Illinois State Board of Education, East St. Louis Financial Oversight Panel met April 24.
Here are the minutes provided by the panel:
Chair Jackie Settles called the meeting to order at 12:05 p.m.
Members Present
Jessie Granger, Dr. Debra Moore, Jackie Settles, Sister Julia Huiskamp
Members Absent
Jeff Collier, Sister Julia Huiskamp
Sister Julia Huiskamp joined the meeting at 12:47 p.m.
ISBE / District Staff Members / Others Present
Superintendent Arthur Culver, Chief HR Officer Tina Frye, Chief of Schools Keisa Garrett, Chief Academic Officer Jennifer Brumback, Chief School Business Official (CSBO) Delfaye Jason, Executive Director of Communications & Strategic Partnerships Sydney Stigge Kaufman, Director of Maintenance, Operations & Risk Management Joseph Haskell; Attorney Garrett Hoerner participated via Zoom.
ISBE Division Administrator Michael Gum, ISBE Division Supervisor Eileen Turanchik, ISBE Regional Financial Consultant Madison Dean participated via Zoom.
Adoption of Agenda
Member Granger moved, with a second by Member Moore, for the adoption of the Agenda giving the Oversight Panel Chair discretion to take agenda items out of order. The motion carried on a roll call vote. Ayes: 3 Nays: 0
Public Comments
No Public Comments.
Recognitions
Administration publicly congratulated the following recipients:
High School Beta Club Excel at State Convention
The East St. Louis Senior High School Beta Club attended the Illinois State Beta Convention March 23- 24, 2022 (for the first time since COVID). Our students excelled, placing strong and advancing to Nationals in a total of 9 events. The National Beta Convention will be held in Louisville, Kentucky June 17-21, 2023. Please help us congratulate our East St. Louis Senior High School Beta Club State Convention Award Winners:
∙ Digital Art, 1st Place – Cheyneice Carter
∙ Black & White Photography, 1st Place – Jason Staten
∙ Robotics Team, 1st place – Yannah Murphy, Jameah Moore, Jazmine Bailey, Tyler McFarland
∙ Mixed Media, 3rd Place – Cheyneice Carter
∙ Painting, 3rd Place – Cheyneice Carter
∙ Mixed Trio Performance, 3rd place – Jameah Moore, Jyion Smith, Tyler McFarland ∙ Technology Video, 3rd Place – Jason Staten
∙ Living Literature Team, 3rd Place – Aria Brown, Keyonna Wilson, Jamyah Moore, Trinity McNeely, Jyion Smith, Tyler McFarland, Jameah Moore, Jason Staten
∙ Spanish Academic Test, 3rd Place – Xochilt Virgen
School District 189 Students Receive Racial Harmony Awards
Congratulations to the students recognized as 2023 Racial Harmony Awardees. These students, who were nominated by their school principal, were publicly recognized on February 26, 2023 for their efforts to serve as a peacemaker and as a leader who promotes good will in their school community. Student awardees include:
∙ Deontrez Dickerson – Dunbar Elementary School, Grade 4
∙ Walter Vermuelen – Avant Elementary School, Grade 5
∙ Janiah Barnes – Wyvetter Younge School of Excellence, Grade 6
∙ Kalia Scott – Lincoln Middle School, Grade 8
∙ Malachi Wren – East St. Louis Senior High School, Grade 12
Senior Student Earns Award from Sigma Gamma Rho Sorority, Inc.
Congratulations to Jadora Pomerlee, Senior student at East St. Louis Senior High School. Jadora received the Dr. George Washington Carver Achievement Award presented by the Alpha Upsilon Chapter of Sigma Gamma Rho Sorority, Inc. Jadora is involved in multiple school activities, including band and the Superintendent's Student Advisory Council.
Athlete Named All-Metro Boys Basketball Player of the Year
Senior basketball star Macaleab Rich has been named the All-Metro boys basketball player of the year by the St. Louis Post-Dispatch. He adds this title to other accolades, including first team all-state by the Associated Press and Illinois Basketball Coaches Association.
Vivian Adams Instructional Facilitator Recognized by PNC Bank
Rhonda Franklin, Instructional Facilitator at Vivian Adams Early Childhood Center, was nominated and selected for PNC Bank’s early childhood educator recognition. Mrs. Franklin was nominated by Amber Briggs, a Branch Manager at the Fairview Heights location. Mrs. Franklin received a gift card from Lakeshore Learning and other incentives during a celebration on April 3rd at the school during the Week of the Young Child.
ISBE Names Bush Alternative Teacher as Southwest Regional Teacher of the Year Briana Morales from Gordon Bush Alternative School in East St. Louis School District 189 has been named the 2023 Southwest Regional Teacher of the Year by the Illinois State Board of Education (ISBE). Out of almost 500 applicants, Briana Morales was selected for this honor because of the positive impact she makes with vulnerable students, her dedication to personalized, competency-based education, her passion for educational research and policy development, as well as her commitment to supporting colleagues and future educators through Affinity Groups and more. Briana is also one of 15 finalists considered for the prestigious title of 2023 Illinois Teacher of the Year.
Annually, ISBE recognizes the outstanding contributions of personnel from across the state. Awardees will be honored at the Those Who Excel Awards Banquet in Bloomington-Normal on May 20, 2023. This year, East St. Louis School District 189 had six additional educators and staff who earned high recognition as Those Who Excel by the Illinois State Board of Education. These include:
∙ Rosalind Rogers, Strings Teacher at Lincoln Middle School and Younge School of Excellence – Meritorious Service
∙ Tamara Tally, 3rd Grade Teacher at Annette Harris Officer Elementary School – Meritorious Service
∙ Dyshunda Curtis, 8th Grade Social Science Teacher at Mason/Clark Middle School – Meritorious Service
∙ Tracee Wells, Learning Loss Instructional Support Specialist at East St. Louis School District 189 – Meritorious Service
∙ Staccy Lampkin, Director of College Access and Persistence at East St. Louis School District 189 – Special Recognition
∙ Dr. Kareem Mateen, College and Career Counselor at East St. Louis Senior High School – Special Recognition
Report of the Superintendent’s Student Advisory Council (SSAC)
Brief update from Executive Director Sydney Kaufman:
∙ Will meet at both middle school campuses this week.
∙ Met with High School group last week. Students discussed the adoption of a new program School Links and the great help it has made assisting with their 4 year plan.
∙ Students discussed college tours and indicated that other students are motivated to raise their GPA to attend the trips next year.
Panel member asked about volunteer opportunities to attend schools
∙ Yes, that is a great idea and the schools would be delighted to have that engagement with community partners and volunteers.
Report of the Superintendent
Brief update from Superintendent Culver - Important dates:
∙ May 24th –High School Graduation. Plan A- Stadium Plan B- Gymnasium
∙ June 5th-30th – Summer School
Superintendent Culver indicated that Summer School is optional for everyone and will offer intervention and enrichment programs. Summer school will be held Monday-Friday from June 5th- 30th. Summer School times for Pre-K, Elementary, and Middle School are from 8:00am.-12:00pm; and High School hours are 8:00am. - 12pm. The High school will have two sessions because some students may need both sessions because of credit recovery. Band camp will also happen. Applications are being turned in and administration is working on staffing.
Panel member asked about losing Security Guards to neighboring school districts. ∙ Yes that is true however the District is working on making salaries more competitive.
District Buildings & Grounds (B&G) Report
Director Joseph Haskell provided an update on the Buildings & Grounds ongoing tasks.
∙ For the month of April, working on projects and work tickets for weather changing and adjustments were made were possible
Panel member asked if individuals provided with a response back after a work ticket is placed and complete
∙ Yes, when a ticket is closed, an email is sent to the requestor; building administrators can also see the progress of work tickets.
District Finance Report
CSBO Delfaye Jason provided a brief update on the Comparative Analysis Finance Report.
∙ Revenue was about $106 million vs $90 million last year.
∙ Expenditures were about $94 million this year compared to $79 million last year.
Panel member asked when ESSER funds end
∙ ESSER II ends September 30, 2023; ESSER III ends September 30, 2024.
Panel member asked when the audit begins
∙ Audit begins end of June and will be finish by November 2023.
ISBE Report
No Report.
Executive Session
No Executive Session.
13. A. Regular Meeting of March 20, 2023
Member Granger moved, with a second by Member Moore, to approve the FOP Regular Meeting Minutes of March 20, 2023. The motion carried on a roll call vote. Ayes: 3 Nays: 0
14. Approval of Items on the Consent Agenda
15. Approval of Consent Agenda Items (April 2023 Board of Education Meeting) Member Granger moved, with a second by Member Moore, to approve Consent Agenda Items 15.A. through 15.P. The motion carried on a roll call vote. Ayes: 3 Nays: 0
15. A Finance Items: Part B - H - Treasurer's Report, Part B - Board Bills $3,139,086.80, Payroll $6,729,378.12, Credit Card $52,881.64, Payroll Wire Transfers $1,137,102.90, A/P EFT's $1,199.10, W/C Claims $41,211.40, Part C Miscellaneous Cash Receipts $$1,594,265.84, Part D Athletics $7,275, Part E Monies Returned and Miscellaneous Payments $0, Part F Open A/P $0, and Part H Overtime $31,238.71, for Month of March
15. B. Payment of Invoices for Legal Services from Becker, Hoerner & Ysursa, P.C. for the Month of March 2023. Amount: $10,132.50
15. C. Acceptance of a donation from Crain Tree Farm of various new shade, fruit or ornamental trees, approximately 2-4 inch trunk diameter per tree. 45 trees in total for Officer Elementary School and East Saint Louis Senior High School. Estimated Value: $20,640
15. D. Acceptance of a donation from Community Development Sustainable Solutions (CDSS) for new or slightly used books with the theme of social justice, Black History or STEM to be donated to students in Pre-K-3rd grade. Estimated Value: $2,000
15. E. Approval of the 2023-2024 Proposed School Calendar
15. F. Approval of the Amended 2022-2023 Public School Calendar
15. G. Approval of Amended 2022-2023 Lincoln Middle School Calendar
15. H. Use of Premise Requests.
15. I. Professional Development Requests and Addendums. Approximate Cost: $1,856,462.68
15. J. Approval of accepting a qualified bid for copy paper from Liberty Paper. Cost: $29,786.40
15. K. Approval of the proposal to remove the existing Elkay or equal (3) high-low water coolers and furnish (3) new oasis or equal high-low water coolers complete with bottle fillers and filters in each cooler set at Officer School. Cost: $16,015.00
15. L. Approval of the proposal from Lakeshore for a Complete Classroom Social Science Room at Wyvetter Younge School of Excellence. Cost: $25,020.02
15. M. Approval of a lease agreement with Quadient Leasing USA Inc for 63 months starting July 1, 2023, for the stamp machine at $227.36 per month. Cost: $14,323.68
15. N. Approval of the Illinois High School Association (IHSA) Membership for the 2023-2024 School Year
15. O. Approval to purchase 6 vision machines for various school locations for school nurses. (6 vision machines @ $4,042.99 each) Cost: $24,257
15. P. Field Trip Requests and Addendums. Approximate Cost $7,358
16. APPROVAL OF ACTION AGENDA ITEMS (April 2023 Board of Education Meeting)
16. A. Approval of Personnel Report/Addendums & Contracts.
Member Granger moved, with a second by Member Moore, to approve Personnel Report/Addendums & Contracts. The motion carried on a roll call vote. Ayes: 3 Nays: 0
Panel member expressed the great job Mrs. Frye has done and wanted her to know her time and hard work with the District is appreciated.
16. B. Approval of Curriculum Action Items 7.A List and Addendums. Approximate Cost: $3,209,679
Member Moore moved, with a second by Member Granger, to approve the Curriculum Action Items 7.A. List and Report/Addendums & Contracts. The motion carried on a roll call vote. Ayes: 3 Nays: 0
16. C. Approval to Extend Contracts for JED Transportation (Over the Road Buses); New Systems (Janitorial Supplies); Illinois Central (Student Transportation); Pest Control (Bugmasters); Barcom (Fire & Security); Kone/Omnia Partners (Elevator Maintenance); Aspen Waste (Waste Pickup); Jethro Lawncare (Grass Cutting) and Office Essentials as of 3/23/23- Omnia Partners (Office Supplies) for the 2023-2024 school year.
Member Granger moved, with a second by Member Moore, for approval to Extend Contracts for JED Transportation (Over the Road Buses); New Systems (Janitorial Supplies); Illinois Central (Student Transportation); Pest Control (Bugmasters); Barcom (Fire & Security); Kone/Omnia Partners (Elevator Maintenance); Aspen Waste (Waste Pickup); Jethro Lawncare (Grass Cutting) and Office Essentials as of 3/23/23- Omnia Partners (Office Supplies) for the 2023-2024 school year. The motion carried on a roll call vote. Ayes: 3 Nays: 0
16. D. Approval of the proposal from Tech Electronics for Audio System Enhancements at Wyvetter Younge School of Excellence. Cost: $56,685.00
Member Granger moved, with a second by Member Moore, for approval of the proposal from Tech Electronics for Audio System Enhancements at Wyvetter Younge School of Excellence. Cost: $56,685.00 The motion carried on a roll call vote. Ayes: 3 Nays: 0
Panel member asked if this is for the entire school.
∙ No. This is only for the gymnasium due to it being extremely old. The sound system throughout the school is up to date.
16. E. Approval of the proposal from Broadway Ford for a 2024 F-650 Diesel Regular Cab Base (F6D) and 16' x 102"W x 97"T Morgan Box w/ Maxon GPT-3 Liftgate Cost: $112,522.00 Member Granger moved, with a second by Member Moore, for approval of the proposal from Broadway Ford for a 2024 F-650 Diesel Regular Cab Base (F6D) and 16' x 102"W x 97"T Morgan Box w/ Maxon GPT-3 Liftgate Cost: $112,522.00 The motion carried on a roll call vote. Ayes: 3 Nays: 0
Panel member asked what the truck will be used for
∙ New box truck for the warehouse to complete deliveries.
16. F. Approval of the Association of Educational Purchasing Agencies (AEPA) #5047168 / Scope of Work from WTI to Provide General Contracting Services for Wyvetter Younge School of Excellence paving repair per the attached. Cost: $78,998.91.
Member Granger moved, with a second by Member Moore, for approval of Association of Educational Purchasing Agencies (AEPA)#5047168 / Scope of Work from WTI to Provide General Contracting Services for Wyvetter Younge School of Excellence paving repair per the attached. Cost: $78,998.91 The motion carried on a roll call vote. Ayes: 3 Nays: 0
16. G. Approval to Set Public Hearing on June 20, 2023 at 5:45 p.m. Regarding the Adoption of the FY2022-2023 Amended Budget for East St. Louis School District 189.
Member Moore moved, with a second by Member Granger, for approval to Set Public Hearing on June 20, 2023 at 5:45 p.m. regarding the Adoption of the FY2022-2023 Amended Budget for East St. Louis School District 189. The motion carried on a roll call vote. Ayes: 3 Nays: 0
16. H. Approval to Set Public Hearing on June 20, 2023 at 5:45 p.m. regarding the Adoption of the FY2023-2024 Budget for East St. Louis School District 189, the East St. Louis Area Joint Agreement, and the East St. Louis Regional Cooperative for Vocational/Career & Technical Education.
Member Granger moved, with a second by Member Moore, for approval to Set Public Hearing on June 20, 2023 at 5:45 p.m. regarding the Adoption of the FY2023-2024 Budget for East St. Louis School District 189, the East St. Louis Area Joint Agreement, and the East St. Louis Regional Cooperative for Vocational/Career & Technical Education. The motion carried on a roll call vote. Ayes: 3 Nays: 0
16. I. Approval to purchase 1 Refrigerated truck and 1 Box truck for the Food Service Department. Cost: $229,790
Member Granger moved, with a second by Member Moore, for the approval to purchase 1 Refrigerated truck and 1 Box truck for the Food Service Department. Cost: $229,790 The motion carried on a roll call vote. Ayes: 3 Nays: 0
Panel member asked are the trucks being purchased from the same company
∙ No because the Food Service department needs a refrigerated truck.
Sister Julia Huiskamp joined the meeting at 12:47 p.m.
16. J. Approval of a qualified bid from Shay Roofing to repair/replace roof at Mason Clark as specified in RFB9259. Cost: $824,592.00 Funding Source: District FY24
Member Granger moved, with a second by Member Moore, for approval of a qualified bid from Shay Roofing to repair/replace roof at Mason Clark as specified in RFB9259. Cost: $824,592.00 Funding Source: District FY24 The motion carried on a roll call vote. Ayes: 4 Nays: 0
Panel member asked if the roof is being replaced or repaired
∙ The contractors will pull out everything and what can be retained will be and what needs to be replaced will be replaced.
Panel member asked who is on site watching the project
∙ The main person for the roof is Tremco. The Director of Buildings & Grounds along with the principal will check daily.
16. K. Approval of a qualified bid from Shay Roofing to repair/replace roof at Katie Wright as specified in RFB9259. Cost: $314,376.00 Funding Source: District FY24
Member Granger moved, with a second by Member Moore, for approval of a qualified bid from Shay Roofing to repair/replace roof at Katie Wright as specified in RFB9259. Cost: $314,376.00 Funding Source: District FY24 The motion carried on a roll call vote. Ayes: 4 Nays: 0
16. L. Approval to purchase two 14 passenger activity buses for Unified/Flyers Special Olympics events ($93,900 per bus). Cost: $187,800 Funding Source: District
Member Granger moved, with a second by Member Moore, for approval to purchase two 14 passenger activity buses for Unified/Flyers Special Olympics events ($93,900 per bus). Cost: $187,800 Funding Source: District The motion carried on a roll call vote. Ayes: 4 Nays: 0
Panel member asked will the District hire a person to drive the activity bus.
∙ No, an individual will be selected to obtain a CDL license. A coach will drive the activity bus.
16. M. Approval to Authorize the District Superintendent to Approve Change Order(s) on the East St. Louis Senior High School Locker Room Project for Unforeseen Revisions, not the Fault of the Contractor for materials and work, in an amount not to exceed 10% of the price/sum of the Construction Contract with Morrissey Construction Company, Consistent with Section 10- 20.21 of the Illinois School Code (105 ILCS 5/10-20.21)
Member Granger moved, with a second by Member Huiskamp, for approval to Authorize the District Superintendent to Approve Change Order(s) on the East St. Louis Senior High School Locker Room Project for Unforeseen Revisions, not the Fault of the Contractor for materials and work, in an amount not to exceed 10% of the price/sum of the Construction Contract with Morrissey Construction Company, Consistent with Section 10-20.21 of the Illinois School Code (105 ILCS 5/10-20.21) The motion carried on a roll call vote. Ayes: 4 Nays: 0
When an older building is being renovated it is hard to predict or anticipate what may go wrong. If every time it’s a change order before you can move forward it slows down the process to complete the project. While waiting on approval materials may become higher and availability of the product may be unavailable.
16. N. Approval of Change Order # 9 to PO#230427 for Overhead domestic water piping to Laundry 110 will be raised above new ceiling & unit heaters removed from the Trainer's Room and 2nd Floor Coaches Office. Ceiling at Storage Room 206 will be repaired. Remaining drywall / plaster ceilings & Gym mezzanine storage room wall will be painted. Cost: $49,565.73 Member Granger moved, with a second by Member Huiskamp, for approval of Change Order # 9 to PO#230427 for Overhead domestic water piping to Laundry 110 will be raised above new ceiling & unit heaters removed from the Trainer's Room and 2nd Floor Coaches Office. Ceiling at Storage Room 206 will be repaired. Remaining drywall / plaster ceilings & Gym mezzanine storage room wall will be painted. Cost: $49,565.73 The motion carried on a roll call vote. Ayes: 4 Nays: 0
16. O. Approval of Change Order #6 to PO#230414 to change shower partitions from steel to phenolic material. Wood lockers have had a price increase and quantity has increased. Allowance is being increased to sufficiently cover the purchase, delivery and installation. Metal lockers have had a price increase and have been upgraded from 12" wide to 15" wide lockers. Allowance needs to be increased to sufficiently cover the purchase, delivery and installation. Cost: $133,178.97
Member Granger moved, with a second by Member Huiskamp, for approval of Change Order #6 to PO#230414 to change shower partitions from steel to phenolic material. Wood lockers have had a price increase and quantity has increased. Allowance is being increased to sufficiently cover the purchase, delivery and installation. Metal lockers have had a price increase and have been upgraded from 12" wide to 15" wide lockers. Allowance needs to be increased to sufficiently cover the purchase, delivery and installation. Cost: $133,178.97 The motion carried on a roll call vote. Ayes: 3 Nays: 0 Abstained: Member Moore
Panel member asked how many lockers are in that area
∙ About 200 are in the PE area.
Panel member asked how many showers are in that area
∙ Counting both sides of the gym about 15-20 showers.
Panel member asked about the shower material.
∙ It was explained to the panel that it was a choice to select between steel and phenolic material. Phenolic is a premium product and metal is more economical. The panel was informed that phenolic material holds better to water resistance and last longer. When phenolic was selected the cost went up for that material.
16. P. Approval of Memorandum of Understanding (MOU) with East St. Louis Federation of Teachers, Local 1220 for District Summer Preparation & Enrichment Program through June 30, 2023
Member Granger moved, with a second by Member Moore, for approval of Memorandum of Understanding (MOU) with East St. Louis Federation of Teachers, Local 1220 for District Summer Preparation & Enrichment Program through June 30, 2023. The motion carried on a roll call vote. Ayes: 4 Nays: 0
Panel member asked does 21st century fund summer school
∙ No, it is an afterschool program that the District offers.
Panel member asked does 21st century fund summer school
∙ The program will not affect summer school but may affect the after school program for the upcoming school year.
17. OLD BUSINESS
No old business.
18. NEW BUSINESS
No new business.
19. ANNOUNCEMENTS
Next Financial Oversight Panel Meeting: May 22, 2022 at 12:00 p.m.
20. A. ADJOURNMENT
There being no further business, Member Granger moved, with a second by Member Moore, to adjourn the meeting at 1:10 p.m. The motion carried on a roll call. Ayes: 4 Nays: 0
https://www.isbe.net/Documents_Finance_ESL/20230424-Minutes.pdf
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