Southern Illinois News

Kaskaskia Community College District #501 Board of Trustees met Sept. 23.

Here are the minutes provided by the board:

ROLL CALL/ATTENDANCE

Chair Bill Hawley convened a regular meeting of the Board of Trustees (Board) on Monday, September 23, 2024, at 6:30 p.m. at the Salem Education Center. Trustees present at the meeting in person were Jim Beasley, Craig Finke, Bill Hawley, Bryan Holthaus, Louis Kalert, Laura Wedekemper, and Student Trustee Connor Wademan. Trustee Linda Stover was absent.

College staff members present included George Evans, Brian Atchison, Levi Cross, Cary Day, Sharon Elwood, Joy Fitts, Sara Hanks, Chris Holloway, George Kriss, Julie Obermark, Staci Palm, James Patrick, Karol Potter, Craig Roper, Nathan Wilkins, and Amy Zanton.

Kevin Noll, Legal Counsel from Robbins Schwartz, attended the meeting in person. Media attending in person was Bruce Kropp from WJBD radio.

PLEDGE OF ALLEGIANCE

Chair Hawley led in the Pledge of Allegiance.

RECOGNITION

President Evans introduced everyone in the room and welcomed new employee James Patrick – Development and Grant Coordinator.

PUBLIC COMMENT

No public comment.

CONSENT AGENDA

Items on the Consent Agenda included

August 26, 2024, Regular Meeting Minutes

Ratification and approval of disbursements and payrolls for August 2024 which includes travel reimbursements for board members and College employees if any requested reimbursement exceeds maximum allowable costs, Treasurer Report, Budget Report, Personnel Report, Kaskaskia College Foundation Report, Kaskaskia College Friends of Fine Arts Report, and Kaskaskia College Sports Association Report. Administrative Reports include the Executive Services Report, Administrative Services Report, Institutional Support and Technology Services Report, Instructional Services Report, and Student Services Report.

Motion by Bryan Holthaus to approve the consent agenda.

Roll call:

Jim Beasley yes Louis Kalert yes

Craig Finke yes Laura Wedekemper yes

Bill Hawley yes Connor Wademan yes

Bryan Holthaus yes

Motion was approved.

OLD UNFINISHED BUSINESS

None

NEW BUSINESS

CLOSED SESSION

Motion by Jim Beasley to enter Closed Session in accordance with the Illinois Open Meetings Act, and pursuant to Section 2(c) of the Act, the specific reason for conducting an executive session meeting is as follows:

Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting; 5 ILCS 120/2(c)(11);

Roll call:

Jim Beasley yes Louis Kalert yes

Craig Finke yes Laura Wedekemper yes

Bill Hawley yes Connor Wademan yes

Bryan Holthaus yes

Motion was approved and the meeting entered closed session at 6:36 p.m. Motion by Jim Beasley to end closed session and resume open session.

Roll call:

Jim Beasley yes Louis Kalert yes

Craig Finke yes Laura Wedekemper yes

Bill Hawley yes Connor Wademan yes

Bryan Holthaus yes

Motion was approved and closed session ended, and open session resumed at 7:13 p.m.

RESOLUTION 24-42

RESOLUTION FOR ADOPTION OF THE ANNUAL BUDGET FOR FISCAL YEAR 2024-2025

Motion by Louis Kalert to adopt Resolution 24-42 approving the Fiscal Year 2024-2025 budget as presented.

Roll call:

Jim Beasley yes Louis Kalert yes

Craig Finke yes Laura Wedekemper yes

Bill Hawley yes Connor Wademan yes

Bryan Holthaus yes

Motion was approved.

RESOLUTION 24-43

RESOLUTION FOR TRANSFER OF WORKING CASH FUND INTEREST FOR FISCAL YEAR 2025

Motion by Bryan Holthaus to adopt Resolution 24-43 authorizing the Interim Vice President of Administrative Services / Treasurer of Kaskaskia College to transfer investment earnings from the Working Cash Fund to the Education Fund in Fiscal Year 2025.

Roll call:

Jim Beasley yes Louis Kalert yes

Craig Finke yes Laura Wedekemper yes

Bill Hawley yes Connor Wademan yes

Bryan Holthaus yes

Motion was approved.

APPROVAL OF 2026-2027 ACADEMIC CALENDARS

Motion by Bryan Holthaus to approve the 2026-2027 Academic Calendars as presented.

Roll call:

Jim Beasley yes Louis Kalert yes

Craig Finke yes Laura Wedekemper yes

Bill Hawley yes Connor Wademan yes

Bryan Holthaus yes

Motion was approved.

RESOLUTION 24-44

RESOLUTION TO APPROVE THE PURCHASE OF AUTOMOTIVE TECHNOLOGY PROGRAM WORKBENCHES AND SHELVING UNITS (100% REV UP EV COMMUNITY COLLEGE INITIATIVE GRANT FUNDING)

Motion by Louis Kalert to adopt Resolution 24-44 approving the purchase of Automotive Technology Program workbenches and shelving units from Southwest Solutions Group of Lewisville, TX in the amount of $82,329.90.

Roll call:

Jim Beasley yes Louis Kalert yes

Craig Finke yes Laura Wedekemper yes

Bill Hawley yes Connor Wademan yes

Bryan Holthaus yes

Motion was approved.

RESOLUTION 24-45

RESOLUTION TO APPROVE THE CONTRACTOR FOR PARKING LOT REPAIR PROJECTS (68% INSTITUTIONAL FUNDING AND 32% AGRICULTURE CAPITAL CAMPAIGN FUNDING)

Motion by Bryan Holthaus to adopt Resolution 24-45 approving the combination bid submitted by Rooters Asphalt of Beckemeyer, IL for the parking lot repairs in the amount of $293,000.00.

Roll call:

Jim Beasley yes Louis Kalert yes

Craig Finke yes Laura Wedekemper yes

Bill Hawley yes Connor Wademan yes

Bryan Holthaus yes

Motion was approved.

RESOLUTION 24-46

RESOLUTION TO APPROVE EMERGENCY UPGRADE OF THE ELEVATOR IN THE JOHN D. CAVALETTO AGRICULTURAL CENTER (100% INSTITUTIONAL FUNDING) Motion by Bryan Holthaus to adopt Resolution 24-46 approving the price proposal submitted by KONE, Inc. of St. Louis, MO for the emergency upgrade of the John D. Cavaletto Agricultural Center elevator in the amount of $135,430.

Roll call:

Jim Beasley yes Louis Kalert yes

Craig Finke yes Laura Wedekemper yes

Bill Hawley yes Connor Wademan yes

Bryan Holthaus yes

Motion was approved.

APPOINTMENT OF VICE PRESIDENT OF ADMINISTRATIVE SERVICES Motion by Bryan Holthaus to remove the Interim title and appoint Sara Hanks as next Vice President of Administrative Services at Kaskaskia College, effectively immediately, at a salary of $119,500, with the same privileges and benefits of the existing VP positions at Kaskaskia College. The Board also authorizes the administration to post the vacant position of Controller to backfill behind Mrs. Hanks.

Roll call:

Jim Beasley yes Louis Kalert yes

Craig Finke yes Laura Wedekemper yes

Bill Hawley yes Connor Wademan yes

Bryan Holthaus yes

Motion was approved.

Approved 10/28/24

APPROVAL OF EMPLOYMENT OF DIRECTOR OF PURCHASING (REPLACEMENT POSITION)

Motion by Bryan Holthaus to approve the hiring of Jeff Thomas as the Director of Purchasing, with a tentative effective date of October 7, 2024, at a salary of $92,500 with eligibility for fringe benefits.

Roll call:

Jim Beasley yes Louis Kalert yes

Craig Finke yes Laura Wedekemper yes

Bill Hawley yes Connor Wademan yes

Bryan Holthaus yes

Motion was approved.

FIRST READING – PROHIBITING SEX DISCRIMINATION POLICY 5.1001 The First Reading of revisions to Prohibiting Sex Discrimination Policy 5.1001 was presented. The final reading and approval will be at the October 2024 meeting.

FINAL READING AND APPROVAL – NEW CAMPUS PRIVACY POLICY 2.4007 Motion by Bryan Holthaus to approve the Final Reading of the new Campus Privacy Policy 2.4007

Roll call:

Jim Beasley yes Louis Kalert yes

Craig Finke yes Laura Wedekemper yes

Bill Hawley yes Connor Wademan yes

Bryan Holthaus yes

Motion was approved.

FINAL READING AND APPROVAL – NEW APPLICATION PRIVACY POLICY 2.4005 Motion by Bryan Holthaus to approve the Final Reading of the new Application Privacy Policy 2.4005.

Roll call:

Jim Beasley yes Louis Kalert yes

Craig Finke yes Laura Wedekemper yes

Bill Hawley yes Connor Wademan yes

Bryan Holthaus yes

Motion was approved.

FINAL READING AND APPROVAL – REVISED INFORMATION SECURITY POLICY 2.4000 Motion by Bryan Holthaus to approve the Final Reading of the revised Information Security Policy 2.4000.

Roll call:

Jim Beasley yes Louis Kalert yes

Craig Finke yes Laura Wedekemper yes

Bill Hawley yes Connor Wademan yes

Bryan Holthaus yes

Motion was approved.

FUTURE AGENDA ITEMS

A. Approval of Contractor for Storage Shelter (100% Community Project Funding/Congressional Directed Spending Grant)

B. Resolution to Establish the Dollar Limit Threshold for the Requirement of a Performance Bond (November)

C. Approval of Employment of Instructional Services Precision Agriculture Facilitator

D. Resolution to Approve Protection, Health, and Safety (PHS) Projects for Fiscal Year 2026 (October)

E. Resolution on Intent to Levy an Equity Tax Pursuant to Section 3-14.3 of the Illinois Public Community College Act (October)

F. Resolution to Approve the 2024 Tax Levy – Fiscal Year 2026 (November)

G. Resolution to Abate the Tax Levy for Series 2018 General Obligation Refunding Bonds (Alternate Revenue Source) for 2024 Levy, Fiscal Year 2026 (November)

H. Resolution for Approval of Commercial Property, Liability and Workers’ Compensation Insurance Coverages

TRUSTEE AND PRESIDENT’S COMMENTS AND REPORTS

STUDENT TRUSTEE REPORT

Student Trustee Connor Wademan presented an oral report to the Board which summarized the following:

• Quad Day was held on August 27, 2024, with good student participation. Student activities were showcased at the event.

• A student huddle was held on September 9, 2024, allowing students to express their thoughts on the positive aspects regarding the start of the semester as well as things they would like revised.

• KC hosted representatives from McKendree University, Eastern Illinois University, and Southern Illinois University – Carbondale in the HB Building. Students who had questions about transferring to one of the universities were able to talk with representatives from the universities directly.

• On September 17, 2024, Student Activities held a booth for voter registration day. • Student Congress held its first meeting on September 17, 2024. The Congress discussed different ways to increase student involvement and began planning ideas for the snack station drive.

• The groundbreaking ceremony for the new Gymnasium was held on September 20, 2024.

• Student Trustee Wademan attended the ICCB Student Advisory Committee meeting at Lakeland College on September 20, 2024. Student Trustees from community colleges across the state met to network and discuss current issues facing community college students and to collaborate on potential lobby day topics.

• On September 22, 2024, the Fellowship of Christian Athletes held a “Praise Night” in the Auditorium.

PRESIDENT’S COMMENTS

• There was a great turnout from Board of Trustee members, student athletes, coaches, and staff at the groundbreaking ceremony for the new Gymnasium.

• The Mobile Manufacturing Lab has been utilized in several different communities in the College district. The Lab will be at the Greenville Junior High in the next week or so. The Lab has also participated in several local homecoming parades.

• President Evans acknowledged everyone who participated in the recent Title III visit. The College received wonderful remarks from the site coordinator. The College is able to purchase items such as software and the cyclorama in the Auditorium with Title III funds.

• Respiratory Therapy faculty successfully completed their CoARC accreditation site visit. The site accreditors were complimentary of both staff and the program. President Evans recognized Professor Beth Urban and Associate Professor Eric Jones on the outstanding site visit.

• President Evans will be hosting a student forum on October 10, 2024. The seventy plus positive comments received from students after the last student forum confirm the College is moving in the right direction regarding faculty and staff friendliness and attentiveness. President Evans will send the Trustees the comments from the last forum.

ADJOURNMENT

Motion by Jim Beasley to adjourn. All members voted yes by voice vote. The meeting was adjourned at 7:33 p.m.

https://www.kaskaskia.edu/media/web-assets/documents/board-minutes-amp-agendas/september/09-23-24-APPROVED-Minutes-w-Resolutions.pdf