Southern Illinois News

Kaskaskia Community College District #501 Board of Trustees met June 24.

Here are the minutes provided by the board:

ROLL CALL/ATTENDANCE 

Chair Bill Hawley convened a regular meeting of the Board of Trustees (Board) on Monday, June 24, 2024, at 6:30 p.m. in the Wedekemper Board Room on the Kaskaskia College (College) main campus. Trustees present at the meeting in person were Craig Finke, Bill Hawley, Bryan Holthaus, and Laura Wedekemper, and Student Trustee Connor Wademan. Trustee Linda Stover was present remotely. Trustees Jim Beasley and Louis Kalert were absent.

Kevin Noll, Legal Counsel from Robbins Schwartz attended the meeting in person.

College staff members attending in person were George Evans, Alan Boerngen, Cary Day, Emily Eilers, Joy Fitts, Sara Hanks, Chris Holloway, Tara Kellermann, George Kriss, Julie Obermark, Karol Potter, Sara Ratermann, Shawn Richards, Craig Roper, Kylee Williams, and Amy Zanton.

Media attending in person was Austin Williams from WJBD.

PLEDGE OF ALLEGIANCE 

Chair Hawley led in the Pledge of Allegiance.

RECOGNITION 

President Evans welcomed everyone and introduced new employees Emily Eilers, Financial Aid Advisor/Veterans Coordinator and Tara Kellermann, Financial Aid Advisor.

PUBLIC COMMENT 

No public comment.

CONSENT AGENDA 

Items on the Consent Agenda included

May 20, 2024, Regular Meeting Minutes

Ratification and approval of disbursements and payrolls for May 2024 which includes travel reimbursements for board members and College employees if any requested reimbursement exceeds maximum allowable costs, Treasurer Report, Budget Report, Personnel Report, Kaskaskia College Foundation Report, and Kaskaskia College Friends of Fine Arts Report. Administrative Reports include the Executive Services Report, Administrative Services Report, Institutional Support and Technology Services Report, Instructional Services Report, and Student Services Report.

Motion by Bryan Holthaus to accept the consent agenda.

Roll call:

Craig Finke yes           Linda Stover yes

Bill Hawley yes           Laura Wedekemper yes

Bryan Holthaus yes    Connor Wademan yes

Motion was approved.

OLD UNFINISHED BUSINESS 

None

NEW BUSINESS 

CLOSED SESSION 

Motion by Bryan Holthaus to enter Closed Session in accordance with the Illinois Open Meetings Act, and pursuant to Section 2(c) of the Act, the specific reason for conducting an executive session meeting is as follows:

The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity; 5 ILCS 120/2(c)(1); and Student Disciplinary Cases; 5 ILCS 120/2(c)(9).

Roll call:

Craig Finke yes           Linda Stover yes

Bill Hawley yes           Laura Wedekemper yes

Bryan Holthaus yes    Connor Wademan yes

Motion was approved and the meeting entered closed session at 6:35 p.m. Motion by Bryan Holthaus to end closed session and resume open session.

Roll call:

Craig Finke yes           Linda Stover yes

Bill Hawley yes           Laura Wedekemper yes

Bryan Holthaus yes    Connor Wademan yes

Motion was approved and closed session ended, and open session resumed at 7:45 p.m.

APPROVAL OF ANNUAL PLAN FY2025 

Motion by Bryan Holthaus to approve the FY2025 Annual Plan as presented.

Roll call:

Craig Finke yes           Linda Stover yes

Bill Hawley yes           Laura Wedekemper yes

Bryan Holthaus yes    Connor Wademan yes

Motion was approved.

APPROVAL OF POST-ISSUANCE TAX COMPLIANCE REPORTS FOR BOND ISSUANCES – FY 2024 

Motion by Bryan Holthaus to accept the Post-Issuance Tax Compliance Reports for the General Obligation Bonds Series 2022 and the General Obligation Refunding Bonds Series 2018 (Fitness Center).

Roll call:

Craig Finke yes           Linda Stover yes

Bill Hawley yes           Laura Wedekemper yes

Bryan Holthaus yes    Connor Wademan yes

Motion was approved.

RESOLUTION 24-23 

RESOLUTION TO COMPENSATE CLA FOR ADDITIONAL AUDIT SERVICES PERFORMED FOR THE FISCAL YEAR (FY) 2023 AUDIT (RESTRICTED FUND) Motion by Bryan Holthaus to approve the payment of $25,000 to CliftonLarsonAllen (CLA) for additional services performed to complete the FY 2023 audit.

Roll call:

Craig Finke yes           Linda Stover yes

Bill Hawley yes           Laura Wedekemper yes

Bryan Holthaus yes    Connor Wademan yes

Motion was approved.

RESOLUTION 24-24 

RESOLUTION FIXING THE FISCAL YEAR AND PROVIDING PUBLIC INSPECTION, AVAILABILITY AND PUBLIC HEARING NOTIFICATION REGARDING THE TENTATIVE BUDGET FOR FISCAL YEAR 2025 

Motion by Bryan Holthaus to declare

Section 1: That the fiscal year of Kaskaskia College, Community College District No. 501 be defined, and the same is hereby fixed and declared to commence on July 1, 2024, and terminate on June 30, 2025.

Section 2: The tentative budget will be on display for public review Monday through Friday, between 8:00 a.m. and 5:00 p.m. in the office of the Interim Vice President of Administrative Services, AD 104C, Administration Building, 27210 College Road, Centralia IL 62801 for a minimum of 30 days beginning no later than August 22, 2024, through September 20, 2024. It will also be available on the Kaskaskia College website, https://www.kaskaskia.edu/about-kc/consumer-information/.

Section 3: That a public hearing shall be held as to the tentative budget of Kaskaskia College, Community College District No. 501 for Fiscal Year 2024-2025 on September 23, 2024, at 6:00 p.m. prior to commencement of the regular Board meeting at the Kaskaskia College, Salem Education Center, 1475 W. Whittaker, Salem, Illinois.

Section 4: That a notice of availability of the tentative budget for public inspection and the date of the public hearing shall be published at least 30 days prior to September 23, 2024, in the Centralia Sentinel.

Roll call:

Craig Finke yes           Linda Stover yes

Bill Hawley yes           Laura Wedekemper yes

Bryan Holthaus yes    Connor Wademan yes

Motion was approved.

RESOLUTION 24-25 

APPROVAL OF PHASE II OF THREE-YEAR PLAN OF KASKASKIA COLLEGE EMPLOYEE ADJUSTED WAGES RECOMMENDATION FOR THE 2023 WAGE ANALYSIS STUDY 

Motion by Bryan Holthaus to approve the implementation of Phase II of the job classification and wage analysis plan, as guided by AAIM’s findings, to ensure equitable and competitive compensation for all employees.

Roll call:

Craig Finke yes           Linda Stover yes

Bill Hawley yes           Laura Wedekemper yes

Bryan Holthaus yes    Connor Wademan yes

Motion was approved.

RESOLUTION 24-26 

RESOLUTION TO REJECT BID FOR PARKING LOT REPAIRS AND AUTHORIZATION TO REBID IN THE FUTURE 

Motion by Bryan Holthaus to reject the bid submitted by Rooters Asphalt of Beckemeyer, IL and authorize the administration to rebid the repairs of the John D. Cavaletto Agricultural Center parking lot in the fall of 2024 with work to be completed in the spring 2025 and rebid the repairs to the east parking with work to be completed in the fall of 2024.

Roll call:

Craig Finke yes           Linda Stover yes

Bill Hawley yes           Laura Wedekemper yes

Bryan Holthaus yes    Connor Wademan yes

Motion was approved.

RESOLUTION 24-27 

RESOLUTION TO APPROVE THE RENEWAL OF THE AGREEMENT WITH VENDOR TO PROVIDE ONSITE MENTAL HEALTH COUNSELING SERVICES (70% EARLY ACTION ON CAMPUS MENTAL HEALTH ALLOCATION FUNDING AND 30% INSTITUTIONAL FUNDING) 

Motion by Bryan Holthaus to approve Family Life Consultants of Collinsville, IL to provide onsite mental health counseling for FY2025 in the amount of $65,520 to $105,300 and authorize the College Administration to renew the agreement for an additional (2) two fiscal years contingent upon the College’s satisfaction with the company’s level of services.

Roll call:

Craig Finke yes           Linda Stover yes

Bill Hawley yes           Laura Wedekemper yes

Bryan Holthaus yes    Connor Wademan yes

Motion was approved.

RESOLUTION 24-28 

RESOLUTION TO APPROVE THE RENEWAL OF THE AGREEMENT WITH VENDOR TO PROVIDE ATHLETIC TRAINING SERVICES (100% INSTITUTIONAL FUNDING) Motion by Bryan Holthaus to approve the renewal of the agreement with Select Physical Therapy Holdings, LLC, with an office located in Mt. Vernon, IL, to provide athletic training services for FY2025 in the amount of $28,000.00, and authorize the College Administration to extend the agreement for an additional (2) two fiscal years contingent upon the Administration’s satisfaction with the company’s level of service.

Roll call:

Craig Finke yes           Linda Stover yes

Bill Hawley yes           Laura Wedekemper yes

Bryan Holthaus yes    Connor Wademan yes

Motion was approved.

RESOLUTION 24-29 

RESOLUTION TO APPROVE VENDOR TO PROVIDE INTERCOLLEGIATE ATHLETE SECONDARY ACCIDENT INSURANCE (100% INSTITUTIONAL FUNDING) Motion by Bryan Holthaus to approve the proposal submitted by First Agency of Kalamazoo, MI for intercollegiate athlete secondary accident insurance with a total annual premium of $36,433.00 for the 2024-2025 academic year and authorize Administration to renew the agreement for two (2) additional academic years contingent upon the Administration’s satisfaction with the level of service.

Roll call:

Craig Finke yes           Linda Stover yes

Bill Hawley yes           Laura Wedekemper yes

Bryan Holthaus yes    Connor Wademan yes

Motion was approved.

RESOLUTION 24-30 

RESOLUTION TO APPROVE PURCHASE OF STAFF COMPUTERS AND DOCKING STATIONS (100% INSTITUTIONAL FUNDING) 

Motion by Bryan Holthaus to approve the purchase of computers and docking stations from CDWG, of Chicago, IL, which will be fully funded by institutional funds, in the amount of $121,026.

Roll call:

Craig Finke yes           Linda Stover yes

Bill Hawley yes           Laura Wedekemper yes

Bryan Holthaus yes    Connor Wademan yes

Motion was approved.

RESOLUTION 24-31 

RESOLUTION TO APPROVE PROCEEDING WITH THE BIDDING AND AWARDING OF THE JANE KNIGHT AUDITORIUM AV EQUIPMENT UPGRADES WITH RATIFICATION OF THE PURCHASE AT A SUBSEQUENT BOARD MEETING (100% TITLE III GRANT FUNDING) 

Motion by Bryan Holthaus to approve proceeding with the bidding and awarding of the Jane Knight Auditorium AV Equipment Upgrades at a cost not to exceed $94,000 with ratification of the purchase at a subsequent Board meeting.

Roll call:

Craig Finke yes           Linda Stover yes

Bill Hawley yes           Laura Wedekemper yes

Bryan Holthaus yes    Connor Wademan yes

Motion was approved.

RESOLUTION 24-32 

RESOLUTION TO APPROVE PURCHASE OF ELECTRONIC HEALTH RECORDS SOFTWARE (47% FY2024 PATH GRANT FUNDING 47% FY2025 PATH GRANT FUNDING, AND 6% FY2024 TITLE III GRANT FUNDING) 

Motion by Bryan Holthaus to approve the purchase of Lyceum electronic health records software from Epic Systems Corporation of Verona, WI in the amount of $64,000.

Roll call:

Craig Finke yes           Linda Stover yes

Bill Hawley yes           Laura Wedekemper yes

Bryan Holthaus yes    Connor Wademan yes

Motion was approved.

RESOLUTION 24-33 

RESOLUTION TO APPROVE THE RENEWAL OF CANVAS LICENSE AGREEMENT (100% TITLE III FUNDING) 

Motion by Bryan Holthaus to approve the renewal of canvas from Instructure, Inc. of Salt Lake City, UT, in the amount of $82,657.

Roll call:

Craig Finke yes           Linda Stover yes

Bill Hawley yes           Laura Wedekemper yes

Bryan Holthaus yes    Connor Wademan yes

Motion was approved.

APPROVAL OF AGREEMENT WITH ILLINOIS DEPARTMENT OF CORRECTIONS FOR EDUCATIONAL SERVICES AT THE CENTRALIA CORRECTIONAL CENTER Motion by Bryan Holthaus to authorize College Administration to negotiate and enter into a contract with the Illinois Department of Corrections for the Educational Programs at the Centralia Correctional Center for Fiscal Year 2024-2025 through Fiscal Year 2026-2027.

Roll call:

Craig Finke yes           Linda Stover yes

Bill Hawley yes           Laura Wedekemper yes

Bryan Holthaus yes    Connor Wademan yes

Motion was approved.

APPROVAL OF EMPLOYMENT OF ASSISTANT PROFESSOR OF RESIDENTIAL AND COMMERCIAL ELECTRICITY (NEW POSITION) (51% INSTITUTIONAL FUNDING AND 49% ICCB TRADES GRANT FUNDING THROUGH JUNE 30, 2025) Motion by Bryan Holthaus to approve the hire of Darrell Johnson as the Assistant Professor of Residential & Commercial Electricity at a salary of $66,873 based on initial placement of newly hired Federation Bargaining Unit Members on the salary schedule. This position will be eligible for fringe benefits, effective upon completion of background check, and contingent upon Board approval.

Roll call:

Craig Finke yes           Linda Stover yes

Bill Hawley yes           Laura Wedekemper yes

Bryan Holthaus yes    Connor Wademan yes

Motion was approved.

APPROVAL OF EMPLOYMENT OF ASSISTANT PROFESSOR OF NURSING (REPLACEMENT POSITION) 

Motion by Bryan Holthaus to approve the hire of Tori Lueke into the Assistant Professor of Nursing position, at a base salary of $53,772 with eligibility for fringe benefits (according to the Collective Bargaining Agreement salary scale of MS Level 4) and a start date of August 1, 2024.

Roll call:

Craig Finke yes           Linda Stover yes

Bill Hawley yes           Laura Wedekemper yes

Bryan Holthaus yes    Connor Wademan yes

Motion was approved.

APPROVAL OF EMPLOYMENT OF REV UP EV GRANT MANAGER/SUCCESS COACH (NEW POSITION) (100% ICCB REV UP GRANT FUNDING) 

Motion by Bryan Holthaus to approve the employment of Margo Wagner as the Rev Up EV Grant Manager/Success Coach effective July 1, 2024, and upon approval by the Board of Trustees, at an annual base salary of $62,192.

Roll call:

Craig Finke yes           Linda Stover yes

Bill Hawley yes           Laura Wedekemper yes

Bryan Holthaus yes    Connor Wademan yes

Motion was approved.

RESOLUTION 24-34 

RESOLUTION FOR APPROVAL AND NEED TO KEEP CONFIDENTIAL CLOSED SESSION MINUTES 

Motion by Bryan Holthaus to determine that with regard to closed session minutes from February 26, 2024, the need for confidentiality still exists as to all or part of those minutes and such minutes shall remain confidential.

Roll call:

Craig Finke yes           Linda Stover yes

Bill Hawley yes           Laura Wedekemper yes

Bryan Holthaus yes    Connor Wademan yes

Motion was approved.

RESOLUTION 24-35 

RESOLUTION FOR ACTION ON CLOSED SESSION AUDIO RECORDINGS Motion by Bryan Holthaus to approve the destruction of audio recordings from the August 26, 2019; October 28, 2019; June 22, 2020; May 23, 2022; June 27, 2022; September 26, 2022; and October 24, 2022, meetings; and authorize the Executive Assistant to the President and Secretary to the Board of Trustees, Karol Potter, to destroy such recordings, pursuant to normal procedures.

Roll call:

Craig Finke yes           Linda Stover yes

Bill Hawley yes           Laura Wedekemper yes

Bryan Holthaus yes    Connor Wademan yes

Motion was approved.

SECOND READING – NEW INTRODUCTORY PROBATIONARY PERIOD NON-FACULTY EMPLOYEES POLICY 4.1600 

Motion by Bryan Holthaus to approve the final reading of the new Introductory Probationary Period Non-Faculty Employees Policy 4.1600.

Roll call:

Craig Finke yes           Linda Stover yes

Bill Hawley yes           Laura Wedekemper yes

Bryan Holthaus yes    Connor Wademan yes

Motion was approved.

SECOND READING – REVISIONS TO TELECOMMUTING AND REMOTE WORK POLICY 4.8001 

Motion by Bryan Holthaus to approve the final reading of the revised Telecommuting and Remote Work Policy 4.8001 including the renaming of the policy to Remote Work Policy 4.8001.

Roll call:

Craig Finke yes           Linda Stover yes

Bill Hawley yes           Laura Wedekemper yes

Bryan Holthaus yes    Connor Wademan yes

Motion was approved.

FUTURE AGENDA ITEMS 

A. Approval of Contractor for Storage Shelter (100% Community Project Funding/Congressional Directed Spending Grant)

B. Ratification of Purchase of a Cyclorama and A/V Equipment (100% Title III Funding) 

C. Resolution to Establish the Dollar Limit Threshold for the Requirement of a Performance Bond

D. Approval of Employment of Children’s Learning Center Teacher (Replacement Position)

E. Approval of Employment of Development and Grant Coordinator (Replacement Position)

F. Governor’s Smart Start Workforce Grants (July)

TRUSTEE AND PRESIDENT’S COMMENTS AND REPORTS 

STUDENT TRUSTEE REPORT 

Student Trustee Connor Wademan presented an oral report to the Board which summarized the following:

• Summer Semester began on June 3, 2024. Midterm is Friday – June 28, 2024. The last day to withdraw is July 19, 2024, with finals the following week.

• Student Ambassador interviews were held on June 6, 2024. Six students were interviewed. Mr. Wademan was able to speak with four of the students regarding the scholarship. All were well prepared and excellent candidates for the scholarship.

• Numerous camps and shoot-outs have taken place during the month of June. Students ranging from Kindergarten through High School participated.

PRESIDENT’S COMMENTS 

• President Evans briefly summarized the executive summary of the Economic Impact Study provided to the Board. Lighthouse, an independent third party, completed by Lighthouse, an independent third party. Highlights of the summary include the return on investment for every $1.00 in taxpayer funds the taxpayer receives $1.10 in return, the economic impact the college has in the region, the amount of money the college injects into the district as a whole, and the number of individuals the college is training for the district workforce. The Economic Impact Study report will be shared at the Community Engagement Meetings scheduled at the Education Centers in July.

• The dates and locations of the Community Engagement Meetings have been sent to the Board.

• The College hosted a meeting on June 18, 2024, regarding the water leak issues surrounding the City of Centralia affecting the College and the Centralia Correctional Center. In attendance were College staff members, members of the City of Centralia, representatives from the Illinois Department of Corrections on behalf of the Centralia Correctional Center, a member of the Governor’s office, Representative Charlie Meier, Senator Jason Plummer, and a staff member from the Illinois Municipal League. There is a long-term solution in place. In the meantime the College, the City of Centralia, and the Department of Corrections will be working together to develop some grants and legislative relief submissions to hopefully cover the piping between the new water treatment plant that the City of Centralia will be breaking ground on next year and the College and Department of Corrections. There was an additional request made by the College specifically to replace a lot of the water lines on the main campus to include shutoffs and pressure relief valves. That request was submitted through the deferred maintenance request process through the Illinois Community College Board. As part of the Governor’s overall budget, $250 million was allocated for deferred maintenance for higher education.

• President Evans congratulated Chairman Bill Hawley for being awarded the Ray Harstein award at the annual Illinois Community College Trustees Association awards banquet.

• The Kaskaskia College Foundation Golf Tournament is Friday – June 28, 2024.

ADJOURNMENT 

Motion by Bryan Holthaus to adjourn. All members voted yes by voice vote. The meeting was adjourned at 8:18 p.m.

https://www.kaskaskia.edu/media/web-assets/documents/board-minutes-amp-agendas/june/06-24-24-APPROVED-Minutes-w-Resolutions-for-Posting.pdf