which includes travel reimbursements for board members and College employees if any requested reimbursement exceeds maximum allowable costs, Treasurer Report, Budget Report, Personnel Report, Kaskaskia College Foundation Report, and Kaskaskia College Friends of Fine Arts Report. Administrative Reports include the Executive Services Report, Administrative Services Report,

Institutional Support and Technology Services Report, Instructional Services Report, and Student Services Report.

Motion by Jim Beasley to accept the Consent Agenda.

Roll call:

Jim Beasley yes Louis Kalert yes

Craig Finke yes Linda Stover yes

Bill Hawley yes Laura Wedekemper yes

Bryan Holthaus yes Meagan Mahlandt yes

Motion was approved.

OLD UNFINISHED BUSINESS

None

NEW BUSINESS

CLOSED SESSION

A Closed Session was not held.

INACTIVATION OF ACADEMIC PROGRAM

Motion by Bryan Holthaus to inactivate the Culinary Arts degree and certificate program and remove the program offering from Kaskaskia College course catalog and implement a teach out for students who are currently enrolled in the program.

Roll call:

Jim Beasley yes Louis Kalert yes

Craig Finke yes Linda Stover yes

Bill Hawley yes Laura Wedekemper yes

Bryan Holthaus yes Meagan Mahlandt yes

Motion was approved.

APPROVAL OF FY2026 STRATEGIC PLAN ACTION ITEMS

Motion by Bryan Holthaus to approve the FY2026 Strategic Plan Action items as presented.

Roll call:

Jim Beasley yes Louis Kalert yes

Craig Finke yes Linda Stover yes

Bill Hawley yes Laura Wedekemper yes

Bryan Holthaus yes Meagan Mahlandt yes

Motion was approved.

Approved 09/22/25

RESOLUTION 25-43

RESOLUTION TO APPROVE THE RENEWAL OF CANVAS LICENSE AGREEMENT (100% TITLE III GRANT FUNDED)

Motion by Jim Beasley to adopt Resolution 25-43 approving the renewal of Canvas from Instructure, Inc. of Salt Lake City, UT in the amount of $86,795.25.

Roll call:

Jim Beasley yes Louis Kalert yes

Craig Finke yes Linda Stover yes

Bill Hawley yes Laura Wedekemper yes

Bryan Holthaus yes Meagan Mahlandt yes

Motion was approved.

RESOLUTION 25-44

RESOLUTION TO APPROVE THE RENEWAL OF THE MICROSOFT CAMPUS LICENSE AGREEMENT (100% INSTITUTIONAL FUNDING)

Motion by Bryan Holthaus to adopt Resolution 25-44 approving the renewal of the Microsoft Campus License Agreement, from CDWG of Chicago, IL in an amount of $29,138.41.

Roll call:

Jim Beasley yes Louis Kalert yes

Craig Finke yes Linda Stover yes

Bill Hawley yes Laura Wedekemper yes

Bryan Holthaus yes Meagan Mahlandt yes

Motion was approved.

RESOLUTION 25-45

RESOLUTION TO APPROVE ELECTRONIC DOCUMENT MANAGEMENT FEES (100% INSTITUTIONAL FUNDING)

Motion by Jim Beasley to adopt Resolution 25-45 approving the expenditure of the annual maintenance fees for Perceptive Content, a paperless workflow, electronic signature, and document storage system, from Hyland Software, Inc. of Westlake, OH in an amount not to exceed $58,944.46.

Roll call:

Jim Beasley yes Louis Kalert yes

Craig Finke yes Linda Stover yes

Bill Hawley yes Laura Wedekemper yes

Bryan Holthaus yes Meagan Mahlandt yes

Motion was approved.

Approved 09/22/25

RESOLUTION 25-46

RESOLUTION TO APPROVE THE PURCHASE OF INSTRUCTIONAL EQUIPMENT FOR THE MANUFACTURING PROGRAM (100% TITLE III GRANT FUNDED)

Motion by Bryan Holthaus to adopt Resolution 25-46 approving the purchase of instructional equipment from Moss Enterprises of Johnston, IA, in the amount of $31,740.00.

Roll call:

Jim Beasley yes Louis Kalert yes

Craig Finke yes Linda Stover yes

Bill Hawley yes Laura Wedekemper yes

Bryan Holthaus yes Meagan Mahlandt yes

Motion was approved.

RESOLUTION 25-47

RESOLUTION TO APPROVE THE PURCHASE OF TECHNOLOGY UPDATES (INSTITUTIONAL FUNDING)

Motion by Jim Beasley to adopt Resolution 25-47 approving the purchase of technology infrastructure update equipment and software from Xerox IT Solutions, Oak Brook, IL, in an amount not to exceed $230,110.85.

Roll call:

Jim Beasley yes Louis Kalert yes

Craig Finke yes Linda Stover yes

Bill Hawley yes Laura Wedekemper yes

Bryan Holthaus yes Meagan Mahlandt yes

Motion was approved.

RESOLUTION 25-48

RESOLUTION TO APPROVE THE PURCHASE OF THE GYMNASIUM INFRASTRUCTURE TECHNOLOGY (GYMNASIUM PROJECTS BUDGET)

Motion by Bryan Holthaus to adopt Resolution 25-48 approving the purchase of the gymnasium infrastructure technology from Xerox IT Solutions, of Oak Brook, IL, in the amount of $63,467.74.

Roll call:

Jim Beasley yes Louis Kalert yes

Craig Finke yes Linda Stover yes

Bill Hawley yes Laura Wedekemper yes

Bryan Holthaus yes Meagan Mahlandt yes

Motion was approved.

Approved 09/22/25

RESOLUTION 25-49

RESOLUTION TO ACCEPT DONATION OF A METAL WORKING BRAKE FROM VELOCITY METALWORKS

Motion by Jim Beasley to adopt Resolution 25-49 accepting the in-kind donation of press break tooling from Velocity Metalworks of Hoffman, Illinois; extending sincere gratitude to Velocity Metalworks for their support of Kaskaskia College students and its workforce training programs; and authorizing the College to utilize the donated items in support of its instructional efforts, particularly within the Fitter-Fabricator Certificate program.

Roll call:

Jim Beasley yes Louis Kalert yes

Craig Finke yes Linda Stover yes

Bill Hawley yes Laura Wedekemper yes

Bryan Holthaus yes Meagan Mahlandt yes

Motion was approved.

APPROVAL OF EMPLOYMENT OF REGIONAL SUPPORT SPECIALIST – EVENING POSITION

Motion by Bryan Holthaus to approve the hire of Alison Bauza as the Regional Support Specialist at $20.00 an hour with an anticipated start date of September 1, 2025 pending board approval.

Roll call:

Jim Beasley yes Louis Kalert yes

Craig Finke yes Linda Stover yes

Bill Hawley yes Laura Wedekemper yes

Bryan Holthaus yes Meagan Mahlandt yes

Motion was approved.

FIRST READING – NEW VENDOR MANAGEMENT POLICY 2.4010

The First Reading of the New Vendor Management Policy 2.4010 was presented. The final reading and approval will be at the September 2025 meeting.

SECOND READING – REVISIONS TO INFORMATION SECURITY POLICY 2.4000

Motion by Bryan Holthaus to approve the final reading of revisions to Information Security Policy 2.4000 as presented.

Roll call:

Jim Beasley yes Louis Kalert yes

Craig Finke yes Linda Stover yes

Bill Hawley yes Laura Wedekemper yes

Bryan Holthaus yes Meagan Mahlandt yes

Motion was approved.

FUTURE AGENDA ITEMS

A. Resolution for Adoption of the Annual Budget for Fiscal Year 2025-2026 (September) B. Resolution for Transfer of Working Cash Fund Interest for Fiscal Year 2026 (September) C. Master Facilities and Improvement Plan (MFIP) Update

TRUSTEE AND PRESIDENT’S COMMENTS AND REPORTS

STUDENT TRUSTEE REPORT

Student Trustee Meagan Mahlandt presented an oral report to the Board which summarized the following:

• The dental assistant and practical nursing students graduated at the end of last month.

• All the summer sport camps concluded at the beginning of the month.

• The Crisp Center hosted an Industrial Trades Open House on August 6th where students were given the opportunity to register for their fall schedule, tour the facilities, and become familiar with their professors and classrooms.

• The Cross-Country team hosted the Blue Classic 5k on August 2nd.

• Earlier this month, students in the Electric and Hybrid Electric Vehicle course successfully completed the assembly of the KC Switch Lab Electric vehicle in just eight weeks.

• The volleyball team participated in a self-defense training course with the Centralia Police Department on August 8th.

• KC athletes had the opportunity to tour the new gym and sign their names on the beams to the wall where the new lockers will be located.

• Students enjoyed the free welcome breakfast last week and got to connect with clubs and fellow peers.

PRESIDENT’S COMMENTS

• The September Board meeting will be held at the Harry L. Crisp Manufacturing & Trades Center. The budget hearing will begin at 6:00 p.m. Ben Frazier and several board members from the YMCA in Vandalia will address the Board regarding a possible long-term lease agreement at the Vandalia Education Center campus.

• U.S. Congressman Mike Bost toured the Harry L. Crisp Manufacturing & Trades Center on Friday, August 22, 2025. Students in attendance engaged Congressman Bost with well thought out questions. The College was able to show the importance of community colleges and the education and training available at the Center.

• The Enduring Freedom celebration will be held on November 5, 2025. The Executive Director of the Land of Lincoln Honor Flight and her team will be attending the event to showcase the honor flight organization. An invitation will be extended to all veterans who have participated in an honor flight.

• The Illinois Community College Board (ICCB) will be on campus the afternoon of September 25, 2025, for a workshop and the morning of September 26, 2025, for their formal Board meeting.

• Saturday, September 27, 2025 is the 85th anniversary celebration for Kaskaskia College. Several members of the ICCB Board will be attending the celebration along with local dignitaries.

• President Evans recognized the athletic teams and their contribution to the annual Centralia Balloon Fest from start to finish. The Men’s basketball team handled the majority of parking on Friday and Saturday night; the Men’s baseball team picked up trash on Saturday and Sunday mornings; the cross-country team ran the children’s games all day on Sunday; the Women’s soccer team crewed the KC sponsored balloon during the evening flights and the balloon glow; and the Women’s softball team crewed the KC sponsored balloon for the morning flights.

ADJOURNMENT

Motion by Jim Beasley to adjourn. All members voted yes by voice vote. The meeting was adjourned at 7:24 p.m.

https://www.kaskaskia.edu/media/web-assets/documents/board-minutes-amp-agendas/august/08-25-25-Approved-BOT-Minutes-w-Resolutions-for-Posting.pdf