Alden-Hebron School District 19 Board of Education met Sept. 20.
Here are the minutes provided by the board:
President Smith called the regular meeting of the Board of Education of Alden-Hebron Community Consolidated Unit School District #19 to order at 7:00 p.m.
Roll Call
PRESENT: Mrs. Smith, Mr. Winkelman, Mr. Madsen, Mr. Berg, Mrs. Johnson
ABSENT: Mr. Eskridge
ALSO PRESENT:
Tiffany Elswick-Superintendent, Aaron Butler-MS/HS Principal, Eric Slocum-ES Principal, Katie Beck-Business Manager/SSC, Larry Schmidt, Ray Stalker, Nick Ciccotosto, Chantell Michels, Matt Misiek, Jeff Beck, Tara Nielsen, Ken Nielsen
Correspondence
• 8/29/2023-Thank you note from the family of Paul Judson for the flowers sent for his funeral.
• 9/11/2023-FOIA from Janine Asmus asking for information on District certified school librarians. Satisfied on 9/12/2023.
COMMUNICATIONS
Public Comments
• Mrs. Nielsen thanked the BOE for the work they do for the District. She stated that she has visited the District’s Facebook page and is impressed how busy and active the staff and students seem to be. She then expressed concern that she found nothing on the Facebook page or the website about the vacant school board seat. She then stated that she could find nothing in the McHenry County Northwest Herald about the open seat either. Rather, she found that the Northwest Herald published it in neighboring counties. –Mrs. Elswick did then assure Mrs. Nielsen, the BOE and those present that the District is in possession of the legal certification from Shaw Media that the public notice regarding the vacant BOE seat was indeed published in the Northwest Herald in McHenry County on August 15, 2023.
• Mrs. Beck presented the proposed budget for FY24 to the BOE and those present for the meeting.
Mr. Madsen moved; Mr. Winkelman seconded to open the Public Hearing for the FY24 Budget at 7:15pm.
AYES: Mrs. Smith, Mr. Winkelman, Mr. Madsen, Mr. Berg, Mrs. Johnson,
NAYS: None
ABSENT: , Mr. Eskridge
Motion Carried
• Mrs. Elswick stated that the proposed budget has been on display for at least 30 days in the District Office as required. Nobody has been in to see it.
• Mrs. Smith invited public comments regarding the budget or the presentation.
• Mrs. Nielsen asked if the public would see a copy of the budget. –Mrs. Elswick assured her that the budget would be published on the District website after it is adopted by the BOE.
• No further public comments were made.
Mr. Madsen moved; Mr. Winkelman seconded to close the Public Hearing regarding the FY24 Budget at 7:25pm.
AYES: Mrs. Smith, Mr. Winkelman, Mr. Madsen, Mr. Berg, Mrs. Johnson
NAYS: None
ABSENT: Mr. Eskridge
Motion Carried
Staff Comments
None
Board Comments
• Mr. Berg stated that the PTO is hosting a Trunk or Treat event at VonBergen’s on Friday, October 13. He added that the PTO is looking for 10 more vehicles to participate and suggested that the BOE participate in the event.
• Mr. Winkelman stated that it is Homecoming week and encouraged everyone to come out and support the students in their Homecoming events.
• Mrs. Johnson stated that the District has made great strides in improving communications. She added that the District does not employ a full time website administrator, but the BOE members’ email addresses and phone numbers are indeed published on the District website. She urged anyone with questions to access these and contact the BOE members with their concerns.
Consent Agenda
The following items were reviewed under the Consent Agenda
*A. Approval of August 16, 2023, Regular and Executive Session Meeting Minutes
*B. Recap of August 2023 Expenditures
*C. Treasurer’s Report for August 2023
*D. Approval of Current Invoices & Payroll
*E. Approval of FY24 School Budget
*F. Salary Compensation Report
*G. IMRF Compensation Report
*H. Personnel Report
*I. Use of Temporary Facility
Mr. Winkelman moved; Mr. Madsen seconded to approve the consent agenda as presented.
AYES: Mrs. Smith, Mr. Winkelman, Mr. Madsen, , Mr. Berg, Mrs. Johnson,
ABSTAIN: None
NAYS: None
ABSENT: Mr. Eskridge
Motion Carried
BUSINESS
ADMINISTRATION
Eric Slocum-ES Principal Report-as presented
Aaron Butler-MS/HS Principal Report-as presented
Tiffany Elswick-Superintendent Report-as presented
Mrs. Elswick added:
• She shared the statement she made at the Hebron Village meeting about impact fees and requested that they not be waived.
• She has agreed to allow the Lenar company to host a meeting once again for the Trails of Hebron development.
• Thank you to Harvard State Bank which has provided t-shirts for all staff members. The bank allowed her to choose a design on the front of the shirt while the Bank’s logo is featured on the back.
VILLAGE
Mrs. Smith attended the Village of Hebron meeting. Items discussed include: • Promotion of Officer Biancalana to Sargent.
• New building inspector
• Knights of Columbus organization
• New valve for the sewage treatment plant
• Mrs. Smith shared information on impact fees and how they benefit the school
TOWNSHIP
Alden Township—Mr. Madsen attended the Alden Township meeting where they discussed business as usual.
Hebron Township—Mrs. Johnson was unable to attend the Hebron Township meeting, she did however state that the railroad crossing on Seaman Road is complete except for the lights.
FINANCE
Mrs. Beck reiterated that the FY24 budget will be posted on the District website now hat it has been approved.
PHYSICAL STRUCTURES/MAINTENANCE-as presented
Mrs. Elswick added that Mr. Schmidt sent out requests for snowplowing proposals for the upcoming winter. The only company to respond was Hasting’s Asphalt.
Mr. Berg moved; Mr. Madsen seconded to accept the snowplowing proposal from Hasting’s Asphalt in the amount of $5,200.00 for the season (11/15/23-03/31/24) at 2” response.
AYES: Mrs. Smith, Mr. Winkelman, Mr. Madsen, , Mr. Berg, Mrs. Johnson,
ABSTAIN: None
NAYS: None
ABSENT: Mr. Eskridge
Motion Carried
FACILITIES
Discussion was held regarding using the funds from the land lease to fix the ES roof.
Mr. Madsen moved; Mr. Winkelman seconded to approve the use of the land lease funds for the elementary school roof.
AYES: Mrs. Smith, Mr. Winkelman, Mr. Madsen, , Mr. Berg, Mrs. Johnson,
ABSTAIN: None
NAYS: None
ABSENT: Mr. Eskridge
Motion Carried
TRANSPORTATION
Mrs. Elswick stated that things are going well with Dousman Transportation. Tammie from Dousman reported on Tuesday that there was a problem with the gas nozzle. The District contacted John Hooper, who stopped by and fixed it that afternoon.
She proposed bringing a quarterly update to the BOE meetings since Dousman is handling the majority of the maintenance and records on the fleet at this time. BOE members agreed.
SPECIAL EDUCATION-SSC report as presented
Mrs. Beck added that the Tier I MTSS training for the SpEd staff has been completed.
FUTURE AGENDA ITEMS
• Mrs. Johnson: Discussion of contingency funds (in May or June)
• Mr. Berg: Inviting BOE representatives from the Student body.
COMMUNICATIONS
Public Comments:
Mrs. Nielsen stated that people in the community are wondering if the District is still paying the Transportation Coordinator that was promoted to that position in May. –Mrs. Elswick assured her that that Coordinator is no longer employed by the District and is no longer getting paid by the District.
Staff Comments
Mrs. Elswick expressed thanks to the Admin team for exploring the curriculums she asked them to look at. She also thanked her staff for all that they do.
Board Comments
• Mr. Berg stated that there was a great turn-out for the Booster Club golf outing in spite of the inclement weather.
• Mrs. Smith thanked Mrs. Beck for the well-done budget presentation.
Executive Session
Mrs. Johnson moved; Mr. Berg seconded to go into Executive Session at 8:41pm for the appointment, employment, compensation, discipline, performance, or dismissal of specific employees; selection of a person to fill a public office.
Ayes: Mrs. Smith, Mr. Winkelman, Mr. Madsen, Mr. Berg, Mrs. Johnson
Nays: None
Absent: Mr. Eskridge
Motion Carried
Returned to Open Session at 10:20pm.
Adjournment
Mrs. Smith moved; Mr. Madsen seconded to adjourn the meeting at 10:23pm. Motion carried.
https://core-docs.s3.us-east-1.amazonaws.com/documents/asset/uploaded_file/860/Alden_Hebron_School_District_19/3618686/9-20-2023_minutes.pdf
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