Southern Illinois News

Illinois Eastern Community Colleges Board of Trustees met June 18.

Here are the minutes provided by the board:

1. Call to Order & Roll Call - Chairman Gary Carter called the meeting to order at 6:15 p.m. and directed the Board Secretary Sonja Wease to call the roll.

Susan Batchelor: Present

John Brooks: Absent

Roger Browning: Absent

Gary Carter: Present

Brenda Culver: Present

Jan Ridgely: Present

Barbara Shimer: Present

Jorri VanDyke Present

(Student Trustee):

Present: 5, Absent: 2.

Also present at the meeting, in addition to trustees:

Ryan Gower, Chancellor

Jay Edgren, President of Frontier Community College/Vice Chancellor Academic Affairs Tona Ambrose, President of Lincoln Trail College/Vice Chancellor Institutional Outreach Chris Simpson, President of Olney Central College/Vice Chancellor Business Operations Matt Fowler, President of Wabash Valley College/Vice Chancellor Student Affairs Ryan Hawkins, Chief Financial Officer/Treasurer

Andrea McDowell, Executive Director of Human Resources

Alex Cline, Chief Information Officer

Paul Bruinsma, Chief Academic Officer

Sonja Wease, Board Secretary

2. Welcome from the Chair - Chairman welcomed all who were present for the meeting.

3. Recognition of Visitors and Guests

3.A. Visitors and Guests - Amber Malone, Morgan McCoy, Nixie Hnetkovsky, Megan Black, Dustin Wiggins, and Paul Tait.

3.B. IECCEA Representative - None

4. Public Comments - None

5. Reports

5.A. Trustees - Congratulations to Trustee Brenda Culver who was recognized for 25 years of service at the ICCCTA Awards Banquet held in Chicago on June 7, 2024.

5.B. Chancellor - No additional information to his previously sent report.

5.C. Presidents & Divisions - Reports were presented by the Presidents & Vice Chancellors of each division.

5.D. Division Report: Dual Credit - The Institutional Outreach Division provided a report on the efforts being made to enhance dual credit opportunities across the District. Megan Black, Director of Dual Credit, informed the Board of the initiatives she and her colleagues have planned for the upcoming year. IECC received a competitive $117,000 grant from the State to fund some of these efforts.

6. Approval of Consent Agenda

Motion to approve the consent agenda as presented. This motion, made by Susan Batchelor and seconded by Jan Ridgely, Carried.

John Brooks: Absent, Roger Browning: Absent, Susan Batchelor: Yea, Gary Carter: Yea, Brenda Culver: Yea, Jan Ridgely: Yea, Barbara Shimer: Yea, Jorri VanDyke (Student Trustee): Yea Yea: 5, Nay: 0, Absent: 2

6.A. Disposition of Minutes - Open meeting minutes as prepared for the regular meeting held on May 21, 2024 were presented for approval.

6.B. 2024-2025 IECC Catalog - The Board gave the approval to print the 2024-2025 IECC academic catalog and to post it on the website in preparation for the upcoming academic year.

6.C. 2024-2025 IECC Dual Credit Model Partnership Agreements - The Board accepted sixteen 2024-2025 IECC Dul Credit Model Partnership Agreements with area high schools that detail ways the schools and the college can work together to assure a high quality educational experience for students.

6.D. Updated 2023 Annual Security Report - The Board approved an updated 2023 Annual Security Report.

6.E. MOU Richland Co. Health Office/ Emergency Preparedness - Approval was given by the Board for a Memo of Understanding between IECC and the Richland County Health Office granting access to Olney Central College gymnasium and parking lot as a location to distribute medication and/or vaccinations in the event of an emergency.

6.F. Affiliation Agreements - In an annual review of partnerships with area businesses or facilities, the Board re-approved affiliation agreements that establish opportunities for students to gengage in applied learning experiences.

7. Action on Items Removed from Consent Agenda - None

8. Policy First Reading (and Possible Approval)

8.A. Policy 400.22 Salary Basis

Motion to waive second reading and approve policy 400.22 Salary Basis. This motion, made by Brenda Culver and seconded by Barbara Shimer, Carried.

John Brooks: Absent, Roger Browning: Absent, Susan Batchelor: Yea, Gary Carter: Yea, Brenda Culver: Yea, Jan Ridgely: Yea, Barbara Shimer: Yea, Jorri VanDyke (Student Trustee): Yea

Yea: 5, Nay: 0, Absent: 2

9. Policy Second Reading - None

10. Staff Recommendations for Approval

10.A. Renewal of Property, Casualty, & Liability Insurance Coverage

Motion to accept the current insurance renewals as presented and authorize the Chancellor to bind coverage with Wright Specialty for the District package liability coverage for period July 1, 2024 to June 30, 2025. This motion, made by Barbara Shimer and seconded by Jorri VanDyke, Carried.

John Brooks: Absent, Roger Browning: Absent, Susan Batchelor: Yea, Gary Carter: Yea, Brenda Culver: Yea, Jan Ridgely: Yea, Barbara Shimer: Yea, Jorri VanDyke (Student Trustee): Yea

Yea: 5, Nay: 0, Absent: 2

10.B. Building and Maintenance Fund Resolution

Motion to approve the resolution as presented granting authority for Chancellor Gower to budget and expend funds collected from tax revenues for the purpose of operations and maintenance of the district campuses and properties. This motion, made by Susan Batchelor and seconded by Brenda Culver, Carried.

John Brooks: Absent, Roger Browning: Absent, Susan Batchelor: Yea, Gary Carter: Yea, Brenda Culver: Yea, Jan Ridgely: Yea, Barbara Shimer: Yea, Jorri VanDyke (Student Trustee): Yea

Yea: 5, Nay: 0, Absent: 2

10.C. Inter-Fund Loans Resolution

Motion to adopt the resolution as presented which authorizes the Treasurer of the District to make inter-fund loans as required during the 2024-2025 fiscal year, with the loans to be repair to the original fund within the academic year. This motion, made by Susan Batchelor and seconded by Jan Ridgely, Carried.

John Brooks: Absent, Roger Browning: Absent, Susan Batchelor: Yea, Gary Carter: Yea, Brenda Culver: Yea, Jan Ridgely: Yea, Barbara Shimer: Yea, Jorri VanDyke (Student Trustee): Yea

Yea: 5, Nay: 0, Absent: 2

10.D. Working Cash Fund Resolution

Motion to approve the resolution as presented authorizing the permanent transfer of approximately $255,000 in interest earned in the Working Cash Fund to the General Fund on or before June 30, 2024. This motion, made by Barbara Shimer and seconded by Brenda Culver, Carried.

John Brooks: Absent, Roger Browning: Absent, Susan Batchelor: Yea, Gary Carter: Yea, Brenda Culver: Yea, Jan Ridgely: Yea, Barbara Shimer: Yea, Jorri VanDyke (Student Trustee): Yea

Yea: 5, Nay: 0, Absent: 2

10.E. Payment of Accrued Bills

Motion to pay accrued bills for a short period following the end of the fiscal year June 30th. By July 30th all accrued bills received during this run-out period will be paid and a report given to the Board of Trustees the following month. This motion, made by Susan Batchelor and seconded by Barbara Shimer, Carried.

John Brooks: Absent, Roger Browning: Absent, Susan Batchelor: Yea, Gary Carter: Yea, Brenda Culver: Yea, Jan Ridgely: Yea, Barbara Shimer: Yea, Jorri VanDyke (Student Trustee): Yea

Yea: 5, Nay: 0, Absent: 2

10.F. Lease Agreements

Motion to approve the renewal of lease agreements between the District and certain locations and entities throughout the District. This motion, made by Brenda Culver and seconded by Susan Batchelor, Carried.

John Brooks: Absent, Roger Browning: Absent, Susan Batchelor: Yea, Gary Carter: Yea, Brenda Culver: Yea, Jan Ridgely: Yea, Barbara Shimer: Yea, Jorri VanDyke (Student Trustee): Yea

Yea: 5, Nay: 0, Absent: 2

10.G. RAMP FY'26

Motion to approve the RAMP Fiscal Year 2026 project as presented. The District is seeking state funding to bring public restrooms into compliance with current ADA standards. This motion, made by Jan Ridgely and seconded by Susan Batchelor, Carried.

John Brooks: Absent, Roger Browning: Absent, Susan Batchelor: Yea, Gary Carter: Yea, Brenda Culver: Yea, Jan Ridgely: Yea, Barbara Shimer: Yea, Jorri VanDyke (Student Trustee): Yea

Yea: 5, Nay: 0, Absent: 2

11. Bid Committee Report

Motion to approve the bid from Wolfe Construction in the amount of $2,549,720 for the Athletic Training Facility project at Wabash Valley College. This motion, made by Jan Ridgely and seconded by Brenda Culver, Carried.

John Brooks: Absent, Roger Browning: Absent, Susan Batchelor: Yea, Gary Carter: Yea, Brenda Culver: Yea, Jan Ridgely: Yea, Barbara Shimer: Yea, Jorri VanDyke (Student Trustee): Yea Yea: 5, Nay: 0, Absent: 2

12. District Finance

Motion to approve payment of district financial obligations for June 2024 in the total amount of $1,437,503.76. This motion, made by Jan Ridgely and seconded by Susan Batchelor, Carried. John Brooks: Absent, Roger Browning: Absent, Susan Batchelor: Yea, Gary Carter: Yea, Brenda Culver: Yea, Jan Ridgely: Yea, Barbara Shimer: Yea, Jorri VanDyke (Student Trustee): Yea Yea: 5, Nay: 0, Absent: 2

13. Executive Session

Motion to enter executive session at 8:19 p.m. This motion, made by Brenda Culver and seconded by Barbara Shimer, Carried.

John Brooks: Absent, Roger Browning: Absent, Susan Batchelor: Yea, Gary Carter: Yea, Brenda Culver: Yea, Jan Ridgely: Yea, Barbara Shimer: Yea, Jorri VanDyke (Student Trustee): Yea Yea: 5, Nay: 0, Absent: 2

Motion to exit closed session at 9:58 p.m. This motion, made by Brenda Culver and seconded by Susan Batchelor, Carried.

John Brooks: Absent, Roger Browning: Absent, Susan Batchelor: Yea, Gary Carter: Yea, Brenda Culver: Yea, Jan Ridgely: Yea, Barbara Shimer: Yea, Jorri VanDyke (Student Trustee): Yea Yea: 5, Nay: 0, Absent: 2

13.A. 2(c)(1) Employment/Appointment Matters

13.B. 2(c)(2) Collective Negotiating Matters

13.C. 2(c)(12) Litigation

14. Approval of Executive Session Minutes

14.A. Written Executive Session Minutes

14.B. Audio Executive Session Minutes

14.C. Semi-Annual Review of Executive Session Minutes

15. Approval of Personnel Report

400.1 Change in Status

A. Kathy Wheeler, Administrative Assistant, FCC to Academic Affairs Data Integrity Specialist, FCC effective July 1, 2024

400.2 Potential Change of Status for Specific Positions Related to FLSA Overtime

(Separate Cover)

400.3 Resignation Ratification

A. Hayden McDuffee, Transition Services Coordinator, FCC effective August 23, 2024

B. Brandi Rich, Academic Advisor, OCC effective May 24, 2024

C. Zachary Loll, Women's Basketball Coach, LTC effective June 3, 2024

D. Shani Quarton, Adult Education Office Assistant effective June 18, 2024

E. Erica Arnold, Financial Aid Coordinator, LTC effective August 2, 2024

F. Cleo Ziegler, Custodian, LTC effective June 21, 2024

Motion to approve the foregoing personnel report as presented. This motion, made by Brenda Culver and seconded by Jorri VanDyke, Carried.

John Brooks: Absent, Roger Browning: Absent, Susan Batchelor: Yea, Gary Carter: Yea, Brenda Culver: Yea, Jan Ridgely: Yea, Barbara Shimer: Yea, Jorri VanDyke (Student Trustee): Yea Yea: 5, Nay: 0, Absent: 2

16. Collective Bargaining - None

17. Litigation - None

18. Other Items - None

19. Adjournment

Motion to adjourn at 10:01 p.m. This motion, made by Jorri VanDyke and seconded by Jan

Ridgely, Carried.

John Brooks: Absent, Roger Browning: Absent, Susan Batchelor: Yea, Gary Carter: Yea, Brenda Culver: Yea, Jan Ridgely: Yea, Barbara Shimer: Yea, Jorri VanDyke (Student Trustee): Yea Yea: 5, Nay: 0, Absent: 2

https://meetings.boardbook.org/Documents/CustomMinutesForMeeting/2652?meeting=641452