Southern Illinois News

Illinois Eastern Community Colleges Board of Trustees met Sept. 17.

Here is the agenda provided by the board:

1. Call to Order & Roll Call – Chairman Gary Carter called the meeting to order at 6:15 p.m. and directed the Board Secretary Sonja Wease to call the roll.

Susan Batchelor: Present

John Brooks: Present

Roger Browning: Present

Gary Carter: Present

Brenda Culver: Present

Jan Ridgely: Present

Barbara Shimer: Present

Jorri VanDyke (Student Trustee): Present

Present: 7. Absent: 0

Also present at the meeting, in addition to trustees:

Ryan Gower, Chancellor

Jay Edgren, President of Frontier Community College/Vice Chancellor Academic Affairs Tona Ambrose, President of Lincoln Trail College/Vice Chancellor Institutional Outreach Chris Simpson, President of Olney Central College/Vice Chancellor Business Operations

Matt Fowler, President of Wabash Valley College/Vice Chancellor Student Affairs Ryan Hawkins, Chief Financial Officer/Treasurer

Andrea McDowell, Executive Director of Human Resources

Alex Cline, Chief Information Officer

Paul Bruinsma, Chief Academic Officer

Sonja Wease, Board Secretary

2. Welcome from the Chair – Chairman Carter welcomed all who were present for the meeting. 3. Recognition of Visitors and Guests

3.A. Visitors and Guests – Vanessa Lowe, Kristina Isaac, Claire Roosevelt, Megan Bunnage, Lisa Rauch, Phil Thorsen, Andy King, Linda Monge, Jodi Peach, Nixie Hnetkovski, Steve Hnetkovski, Kim Welling, Dustin Wiggins, Rob & Jenn Mason, and Robert Conn.

3.B. IECCEA Representative – Rob Mason presented the Board with results of a faculty survey.

4. Public Comments - None

5. Reports

5.A. Trustees – Student Trustee Jorri VanDyke reported that the Student Advisory held their first meeting and approved the Future Educators Club at OCC with possible interest at the other campuses. As the President of the Student Advisory, Ms. VanDyke announced that officers will be elected at the next meeting.

5.B. Chancellor – Chancellor Gower announced that the Dual Credit Summit was held recently at OCC. The goal of the summit is how to build better pipelines moving from K-12 to higher education. Dr. Gower also asked for direction from Trustees on an inquiry received from the WVC Foundation regarding allowing alcohol consumption at campus events.

5.C. Presidents & Divisions – Reports were presented by the Presidents & Vice Chancellors of each division.

6. Approval of Consent Agenda

Motion to approve consent agenda as presented. This motion, made by Brenda Culver and seconded by Susan Batchelor, Carried.

Susan Batchelor: Yea, John Brooks: Yea, Roger Browning: Yea, Gary Carter: Yea, Brenda Culver: Yea, Jan Ridgely: Yea, Barbara Shimer: Yea, Jorri VanDyke (Student Trustee): Yea Yea: 7, Nay: 0

6.A. Disposition of Minutes – Open meeting minutes as prepared for the regular meeting held on August 20, 2024 were presented for approval.

6.B. 2024 Annual Security Report – contains crime information for the past three years, relevant policy statements, and training and educational programming related to campus safety and security, crime prevention, alcohol and drug use, and sexual misconduct.

6.C. IECC Emergency Response Plans – IECC develops and maintains a National Incident Management System (NIMS) compliant, all-hazards emergency response plan for each of the IECC campuses. The plans are sent to the Illinois Emergency Management Agency (IEMA) Region 9 Coordinator and the ICCB.

6.D. Violence Prevention Plan – Updated to reflect current contact information and Threat Assessment and Behavioral Intervention Team (TABIT) team members.

6.E. Memorandum of Understanding IECC/SAFE – This agreement with Sexual Assault and Family Emergencies (SAFE), a not-for-profit corporation contracts advisors who have completed 40 hours of training previously and 6 additional hours of training on sexual violence annually to provide emergency and ongoing support to student survivors of sexual violence.

6.F. Memorandum of Understanding IECC/Prevail Illinois – This agreement with Prevail Illinois, a not-for-profit corporation contracts advisors who have completed 40 hours of training previously and 6 additional hours of training on sexual violence annually to provide emergency and ongoing support to student survivors of sexual violence.

6.G. Memorandum of Understanding IECC/Wabash General Hospital – This agreement sets the groundwork for the partnership to work collaboratively to launch a Paramedic Education Program for the IECC district.

6.H. Affiliation Agreements- Standard Clinical, Negotiated Clinical, Non-Standard Clinical, Non-Standard Non-Clinical – Chancellor Gower recommended approval of the renewal of affiliation agreements with Deaconess Gibson Hospital, DeveloPeds Therapy, LLC (PTA), Edwards County Ambulance Service, Helia Healthcare of Olney, LLC, Oakview Nursing and Rehab, ProRehab, Inc. (PTA), Providence Medical Group, Richland County TB and Health Office, Richland Nursing & Rehab, Wayne County Ambulance, Healthcare Therapy Services, Inc. (PTA), Lawrence County Memorial Hospital, The Carle Foundation, Hospital Sisters Health System, Indiana University Health, Inc. (PTA), and Select Rehab (PTA).

6.I. Board of Trustees Election – The Board received official notice of the dates concerning the elections to the Board of Trustees that will occur on April 1, 2025. Nominating petitions may be picked up at the District office and the filing period is from November 12 to November 18, 2024. The IECC Board has three Trustees who have terms that are expiring. Trustees will be running for two 6-year terms and one 3-year term. The Board approved the appointment of Sonja Wease as the Election official and the appointment of Sheryl Childers to be the Assistant Election Official.

7. Action on Items Removed from Consent Agenda - None

8. Policy First Reading (and Possible Approval)

8.A. Policy 100.20 State Gift Ban Act

Motion to waive second reading and approve Policy 100.20 State Gift Ban Act. This motion, made by Susan Batchelor and seconded by Jan Ridgely, Carried.

Susan Batchelor: Yea, John Brooks: Yea, Roger Browning: Yea, Gary Carter: Yea, Brenda Culver: Yea, Jan Ridgely: Yea, Barbara Shimer: Yea, Jorri VanDyke (Student Trustee): Yea Yea: 7, Nay: 0

8.B. Policy 500.22 Background Check Determination

Motion to waive second reading and approve Policy 500.22 Background Check Determination to improve clarity and update the authority references. This motion, made by Roger Browning and seconded by Susan Batchelor, Carried.

Susan Batchelor: Yea, John Brooks: Yea, Roger Browning: Yea, Gary Carter: Yea, Brenda Culver: Yea, Jan Ridgely: Yea, Barbara Shimer: Yea, Jorri VanDyke (Student Trustee): Yea Yea: 7, Nay: 0

8.C. Policy 100.31 Sexual Misconduct/ Policy 100.42 Sex Prohibiting Discrimination Motion to waive second reading and approve Policy 100.42 Prohibiting Sexual Discrimination to align with the implementation date of the new regulations and delete Policy 100.31 Preventing Sexual Misconduct. This motion, made by Brenda Culver and seconded by Roger Browning, Carried.

Susan Batchelor: Yea, John Brooks: Yea, Roger Browning: Yea, Gary Carter: Yea, Brenda Culver: Yea, Jan Ridgely: Yea, Barbara Shimer: Yea, Jorri VanDyke (Student Trustee): Yea Yea: 7, Nay: 0

9. Policy Second Reading - None

10. Staff Recommendations for Approval

10.A. Robinson Crawford Enterprise Zone Amendment

Motion to approve the support for the amendment to the Robinson Crawford Enterprise Zone. This motion, made by Barbara Shimer and seconded by John Brooks, Carried. Susan Batchelor: Yea, John Brooks: Yea, Roger Browning: Yea, Gary Carter: Yea, Brenda Culver: Yea, Jan Ridgely: Yea, Barbara Shimer: Yea, Jorri VanDyke (Student Trustee): Yea Yea: 7, Nay: 0

11. Bid Committee Report - None

12. District Finance

Motion to approve payment of district financial obligations for July 2024 in the total amount of $1,839,091.73. This motion, made by Jan Ridgely and seconded by Barbara Shimer, Carried. Susan Batchelor: Yea, John Brooks: Yea, Roger Browning: Yea, Gary Carter: Yea, Brenda Culver: Yea, Jan Ridgely: Yea, Barbara Shimer: Yea, Jorri VanDyke: Yea Yea: 8, Nay: 0

13. Executive Session - None

14. Approval of Executive Session Minutes

Motion to approve the executive session minutes of the regular meeting held on July 16, 2024 and August 20, 2024. This motion, made by Barbara Shimer and seconded by Susan Batchelor, Carried.

Susan Batchelor: Yea, John Brooks: Yea, Roger Browning: Yea, Gary Carter: Yea, Brenda Culver: Yea, Jan Ridgely: Yea, Barbara Shimer: Yea, Jorri VanDyke (Student Trustee): Yea

15. Approval of Personnel Report

Motion to approve the foregoing personnel report as presented. This motion, made by John Brooks and seconded by Barbara Shimer, Carried.

Susan Batchelor: Yea, John Brooks: Yea, Roger Browning: Yea, Gary Carter: Yea, Brenda Culver: Yea, Jan Ridgely: Yea, Barbara Shimer: Yea, Jorri VanDyke (Student Trustee): Yea Yea: 7, Nay: 0

400.1 Employment of Personnel

A. Professional, Non-Faculty, Non-Exempt

1. Mandy Grepares, Coordinator of Academic Affairs, FCC effective September 23, 2024

400.2 Approval to Hire Staff Prior to October 15, 2024 Meeting

A. Professional, Non-Faculty, Exempt

1. Interim Head Baseball Coach, OCC

400.3 Position Title Change

A. Professional, Non-Faculty, Exempt

1. Jamie Carman from Director of Academic Advising and Records to Director of Academic Advising

400.4 Approval of Proposed Non-College Employment

400.5 Resignation Ratification

1. Phil Britton, Head Baseball Coach, OCC effective September 13, 2024.

2. Amanda Kotch, Distance Learning Specialist, Title III effective September 20, 2024

3. Trevin Milner, Coordinator of Public Information and Marketing, FCC effective September 27, 2024

16. Collective Bargaining – Chancellor gave an update on the upcoming negotiations/mediation meetings.

17. Litigation - None

18. Other Items - None

19. Adjournment

Motion to adjourn at 7:35 p.m. This motion, made by Barbara Shimer and seconded by Jorri VanDyke, Carried.

Susan Batchelor: Yea, John Brooks: Yea, Roger Browning: Yea, Gary Carter: Yea, Brenda Culver: Yea, Jan Ridgely: Yea, Barbara Shimer: Yea, Jorri VanDyke (Student Trustee): Yea Yea: 7, Nay: 0

https://meetings.boardbook.org/Documents/WebViewer/2652?file=a33a1230-33f8-4702-bfc8-a595cb4229a8