Southern Illinois News

Illinois Eastern Community Colleges Board of Trustees met May 21.

Here are the minutes provided by the board:

1. Call to Order & Roll Call - Chairman Gary Carter called the meeting to order at 6:15 p.m. and directed the Board Secretary Sonja Wease to call the roll.

Susan Batchelor: Present

John Brooks: Present

Roger Browning: Present

Gary Carter: Present

Brenda Culver: Present

Jan Ridgely: Absent

Barbara Shimer: Present

Jorri VanDyke Present

(Student Trustee):

Present: 6, Absent: 1.

Also present at the meeting, in addition to trustees:

Ryan Gower, Chancellor

Jay Edgren, President of Frontier Community College/ Vice Chancellor Academic Affairs

Tona Ambrose, President of Lincoln Trail College/Vice Chancellor Institutional Outreach

Ryan Hawkins, Chief Financial Officer/Treasurer

Andrea McDowell, Executive Director of Human Resources

Sonja Wease, Board Secretary

2. Welcome from the Chair - Chairman welcomed all who were present for the meeting.

3. Recognition of Visitors and Guests

3.A. Visitors and Guests - Robert Conn, Steve & Nixie Hnetkovsky were present.

3.B. IECCEA Representative - None

4. Public Comments - None

5. Reports

5.A. Trustees --- None

5.B. Chancellor - Dr. Gower announced that Trustee Culver will be recognized for 25 years of service with ICCTA on June 7, 2024 in Lombard, IL.

5.C. Presidents & Divisions - Reports were presented by the Presidents & Vice Chancellors of each division.

5.D. Decennial Committee - The Board received a Decennial Report from the Chancellor and Chief Academic Officer addressing anticipated areas of opportunity and concern for the District in academic years 2026 and 2027.

6. Approval of Consent Agenda

Motion to approve the consent agenda as presented. This motion, made by Brenda Culver and seconded by Susan Batchelor, Carried.

Jan Ridgely: Absent, Susan Batchelor: Yea, John Brooks: Yea, Roger Browning: Yea, Gary Carter: Yea, Brenda Culver: Yea, Barbara Shimer: Yea, Jorri VanDyke (Student Trustee): Yea Yea: 6, Nay: 0, Absent: 1

6.A. Disposition of Minutes - Open meeting minutes as prepared for the regular meeting held on April 16, 2024 were presented for approval.

6.B. Revised 2024 Academic Calendar - Revisions to the 2023-2025 Academic Calendar were presented for approval to include the closing of campuses on November 5th (2024 Fall Semester) due to Election Day.

6.C. Student Code of Conduct - Revisions to the Student Code of Conduct were presented for approval to reflect the recent organizational changes.

6.D. Policy and Procedure 100.30 Emergency Succession - Minor updates were made to the policy.

6.E. Affiliation Agreements -- Chancellor Gower recommended approval of affiliation agreements with Crawford Memorial Hospital, Salem Township Hospital, and Fast Pace Medical Clinic, PLLC

7. Action on Items Removed from Consent Agenda - None

8. Policy First Reading (and Possible Approval)

8.A. Policy 100.40 Mission, Vision, and Values

Motion to waive second reading and approve policy 100.40 Mission, Vision, and Values. This motion, made by Barbara Shimer and seconded by Jorri VanDyke, Carried.

Jan Ridgely: Absent, Susan Batchelor: Yea, John Brooks: Yea, Roger Browning: Yea, Gary Carter: Yea, Brenda Culver: Yea, Barbara Shimer: Yea, Jorri VanDyke (Student Trustee): Yea Yea: 6, Nay: 0, Absent: 1

9. Policy Second Reading - None

10. Staff Recommendations for Approval

10.A. Equity Plan

Motion to accept the Equity Plan as presented and authorize administration to submit to ICCB. This motion, made by Roger Browning and seconded by Barbara Shimer, Carried.

Jan Ridgely: Absent, Susan Batchelor: Yea, John Brooks: Yea, Roger Browning: Yea, Gary Carter: Yea, Brenda Culver: Yea, Barbara Shimer: Yea, Jorri VanDyke (Student Trustee): Yea Yea: 6, Nay: 0, Absent: 1

10.B. FY25 Tentative Budget

Motion to approve the Budget Resolution and Tentative Budget for the fiscal year beginning July 1, 2024 as presented. This motion, made by John Brooks and seconded by Roger Browning, Carried.

Jan Ridgely: Absent, Susan Batchelor: Yea, John Brooks: Yea, Roger Browning: Yea, Gary Carter: Yea, Brenda Culver: Yea, Barbara Shimer: Yea, Jorri VanDyke (Student Trustee): Yea Yea: 6, Nay: 0, Absent: 1

10.C. Emergency Expenditure: TLB WRC HVAC System

10.D. Emergency Expenditure: LTC Pool Boiler Replacement

Motion to approve the emergency expenditure to replace the HVAC unit in the cafeteria of the Terry L. Bruce West Richland Center and Crawford County Recreation Center Pool Boiler unit. This motion, made by Brenda Culver and seconded by Susan Batchelor, Carried.

Jan Ridgely: Absent, Susan Batchelor: Yea, John Brooks: Yea, Roger Browning: Yea, Gary Carter: Yea, Brenda Culver: Yea, Barbara Shimer: Yea, Jorri VanDyke (Student Trustee): Yea Yea: 6, Nay: 0, Absent: 1

11. Bid Committee Report

Motion to approve the bid from Dasenbrock Fence of Teutopolis, IL in the amount of $40,000 for the construction of a fence for the OCC Salvage Vehicle Storage Area. This motion, made by John Brooks and seconded by Roger Browning, Carried.

Jan Ridgely: Absent, Susan Batchelor: Yea, John Brooks: Yea, Roger Browning: Yea, Gary Carter: Yea, Brenda Culver: Yea, Barbara Shimer: Yea, Jorri VanDyke (Student Trustee): Yea Yea: 6, Nay: 0, Absent: 1

12. District Finance

Motion to approve payment of district financial obligations for May 2024 in the total amount of $1,654,739.81. This motion, made by Roger Browning and seconded by Barbara Shimer, Carried.

Jan Ridgely: Absent, Susan Batchelor: Yea, John Brooks: Yea, Roger Browning: Yea, Gary Carter: Yea, Brenda Culver: Yea, Barbara Shimer: Yea, Jorri VanDyke (Student Trustee): Yea Yea: 6, Nay: 0, Absent: 1

13. Executive Session - None

14. Approval of Executive Session Minutes

Motion to approve the executive session minutes from the meeting held on April 16, 2024. This motion, made by Susan Batchelor and seconded by Brenda Culver, Carried.

Jan Ridgely: Absent, Susan Batchelor: Yea, John Brooks: Yea, Roger Browning: Yea, Gary Carter: Yea, Brenda Culver: Yea, Barbara Shimer: Yea, Jorri VanDyke (Student Trustee): Yea Yea: 6, Nay: 0, Absent: 1

15. Approval of Personnel Report

400.1 Employment of Personnel

A. Faculty

1. Brittany Rose, Nursing Instructor, FCC effective August 7, 2024

2. Brooke Bower, Nursing Instructor, LTC effective August 7, 2024

B. Professional, Non-Faculty, Exempt

1. Jackson Hemrich, Temporary Full-time Welding Specialist, LTC effective May 22.2024

2. Levi Johnson, Program Director of the International Student Program, DO effective July 1, 2024

400.2 Approval of Contracts for College Presidents/Vice Chancellors

400.3 Position Title Change

A. Professional, Non-Faculty, Exempt

1. Erin Volk, Director of Instructional Services to Director of Dual Credit effective July 1, 2024

2. Megan Black, Director of Instructional Services to Director of Dual Credit effective July 1, 2024

400.4 Retirement Ratification

A. Karen Marks, Nursing Instructor, FCC effective August 6, 2024

Motion to approve the foregoing Personnel Report as presented. This motion, made by Roger Browning and seconded by Barbara Shimer, Carried.

Jan Ridgely: Absent, Susan Batchelor: Yea, John Brooks: Yea, Roger Browning: Yea, Gary Carter: Yea, Brenda Culver: Yea, Barbara Shimer: Yea, Jorri VanDyke (Student Trustee): Yea Yea: 6, Nay: 0, Absent: 1

16. Collective Bargaining - None

17. Litigation - None

18. Other Items - None

19. Adjournment

Motion to adjourn at 7:31 p.m. This motion, made by Roger Browning and seconded by Jorri VanDyke, Carried.

Jan Ridgely: Absent, Susan Batchelor: Yea, John Brooks: Yea, Roger Browning: Yea, Gary Carter: Yea, Brenda Culver: Yea, Barbara Shimer: Yea, Jorri VanDyke (Student Trustee): Yea Yea: 6, Nay: 0, Absent: 1

 https://meetings.boardbook.org/Documents/CustomMinutesForMeeting/2652?meeting=637010