Southern Illinois News

Illinois Eastern Community Colleges Board of Trustees met Aug. 20.

Here are the minutes provided by the board:

1. Call to Order & Roll Call - Chairman Gary Carter called the meeting to order at 6:15 p.m. and directed the Board Secretary Sonja Wease to call the roll.

Susan Batchelor: Present

John Brooks: Absent at roll call,

arrived at 6:45 p.m.

Roger Browning: Present

Gary Carter: Present

Brenda Culver: Present

Jan Ridgely: Present

Barbara Shimer: Present

Jorri VanDyke

(Student Trustee): Present

Present: 7, Absent: 0.

Also present at the meeting, in addition to trustees:

Ryan Gower, Chancellor

Jay Edgren, President of Frontier Community College/Vice Chancellor Academic Affairs

Tona Ambrose, President of Lincoln Trail College/Vice Chancellor Institutional Outreach

Chris Simpson, President of Olney Central College/Vice Chancellor Business Operations

Matt Fowler, President of Wabash Valley College/Vice Chancellor Student Affairs

Ryan Hawkins, Chief Financial Officer/Treasurer

Andrea McDowell, Executive Director of Human Resources

Alex Cline, Chief Information Officer

Paul Bruinsma, Chief Academic Officer

Sonja Wease, Board Secretary

2. Welcome from the Chair - Chairman Carter welcomed all who were present for the meeting. 3. Recognition of Visitors and Guests

3.A. Visitors and Guests – Amy Tarr, Cynthia Boyce, Rob Mason, Dustin & Zoey Wiggins

3.B. IECCEA Representative – Rob Mason addressed the Board and expressed that morale is low amongst faculty members.

4. Public Comments - None

5. Reports

5.A. Trustees – Barb Shimer thanked President Ambrose and Lincoln Trail College staff and students for their help on United Way Work Day cleaning up a farm that sustained tornado damage. Trustee Batchelor thanked all who helped with the ICCB Program Review.

5.B. Chancellor – Chancellor Gower addressed comments made last month by Dr. Phil Thorsen and expressed appreciation for his genuine desire to see things improve. Dr. Gower’s full comments are attached to these minutes.

5.C. Presidents & Divisions - Reports were presented by the Presidents & Vice Chancellors of each division.

6. Approval of Consent Agenda

Motion to approve consent agenda as presented. This motion, made by Brenda Culver and seconded by Barbara Shimer, Carried.

Susan Batchelor: Yea, John Brooks: Yea, Roger Browning: Yea, Gary Carter: Yea, Brenda Culver: Yea, Jan Ridgely: Yea, Barbara Shimer: Yea, Jorri VanDyke (Student Trustee): Yea Yea: 7, Nay: 0

6.A. Disposition of Minutes – Open meeting minutes as prepared for the regular meeting held on July 16, 2024 were presented for approval.

6.B. Affiliation Agreements- None.

6.C. Model Partnership Agreement / Mission III Academy

6.D. NIU / IECC Agreement

7. Action on Items Removed from Consent Agenda - None

8. Policy First Reading (and Possible Approval)

8.A. Policy 100.27 / Policy 400.32 Code of Ethics for Employees

Motion to eliminate Policy 100.27 and waive second reading and approve Policy 400.32 Code of Ethics for Employees. This motion, made by Susan Batchelor and seconded by Roger Browning, Carried.

Susan Batchelor: Yea, John Brooks: Yea, Roger Browning: Yea, Gary Carter: Yea, Brenda Culver: Yea, Jan Ridgely: Yea, Barbara Shimer: Yea, Jorri VanDyke (Student Trustee): Yea Yea: 7, Nay: 0

8.B. Policy 100.7 Prevailing Wage Law

Motion to waive second reading and approve policy 100.7 Prevailing Wage Law to reflect IECC’s commitment to comply with the Illinois Prevailing Wage Act. This motion, made by Barbara Shimer and seconded by Jan Ridgely, Carried.

Susan Batchelor: Yea, John Brooks: Yea, Roger Browning: Yea, Gary Carter: Yea, Brenda Culver: Yea, Jan Ridgely: Yea, Barbara Shimer: Yea, Jorri VanDyke (Student Trustee): Yea Yea: 7, Nay: 0

8.C. Policy 400.4 Holiday, Leave, and Benefit

Motion to waive second reading and approve 400.4 Holiday, Leave, and Benefit Policy to reflect changes to Bereavement Leave benefits. This motion, made by Susan Batchelor and seconded by Brenda Culver, Carried.

Susan Batchelor: Yea, John Brooks: Yea, Roger Browning: Yea, Gary Carter: Yea, Brenda Culver: Yea, Jan Ridgely: Yea, Barbara Shimer: Yea, Jorri VanDyke (Student Trustee): Yea Yea: 7, Nay: 0

9. Policy Second Reading - None

10. Staff Recommendations for Approval

10.A. Policy 500.14 Tuition Waivers

Motion to waive second reading and approve the revisions to 500.14 Tuition Waiver policy to better outline IECC’s current and aspirational practices related to the use of tuition waivers. This motion, made by Barbara Shimer and seconded by Roger Browning, Carried.

Susan Batchelor: Yea, John Brooks: Yea, Roger Browning: Yea, Gary Carter: Yea, Brenda Culver: Yea, Jan Ridgely: Yea, Barbara Shimer: Yea, Jorri VanDyke (Student Trustee): Yea Yea: 7, Nay: 0

10.B. Appointment of Board Audit Committee

Motion to appoint Trustee Browning and Trustee Ridgely to serve as members of the Audit Committee to review the annual audit and complete the Audit Report. This motion, made by Susan Batchelor and seconded by Barbara Shimer, Carried.

Susan Batchelor: Yea, John Brooks: Yea, Roger Browning: Yea, Gary Carter: Yea, Brenda Culver: Yea, Jan Ridgely: Yea, Barbara Shimer: Yea, Jorri VanDyke (Student Trustee): Yea Yea: 7, Nay: 0

10.C. CBD Trust Agreement

Motion to authorize Dr. Gower to proceed with the execution of an amendment to the Trust Agreement with the State of Illinois for the construction of the Applied Technology Center at Olney Central College and proceed with this Capital Development Board project. This motion, made by Susan Batchelor and seconded by Brenda Culver, Carried.

Susan Batchelor: Yea, John Brooks: Yea, Roger Browning: Yea, Gary Carter: Yea, Brenda Culver: Yea, Jan Ridgely: Yea, Barbara Shimer: Yea, Jorri VanDyke (Student Trustee): Yea Yea: 7, Nay: 0

10.D. Program Review FY 2024

Motion to approve the IECC Program Review Report FY24 as presented. This motion, made by Roger Browning and seconded by Brenda Culver, Carried.

Susan Batchelor: Yea, John Brooks: Yea, Roger Browning: Yea, Gary Carter: Yea, Brenda Culver: Yea, Jan Ridgely: Yea, Barbara Shimer: Yea, Jorri VanDyke (Student Trustee): Yea Yea: 7, Nay: 0

11. Bid Committee Report - None

12. District Finance

Motion to approve payment of district financial obligations for July 2024 in the total amount of $2,227,019.55. This motion, made by Jan Ridgely and seconded by Barbara Shimer, Carried.

Susan Batchelor: Yea, John Brooks: Yea, Roger Browning: Yea, Gary Carter: Yea, Brenda Culver: Yea, Jan Ridgely: Yea, Barbara Shimer: Yea, Jorri VanDyke (Student Trustee): Yea Yea: 7, Nay: 0

13. Executive Session

Motion to enter executive session under Open Meetings Act Exceptions 2(c)(1) Employment Matters, 2(c)(2) Collective Negotiating Matters and 2(c)(12) Litigation at 7:40 p.m. This motion, made by Brenda Culver and seconded by Barbara Shimer, Carried.

Susan Batchelor: Yea, John Brooks: Yea, Roger Browning: Yea, Gary Carter: Yea, Brenda Culver: Yea, Jan Ridgely: Yea, Barbara Shimer: Yea, Jorri VanDyke (Student Trustee): Yea Yea: 7, Nay: 0

Motion to exit executive session at under Open Meetings Act Exceptions 2(c)(1) Employment Matters, 2(c)(2) Collective Negotiating Matters, and 2(c)(12) Litigation at 9:33 p.m. This motion, made by Brenda Culver and seconded by John Brooks, Carried.

Susan Batchelor: Yea, John Brooks: Yea, Roger Browning: Yea, Gary Carter: Yea, Brenda Culver: Yea, Jan Ridgely: Yea, Barbara Shimer: Yea, Jorri VanDyke (Student Trustee): Yea Yea: 7, Nay: 0

14. Approval of Executive Session Minutes - None

15. Approval of Personnel Report

400.1 Employment of Personnel

A. Faculty, Exempt

1. Abigail Holdrieth, English/Speech Instructor, LTC effective August 26, 2024

B. Professional, Non-Faculty, Exempt

1. Bart Nation, TRIO Upward Bound Academic Counselor effective September 2, 2024

C. Classified, Non-Exempt

1. Colin Walls, Custodian, LTC effective August 26, 2024

2. Caleb Kamplain, TRIO Student Support Services Counselor, LTC effective August 26, 2024

400.2 Change in Status

A. Faculty, Exempt

1. Julie Dehart, Health Science Specialist, FCC to Medical Lab Technical Instructor, FCC effective October 1, 2024

B. Professional, Non-Faculty, Non-Exempt

1. Danyelle Ayres, from Part-time Adult Education Adjunct Instructor to Coordinator of ICAPS & Instruction effective August 26, 2024

2. Taryn Bunting, Trina Dunkel, and Justn Young from Financial Aid Coordinator to Financial Aid Specialist effective September 2, 2024

C. Classified, Non-Exempt

1. Stephanie Corley, Brittany Longbons, and Sara Newkirk from Student Services Specialist to Financial Aid Representative effective September 2, 2024

2. Annie Matthews from Administrative Assistant to the Dean, OCC to TRIO Student Support Services Counselor, OCC effective August 26, 2024

400.3 Memorandum of Agreement with IECCEA (Certain Retroactive Economic Items for AY 2024)

400.4 2024-25 Administration and Staff Salaries

400.5 Special Assignment(s) (Attachment)

400.6 Employee Position Title Changes

A. Position title change for all TRIO Upward Bound Counselors to TRIO Upward Bound Academic Counselors:

1. Rachel Carter

2. Grae Drake

3. Rusty Foerster

4. Kristie Markman

5. Jade Colclasure

B. Position title change for all TRIO Upward Bound Coordinators to TRIO Upward Bound Academic Coordinators:

1. Candice Young

2. Julie Auteberry

3. Christy Morley

400.7 Approval of Proposed Non-College Employment

400.7.1 Approval of Proposed Non-College Employment (amended and to be voted on in a separate vote)

400.8 Educational Level Change

400.9 Resignation Ratification

1. Kyrah Buchanan, Program Advisor, Allied Health, LTC effective July 19, 2024

2. John McCarty, Music Instructor, LTC effective August 2, 2024

3. Andrea Loll, Director of Enrollment Management, LTC effective August 30, 2024

4. Ken Pryor, Information Systems Technician effective August 6, 2024.

5. Brent Maguire, Program Director, Emergency Preparedness and Director of Safety and Emergency Preparedness effective August 16, 2024.

Motion to approve the amended personnel report that includes the removal of 400.3 Memorandum of Agreement with IECCEA and removal of Item #400.7 Joseph Brown non college employment. This motion, made by Barbara Shimer and seconded by Susan Batchelor, Carried.

Susan Batchelor: Yea, John Brooks: Yea, Roger Browning: Yea, Gary Carter: Yea, Brenda Culver: Yea, Jan Ridgely: Yea, Barbara Shimer: Yea, Jorri VanDyke (Student Trustee): Yea Yea: 7, Nay: 0

Motion to approve the non-college employment for Joseph Brown for 25 days/125 hours per month. This motion, made by Barbara Shimer and seconded by Brenda Culver, Failed.

Susan Batchelor: Nay, John Brooks: Nay, Roger Browning: Nay, Barbara Shimer: Nay, Jorri VanDyke (Student Trustee): Nay, Gary Carter: Yea, Brenda Culver: Yea, Jan Ridgely: Yea Yea: 3, Nay: 4 Gary Carter: Yea, Brenda Culver: Yea, Jan Ridgely: Yea

16. Litigation - None

17. Other Items - None

18. Adjournment

Motion to adjourn at 9:48 p.m. This motion, made by Susan Batchelor and seconded by Brenda Culver, Carried.

Susan Batchelor: Yea, John Brooks: Yea, Roger Browning: Yea, Gary Carter: Yea, Brenda Culver: Yea, Jan Ridgely: Yea, Barbara Shimer: Yea, Jorri VanDyke (Student Trustee): Yea Yea: 7, Nay: 0

https://meetings.boardbook.org/Documents/WebViewer/2652?file=68b7fe77-4641-4b0a-9c66-e108c0edd6d2