Kaskaskia Community College District #501 Board of Trustees met June 26.
Here are the minutes provided by the board:
ROLL CALL/ATTENDANCE
Chair Bill Hawley convened a regular meeting of the Board of Trustees (Board) on Monday, June 26, 2023, at 6:30 p.m. in the Nursing Building on the Kaskaskia College (College) main campus. Trustees present at the meeting in person were Jim Beasley, Bill Hawley, Bryan Holthaus, Louis Kalert, Linda Stover, and Student Trustee Madison Johnson. Newly appointed Trustee Craig Finke was present. Trustee Laura Wedekemper was absent.
Kevin Noll, Legal Counsel from Robbins Schwartz attended the meeting in person.
College staff members attending in person were George Evans, Shawn Connelly, Cary Day, Joy Fitts, Judy Hemker, George Kriss, Julie Obermark, Karol Potter, Craig Roper, Shawn Richards, and Amy Zanton.
Media present was Steven Stilt of the Centralia Sentinel.
PLEDGE OF ALLEGIANCE
Jim Beasley led in the Pledge of Allegiance.
RECOGNITION
President Evans introduced and welcomed new employees Jennifer Brink, Temporary Accounts Payable Specialist; Taryn Chesnek, CTE Work-Based Learning Specialist; and Kali Michael, Retention and Online Student Success Coordinator.
PUBLIC COMMENT
No public comment.
OATH OF OFFICE
Chair Hawley administered the oath of office to Mr. Craig Finke. Mr. Finke took his seat at the table.
CONSENT AGENDA
Items on the Consent Agenda included
May 22, 2023 Board Regular Meeting Minutes
Ratification and approval of disbursements and payrolls for May 2023 which includes travel reimbursements for board members and College employees if any requested reimbursement exceeds maximum allowable costs, Treasurer Report, Budget Report, Personnel Report, Foundation Report, and Kaskaskia College Sports Association Report. Administrative Reports include Administrative Services Report, Instructional Services Report, Student Services Report, and Executive Services Report.
Motion by Jim Beasley to accept the Consent Agenda.
Roll call:
Jim Beasley yes Louis Kalert yes
Craig Finke yes Linda Stover yes
Bill Hawley yes Madison Johnson yes
Bryan Holthaus yes
Motion was approved.
OLD UNFINISHED BUSINESS
None
NEW BUSINESS
CLOSED SESSION
No Closed Session was held.
APPROVAL OF POST-ISSUANCE TAX COMPLIANCE REPORTS FOR BOND ISSUANCES – FY 2023
Motion by Bryan Holthaus to accept the Post-Issuance Tax Compliance Reports for the General Obligation Bonds Series 2022 and the General Obligation Refunding Bonds Series 2018 (Fitness Center).
Roll call:
Jim Beasley yes Louis Kalert yes
Craig Finke yes Linda Stover yes
Bill Hawley yes Madison Johnson yes
Bryan Holthaus yes
Motion was approved.
RESOLUTION 23-36
RESOLUTION TO COMPENSATE CLA FOR ADDITIONAL AUDIT SERVICES PERFORMED FOR THE FISCAL YEAR (FY) 2022 AUDIT (RESTRICTED FUND) Motion by Bryan Holthaus to adopt Resolution 23-36 approving the payment of $25,000 to CliftonLarsonAllen (CLA) for additional services performed to complete the FY 2022 audit.
Roll call:
Jim Beasley yes Louis Kalert yes
Craig Finke yes Linda Stover yes
Bill Hawley yes Madison Johnson yes
Bryan Holthaus yes
Motion was approved.
RESOLUTION 23-37
RESOLUTION TO APPROVE A REVISED AUDIT FEE PROPOSAL FOR FISCAL YEAR (FY) 2023 AUDIT ENGAGEMENT (RESTRICTED FUND)
Motion by Bryan Holthaus to adopt Resolution 23-37 approving a revised fee proposal of $63,710 from CliftonLarsonAllen (CLA) for completion of the FY 2023 audit.
Roll call:
Jim Beasley yes Louis Kalert yes
Craig Finke yes Linda Stover yes
Bill Hawley yes Madison Johnson yes
Bryan Holthaus yes
Motion was approved.
RESOLUTION 23-38
RESOLUTION FIXING THE FISCAL YEAR AND PROVIDING PUBLIC INSPECTION AVAILABILITY AND PUBLIC HEARING NOTIFICATION REGARDING THE TENTATIVE BUDGET FOR FISCAL YEAR 2024
Motion by Jim Beasley to adopt Resolution 23-38 declaring
Section 1: That the fiscal year of Kaskaskia College, Community College District No. 501 be defined, and the same is hereby fixed and declared to commence on July 1, 2023, and terminate on June 30, 2024.
Section 2: The tentative budget will be on display for public review Monday through Friday, between 8:00 a.m. and 5:00 p.m. in the office of the Vice President of Administrative Services, AD 211, Administration Building, 27210 College Road, Centralia IL 62801 for a minimum of 30 days beginning no later than August 21, 2023, through September 22, 2023. It will also be available on the Kaskaskia College website, https://www.kaskaskia.edu/about-kc/consumer-information/.
Section 3: That a public hearing shall be held as to the tentative budget of Kaskaskia College, Community College District No. 501 for Fiscal Year 2023-2024 on September 25, 2023, at 6:00 p.m. prior to commencement of the regular Board meeting at the Kaskaskia College Greenville Education Center, 209 North 3rd Street, Greenville, Illinois.
Section 4: That a notice of availability of the tentative budget for public inspection and the date of the public hearing shall be published at least 30 days prior to September 25, 2023, in the Centralia Sentinel.
Roll call:
Jim Beasley yes Louis Kalert yes
Craig Finke yes Linda Stover yes
Bill Hawley yes Madison Johnson yes
Bryan Holthaus yes
Motion was approved.
RESOLUTION 23-39
RESOLUTION APPOINTING KASKASKIA COLLEGE FREEDOM OF INFORMATION ACT (FOIA) OFFICER
Motion by Louis Kalert to adopt Resolution 23-39 approving Cary Day as the College FOIA Officer effective June 26, 2023.
Roll call:
Jim Beasley yes Louis Kalert yes
Craig Finke yes Linda Stover yes
Bill Hawley yes Madison Johnson yes
Bryan Holthaus yes
Motion was approved.
RESOLUTION 23-40
RESOLUTION TO FORM AN EXPERT PANEL FOR THE PURPOSE OF DEVELOPING AND IMPLEMENTING POLICIES RELATED TO MENTAL HEALTH FOR KASKASKIA COLLEGE COMMUNITY COLLEGE DISTRICT 501
Motion by Bryan Holthaus to adopt Resolution 23-40 forming the Mental Health Early Action on Campus Expert Panel per the Public Act 110 ILCS 58 with the following individuals to serve on the Panel:
Amy Zanton, Vice President of Student Services
Terri Freeman, Director of Equity and Access
Linda Stover MS Ed, LCPC, LSOE, LSOTP; KC Board of Trustees
Laurrie Wesselmann, LCPC; Family Life Consultants
Members of the Student Wellness Intervention and Facilitation Team (SWIFT)
Roll call:
Jim Beasley yes Louis Kalert yes
Craig Finke yes Linda Stover yes
Bill Hawley yes Madison Johnson yes
Bryan Holthaus yes
Motion was approved.
RESOLUTION 23-41
RESOLUTION TO APPROVE VENDORS FOR COPIERS, PRINTERS, AND PRINT MANAGEMENT SERVICES
Motion by Bryan Holthaus to adopt Resolution 23-41 approving the purchase of copiers, printers, and print management services as follows:
1. Accept the proposal submitted by Watts Copy Systems of Springfield, IL for the purchase of a high-production black/white copier in the amount of $25,296.00 along with the proposed maintenance agreement
2. Accept the proposal submitted by Watts Copy Systems of Springfield, IL for the purchase of ten (10) black/white printers and nine (9) black/white and color printers in the amount of $87,269.00 along with the proposed maintenance agreement
3. Accept the proposal submitted by Watts Copy Systems of Springfield, IL for the purchase of PaperCut in the amount of $19,984.00
4. Accept the proposal submitted by GFI Digital of St. Louis, MO for the purchase of a wide format printer in the amount of $6,871.79. Based on a review of the proposed wide format printers, the selection committee has determined the wide format printer proposed by GFI Digital is the optimal printer for College purposes.
5. Accept the proposal submitted by Watts Copy Systems of Springfield, IL for print management services with the amount of the services contingent upon the total number of desktop printers and copies produced through the term of the agreement.
The total purchase price for all equipment is $139,420.79.
Roll call:
Jim Beasley yes Louis Kalert yes
Craig Finke yes Linda Stover yes
Bill Hawley yes Madison Johnson yes
Bryan Holthaus yes
Motion was approved.
RESOLUTION 23-42
RESOLUTION TO APPROVE VICE PRESIDENT OF ADMINISTRATIVE SERVICES / CFO TO NEGOTIATE PRICING AND EXECUTE NEW CONTRACTS FOR NATURAL GAS AND ELECTRICITY
Motion by Bryan Holthaus to adopt Resolution 23-42 approving the Vice President of Administrative Services / CFO to negotiate pricing and execute new contracts for natural gas and electricity.
Roll call:
Jim Beasley yes Louis Kalert yes
Craig Finke yes Linda Stover yes
Bill Hawley yes Madison Johnson yes
Bryan Holthaus yes
Motion was approved.
RESOLUTION 23-43
ORGANIZATION RESOLUTION AND AGREEMENT FOR CREDIT CARD PROGRAM Motion by Louis Kalert to adopt Resolution 23-43 approving the Organization Resolution and Agreement for Credit Card Program.
Roll call:
Jim Beasley yes Louis Kalert yes
Craig Finke yes Linda Stover yes
Bill Hawley yes Madison Johnson yes
Bryan Holthaus yes
Motion was approved.
RESOLUTION 23-44
RESOLUTION FOR APPROVAL AND NEED TO KEEP CONFIDENTIAL CLOSED SESSION MINUTES
Motion by Bryan Holthaus to adopt Resolution 23-44 determining with regard to closed session minutes from February 27, 2023; March 20, 2023; and April 24, 2023, the need for confidentiality still exists as to all or part of those minutes and such minutes shall remain confidential.
Roll call:
Jim Beasley yes Louis Kalert yes
Craig Finke yes Linda Stover yes
Bill Hawley yes Madison Johnson yes
Bryan Holthaus yes
Motion was approved.
RESOLUTION 23-45
RESOLUTION FOR ACTION ON CLOSED SESSION AUDIO RECORDINGS Motion by Louis Kalert to adopt Resolution 23-45 approving the retention of audio recordings from the June 28, 2021; July 26, 2021; and September 27, 2021, meetings.
Roll call:
Jim Beasley yes Louis Kalert yes
Craig Finke yes Linda Stover yes
Bill Hawley yes Madison Johnson yes
Bryan Holthaus yes
Motion was approved.
APPROVAL OF NEW FULL-TIME POSITION OF WORKFORCE PARTNERSHIP COORDINATOR (WORKFORCE EQUITY INITIATIVE FUNDING)
Motion by Bryan Holthaus to approve the new full-time position of Workforce Partnership Coordinator at a salary range of $42,000 - $50,000 with the position beginning no later than September 1, 2023. This position is fully grant-funded through June 30, 2024, by the Workforce Equity Initiative grant.
Roll call:
Jim Beasley yes Louis Kalert yes
Craig Finke yes Linda Stover yes
Bill Hawley yes Madison Johnson yes
Bryan Holthaus yes
Motion was approved.
APPROVAL OF NEW FULL-TIME POSITION OF COSMETOLOGY COORDINATOR Motion by Bryan Holthaus to approve the restructuring of the Cosmetology Instructor position to a Professional Managerial Cosmetology Coordinator position and to advertise the position within the salary range of $55,000 to $62,000 annually.
Roll call:
Jim Beasley yes Louis Kalert yes
Craig Finke yes Linda Stover yes
Bill Hawley yes Madison Johnson yes
Bryan Holthaus yes
Motion was approved.
RESTRUCTURE OF CYBER SECURITY PATHWAY CAREERS PROGRAM DEVELOPER TO COMPUTER INFORMATION TECHNOLOGY WORK-BASED LEARNING COORDINATOR
Motion by Bryan Holthaus to approve the restructuring of the Cyber Security Pathway Careers Program Developer position to the Computer Information Technology Work-Based Learning Coordinator position within the salary range of $55,000 to $65,000 annually.
Roll call:
Jim Beasley yes Louis Kalert yes
Craig Finke yes Linda Stover yes
Bill Hawley yes Madison Johnson yes
Bryan Holthaus yes
Motion was approved.
APPROVAL TO HIRE REGIONAL SUPPORT SPECIALIST (REPLACEMENT POSITION) Motion by Bryan Holthaus to approve the hire of Aaron Snider for the position of Regional Support Specialist with an effective start date of July 5, 2023, at a recommended salary of $16.00 per hour.
Roll call:
Jim Beasley yes Louis Kalert yes
Craig Finke yes Linda Stover yes
Bill Hawley yes Madison Johnson yes
Bryan Holthaus yes
Motion was approved.
APPROVAL TO HIRE CORRECTIONAL CENTER COMMERCIAL COOKING INSTRUCTOR (CONTINGENT ON IDOC BACKGROUND CHECK)
Motion by Louis Kalert to approve the hire of Matthew Dunbar as the Commercial Cooking Instructor at the Centralia Correctional Center, effective July 1, 2023, at an annual base salary of $57,000 with eligibility for fringe benefits. Employment contingent upon successful completion of background check. Continued employment contingent upon successful completion of requirements for the position.
Roll call:
Jim Beasley yes Louis Kalert yes
Craig Finke yes Linda Stover yes
Bill Hawley yes Madison Johnson yes
Bryan Holthaus yes
Motion was approved.
APPROVAL TO HIRE ASSISTANT PROFESSOR OF NURSING
Motion by Louis Kalert to approve the hire of Katy Knolhoff as the Assistant Professor of Nursing at a base salary of $53,722 with eligibility for fringe benefits (according to the Collective Bargaining Agreement salary scale of MS Level 4) and a start date of August 1, 2023.
Roll call:
Jim Beasley yes Louis Kalert yes
Craig Finke yes Linda Stover yes
Bill Hawley yes Madison Johnson yes
Bryan Holthaus yes
Motion was approved.
RESIGNATION OF BUILDINGS & GROUNDS TECHNICIAN
Motion by Louis Kalert to accept the resignation of Christopher Holthaus as a Buildings & Grounds Technician effective May 31, 2023.
Roll call:
Jim Beasley yes Louis Kalert yes
Craig Finke yes Linda Stover yes
Bill Hawley yes Madison Johnson yes
Bryan Holthaus abstains
Motion was approved.
RESIGNATION OF ACCOUNTS RECEIVABLE SPECIALIST
Motion by Bryan Holthaus to accept the resignation of DeAndre Williams as an Accounts Receivable Specialist effective June 7, 2023.
Roll call:
Jim Beasley yes Louis Kalert yes
Craig Finke yes Linda Stover yes
Bill Hawley yes Madison Johnson yes
Bryan Holthaus yes
Motion was approved.
RESIGNATION OF MANUFACTURING AND WORK-BASED LEARNING COORDINATOR Motion by Louis Kalert to accept the resignation of Carli Sanders as the Manufacturing and Work-Based Learning Coordinator effective July 28, 2023.
Roll call:
Jim Beasley yes Louis Kalert yes
Craig Finke yes Linda Stover yes
Bill Hawley yes Madison Johnson yes
Bryan Holthaus yes
Motion was approved.
SECOND READING – 4.3001 COMPENSATORY TIME FOR NON-UNION NON-EXEMPT EMPLOYEES POLICY
Motion by Jim Beasley to approve the second and final reading of the Compensatory Time for Non-Union Non-Exempt Employees Policy 4.3001.
Roll call:
Jim Beasley yes Louis Kalert yes
Craig Finke yes Linda Stover yes
Bill Hawley yes Madison Johnson yes
Bryan Holthaus yes
Motion was approved.
SECOND READING – 4.3002 OVERTIME COMPENSATION FOR NON-UNION NON EXEMPT EMPLOYEES POLICY
Motion by Jim Beasley to approve the second and final reading of the Overtime Compensation for Non-Union Non-Exempt Employees Policy 4.3002.
Roll call:
Jim Beasley yes Louis Kalert yes
Craig Finke yes Linda Stover yes
Bill Hawley yes Madison Johnson yes
Bryan Holthaus yes
Motion was approved.
SECOND READING – 4.5400 EMPLOYEE ATTENDANCE, ABSENTEEISM AND UNAUTHORIZED ABSENCE POLICY
Motion by Bryan Holthaus to approve the second and final reading of the Employee Attendance, Absenteeism and Unauthorized Absence Policy 4.5400.
Roll call:
Jim Beasley yes Louis Kalert yes
Craig Finke yes Linda Stover yes
Bill Hawley yes Madison Johnson yes
Bryan Holthaus yes
Motion was approved.
FUTURE AGENDA ITEMS
A. Presentation of Organizational Chart, Job Descriptions, Restructuring TRUSTEE AND PRESIDENT’S COMMENTS AND REPORTS
STUDENT TRUSTEE REPORT
Student Trustee Madison Johnson orally presented a written report to the Board which summarized the following:
• The Kaskaskia College Blue Angels Softball Team made it to the World Series. The team won against Wallace State on May 24th and against Angelina College on May 25th, placing them in the Elite 8. The team fell to Seminole State on May 25th. This season was a record-breaking season and the first time in school history the Blue Angels Softball Team has made it to the World Series and to the Elite 8.
• Kaskaskia College Radiology graduates passed their American Registry for Radiologic Technologists certification exams. This was the third year in a row KC students had a pass rate of 100%.
• On June 3, 2023, the college hosted a Career Exploration Workshop with over 20 students exploring different careers.
• On June 12, 2023, students in the Cosmetology Program participated in a day of networking with other cosmetologists who have been in the industry longer and learned pros and cons on how to operate your own business.
• The Heating, Ventilation and Air Conditioning Program received a donation of $50,000 in the form of a Variable Flat Heating and Cooling System on June 14, 2023. This system will provide students with access to learn on equipment they will use in the field.
• On June 20, 2023, the Health Sciences Program hosted a healthcare career camp which introduced prospective students to healthcare careers and the programs offered at KC.
• On June 20, 2023, the Blue Angels soccer team hosted a summer soccer camp. Participants were invited to a Blue Angels soccer game free of charge.
• On June 22, 2023, the Welding Program held a 3-day Women in Welding workshop.
• On June 23, 2023, the Athletics Program hosted summer camps for tennis, soccer, volleyball, and basketball.
• The Educations Centers began hosting Kids In College at Kaskaskia “KICK” classes in June continuing into July. These classes provide an opportunity for children to take classes related to arts, sciences, and a variety of fun topics such as cake decorating classes.
PRESIDENT’S COMMENTS
• The annual Board of Trustees retreat is scheduled for July 28, 2023, and will be held at the Salem Education Center. The focus of the retreat will be on an employee restructure/realignment and the 2023-2028 Strategic Plan.
• President Evans advised the current construction projects on campus (interior renovations and West Parking Lot) are moving along on schedule except for a possible issue with drywall installation in some areas.
• The KC Foundation golf outing fundraiser was a great success raising close to $27,000 at last count. There were 27 teams representing every county in the college district.
• President Evans informed the Trustees that Human Resources and the President’s Office have been working with Kevin Noll at Robbins Schwartz to consolidate the multiple versions of the annual employment document signed by professional/ managerial employees each year. The document has been streamlined to one document titled “Notice of Assignment”. The goal is to automate this process in the future.
• The annual Community Engagement Meetings begin tomorrow at the Vandalia Education Center followed by meetings at Trenton on Wednesday – June 28th and Greenville on Thursday – June 29th. The Community Engagement Meeting in Nashville will be held on Tuesday – July 11th followed by the final meeting in Salem on Thursday – July 13th.
• President Evans advised he will be out of the office for a medical leave beginning Friday – June 30th through Friday – July 14th.
• President Evans announced Representative Charlie Meier will be honoring the Blue Angels Softball Team on the floor of the House with a resolution. The Board of Trustees will be invited to that event. Information on the event will be forthcoming.
ADJOURNMENT
Motion by Jim Beasley to adjourn. All members voted yes by voice vote. The meeting adjourned at 7:22 p.m.
https://www.kaskaskia.edu/media/web-assets/documents/board-minutes-amp-agendas/june/06-26-23-APPROVED-BOT-Minutes-with-Resolutions-for-Posting.pdf
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