Kaskaskia Community College District #501 Board of Trustees met April 24.
Here are the minutes provided by the board:
ROLL CALL/ATTENDANCE
Chair Bill Hawley convened a regular meeting of the Board of Trustees (Board) on Monday, April 24, 2023 at 6:30 p.m. in the Nursing Building on the Kaskaskia College (College) main campus. Trustees present at the meeting in person were Bill Hawley, Bryan Holthaus, Louis Kalert, Linda Stover, Laura Wedekemper and Student Trustee Alyssa Lurkins. Trustee Jeff Brown participated remotely. Trustee Jim Beasley was not present at roll call but joined the meeting at 6:48 p.m. during Closed Session.
Dennis Weedman, Legal Counsel from Robbins Schwartz attended the meeting in person.
College staff members attending in person were George Evans, Shawn Connelly, Joy Fitts, Steven Foutch, Judy Hemker, Travis Henson, Megan Holtmann, George Kriss, Julie Obermark, Connor Pollmann, Karol Potter, Shawn Richards, Craig Roper, Robert Thompson, and Amy Zanton.
Media present were Steven Stilt of Centralia Sentinel.
PLEDGE OF ALLEGIANCE
Travis Henson led in the Pledge of Allegiance.
RECOGNITION
President Evans welcomed Mike Day, IFT KCFT Union Representative and Madison Johnson, Student Trustee Elect.
PUBLIC COMMENT
No public comment.
RESOLUTION 23-21
RECOGNIZING CURRENT STUDENT TRUSTEE
Motion by Louis Kalert to approve Resolution 23-21 thereby expressing sincere appreciation and recognizing Alyssa Lurkins for serving as Student Trustee from April 2022 to April 2023.
Roll call:
Jim Beasley yes Linda Stover yes
Bill Hawley yes Laura Wedekemper yes
Bryan Holthaus yes Alyssa Lurkins yes
Louis Kalert yes
Motion was approved.
Ms. Lurkins was presented with a plaque honoring her for representing Kaskaskia College students.
SEATING OF 2023-2024 STUDENT TRUSTEE
Newly elected Student Trustee Madison Johnson came forward and took the oath of office from Chair Hawley. Student Trustee Johnson then took a seat at the table and the meeting continued.
Trustee Jeff Brown left the meeting at 6:37 p.m.
CONSENT AGENDA
Items on the Consent Agenda include:
March 20, 2023 Minutes
Ratification and approval of disbursements and payrolls for March, 2023 which includes travel reimbursements for board members and College employees if any requested reimbursement exceeds maximum allowable costs, Treasurer Report, Budget Report, Personnel Report, Foundation Report, and Kaskaskia College Sports Association Report. Administrative Reports include Administrative Services Report, Instructional Services Report, Student Services Report, and Executive Services Report to include the Annual Plan monthly update from each department.
Motion by Linda Stover to accept the consent agenda.
Roll call:
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Laura Wedekemper yes
Louis Kalert yes Alyssa Lurkins yes
Motion was approved.
OLD UNFINISHED BUSINESS
None
NEW BUSINESS
CLOSED SESSION
Motion by Bryan Holthaus to enter into Closed Session in accordance with the Illinois Open Meetings Act, and pursuant to Section 2(c) of the Act, the specific reason for conducting an executive session meeting is as follows:
The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity; 5 ILCS 120/2(c)(1);
Roll call:
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Laura Wedekemper yes
Louis Kalert yes Alyssa Lurkins yes
Motion was approved and the meeting entered into closed session at 6:41 p.m. Motion by Mr. Kalert to end closed session and resume open session.
Roll call:
Jim Beasley yes Linda Stover yes
Bill Hawley yes Laura Wedekemper yes
Bryan Holthaus yes Alyssa Lurkins yes
Louis Kalert yes
Motion was approved and the closed session ended and open session resumed at 6:54 p.m.
APPROVAL OF A SEPARATION AGREEMENT WITH A COLLEGE FACULTY Motion by Bryan Holthaus to approve the separation agreement with Professor Cliff Jourdan.
Roll call:
Jim Beasley yes Linda Stover yes
Bill Hawley yes Laura Wedekemper yes
Bryan Holthaus yes Alyssa Lurkins yes
Louis Kalert yes
Motion was approved.
RESOLUTION 23-22
RESOLUTION ON REAPPOINTMENT OF PROFESSIONAL/MANAGERIAL AND EXECUTIVE/MANAGERIAL EMPLOYEES
Motion by Bryan Holthaus to adopt Resolution 23-22 approving the recommendation of reappointment for 2023-2024 of the full-time and part-time Kaskaskia College Professional/ Managerial and Executive/Managerial employees listed below, subject to terms and conditions of the individual personnel contracts issued by the President of the College to each employee.
Roll call:
Jim Beasley yes Linda Stover yes
Bill Hawley yes Laura Wedekemper yes
Bryan Holthaus yes Alyssa Lurkins yes
Louis Kalert yes
Motion was approved.
RESOLUTION 23-23
RESOLUTION TO APPROVE THE PURCHASE OF FIXED AUDITORIUM SEATING FOR THE KASKASKIA ROOM (100% BOND FUNDING)
Motion by Linda Stover to adopt Resolution 23-23 approving the purchase of fixed auditorium seating from KI of Green Bay, WI in the amount of $42,062.40.
Roll call:
Jim Beasley yes Linda Stover yes
Bill Hawley yes Laura Wedekemper yes
Bryan Holthaus yes Alyssa Lurkins yes
Louis Kalert yes
Motion was approved.
RESOLUTION 23-24
RATIFICATION OF CONTRACTOR FOR LIFELONG LEARNING CENTER FLOORING REPLACEMENT PROJECT (74% INSURANCE CLAIM REIMBURSEMENT AND 26% 3- YEAR CAPITAL PLAN FUNDING)
Motion by Jim Beasley to adopt Resolution 23-24 ratifying the selection of Richardet Floor Covering of Perryville, MO as the contractor for the Lifelong Learning Center flooring replacement project at a cost of $80,081.00.
Roll call:
Jim Beasley yes Linda Stover yes
Bill Hawley yes Laura Wedekemper yes
Bryan Holthaus yes Alyssa Lurkins yes
Louis Kalert yes
Motion was approved.
RESOLUTION 23-25
RESOLUTION TO ACCEPT DONATION OF ROOFING MATERIALS TO THE CARPENTRY OCCUPATIONS PROGRAM AT THE HARRY L. CRISP TECHNOLOGY CENTER Motion by Linda Stover to adopt Resolution 23-25 accepting the donation of roofing materials from Alpha-Omega Construction of Salem, IL, and to extend sincere appreciation to Alpha Omega Construction for the donation.
Roll call:
Jim Beasley yes Linda Stover yes
Bill Hawley yes Laura Wedekemper yes
Bryan Holthaus yes Alyssa Lurkins yes
Louis Kalert yes
Motion was approved.
RESOLUTION 23-26
RESOLUTION TO ACCEPT DONATION OF EQUIPMENT TO THE HEATING, VENTILATION, AND AIR CONDITIONING PROGRAM AT THE HARRY L. CRISP TECHNOLOGY CENTER
Motion by Bryan Holthaus to adopt Resolution 23-26 accepting the donation of HVAC equipment from Koch Air, LLC of Maryland Heights, MO, and to extend sincere appreciation to Koch Air, LLC for the donation.
Roll call:
Jim Beasley yes Linda Stover yes
Bill Hawley yes Laura Wedekemper yes
Bryan Holthaus yes Alyssa Lurkins yes
Louis Kalert yes
Motion was approved.
RESOLUTION 23-27
RESOLUTION FOR DISPOSITION OF COLLEGE PROPERTY
Motion by Louis Kalert authorizing the college administration dispose of office furniture with a written accounting of such furniture to be presented for approval of disposal at a future meeting of the Board of Trustees.
Roll call:
Jim Beasley yes Linda Stover yes
Bill Hawley yes Laura Wedekemper yes
Bryan Holthaus yes Alyssa Lurkins yes
Louis Kalert yes
Motion was approved.
APPROVAL OF FACULTY RANK PROMOTION RECOMMENDATIONS Motion by Linda Stover to approve the recommendations for faculty rank promotion in accordance with Article XV of the Kaskaskia College Federation of Teachers contract as follows:
From Assistant Professor to Associate Professor
Aaron Heinzmann
Candace Sloat
Lyle Gross
From Associate Professor to Professor
Tessa Opfer
Kimberly Storm
Lisa Ring
Roll call:
Jim Beasley yes Linda Stover yes
Bill Hawley yes Laura Wedekemper yes
Bryan Holthaus yes Alyssa Lurkins yes
Louis Kalert yes
Motion was approved.
TRANSITION OF TWO, PART-TIME CHILD CARE TEACHER POSITIONS FROM 30-HOUR POSITIONS TO 40-HOUR POSITIONS
Motion by Bryan Holthaus to approve the transition of current Children’s Learning Center teachers, Frances Diane Tucker and Stephanie Henson, from 30 hours per week to 40 hours per week effective May 1, 2023, and using grant funds as available to cover 25 percent of their wages and benefits.
Roll call:
Jim Beasley yes Linda Stover yes
Bill Hawley yes Laura Wedekemper yes
Bryan Holthaus yes Alyssa Lurkins yes
Louis Kalert yes
Motion was approved.
APPROVAL OF NEW POSITION OF RESIDENTIAL AND COMMERCIAL ELECTRICITY COORDINATOR (100% INSTITUTIONAL FUNDING WITH POSSIBILITY OF 49% GRANT FUNDING)
Motion by Bryan Holthaus to approve the new position of a Residential & Commercial Electricity Coordinator at a proposed salary range of $55,000 to
Roll call:
Jim Beasley yes Linda Stover yes
Bill Hawley yes Laura Wedekemper yes
Bryan Holthaus yes Alyssa Lurkins yes
Louis Kalert yes
Motion was approved.
APPROVAL OF EMPLOYMENT OF CTE WORK-BASED LEARNING SPECIALIST (IBT GRANT FUNDING)
Motion by Bryan Holthaus to approve the hire of Taryn Chesnek as the CTE Work-Based Learning Coordinator at a salary of $44,000 with eligibility for fringe benefits, effective May 1, 2023 upon completing of background check and contingent upon Board approval.
Roll call:
Jim Beasley yes Linda Stover yes
Bill Hawley yes Laura Wedekemper yes
Bryan Holthaus yes Alyssa Lurkins yes
Louis Kalert yes
Motion was approved.
APPROVAL OF EMPLOYMENT OF STAFF ACCOUNTANT
Motion by Bryan Holthaus to approve the hire of Tina Winkeler as full-time Staff Accountant, with a tentative start date of May 15, 2023 at an annual salary of $46,500 with eligibility for fringe benefits.
Roll call:
Jim Beasley yes Linda Stover yes
Bill Hawley yes Laura Wedekemper yes
Bryan Holthaus yes Alyssa Lurkins yes
Louis Kalert yes
Motion was approved.
APPROVAL OF RESIGNATION OF DEAN OF HEALTH SCIENCES
Motion by Jim Beasley to accept the resignation of Megan Holtmann as the Dean of Health Sciences effective June 30, 2023.
Roll call:
Jim Beasley yes Linda Stover yes
Bill Hawley yes Laura Wedekemper yes
Bryan Holthaus yes Alyssa Lurkins yes
Louis Kalert yes
Motion was approved.
APPROVAL OF RESIGNATION OF ADULT EDUCATION DISTRICT COUNTY COORDINATOR
Motion by Bryan Holthaus to accept the resignation of Zach McGeehon as the Adult Education District County Coordinator effective April 12, 2023.
Roll call:
Jim Beasley yes Linda Stover yes
Bill Hawley yes Laura Wedekemper yes
Bryan Holthaus yes Alyssa Lurkins yes
Louis Kalert yes
Motion was approved.
APPROVAL OF RETIREMENT OF PROFESSOR OF COSMETOLOGY Motion by Bryan Holthaus to accept the retirement of Chris Browne as the Professor of Cosmetology effective May 31, 2023.
Roll call:
Jim Beasley yes Linda Stover yes
Bill Hawley yes Laura Wedekemper yes
Bryan Holthaus yes Alyssa Lurkins yes
Louis Kalert yes
Motion was approved.
FIRST READING - 4.3051 EMPLOYEE BEREAVEMENT POLICY
The first reading of the Employee Bereavement Policy 4.3051 was presented. The final reading and approval will be at the May 22, 2023 meeting.
TERMINATION - 2.6005 SPACE MANAGEMENT POLICY
Motion by Louis Kalert to approve the termination of Policy 2.6005 – Space Management Policy.
Roll call:
Jim Beasley yes Linda Stover yes
Bill Hawley yes Laura Wedekemper yes
Bryan Holthaus yes Alyssa Lurkins yes
Louis Kalert yes
Motion was approved.
SCHEDULE SPECIAL MEETING
Motion by Louis Kalert to hold a special meeting on May 1, 2023 at 5:30 p.m. at Kaskaskia College for elected Trustees to take the oath of office and to reorganize the Board for 2023- 2024.
Roll call:
Jim Beasley yes Linda Stover yes
Bill Hawley yes Laura Wedekemper yes
Bryan Holthaus yes Alyssa Lurkins yes
Louis Kalert yes
Motion was approved.
FUTURE AGENDA ITEMS
A. Resolution to Approve Vendor for Photocopiers, Printers, and Print Management Services (100% 3-Year Capital Plan Funding)
B. Resolution to Approve Vendor to Provide Virtual Mental Health Services
C. Resolution Granting Easement at the Vandalia Education Center to Bluebird Network for the Placement of High-Speed Internet Equipment
D. Presentation of the FY 2022 Audit
E. Presentation of Organizational Chart, Job Descriptions, Restructuring
TRUSTEE AND PRESIDENT’S COMMENTS AND REPORTS
STUDENT TRUSTEE REPORT
Student Trustee Madison Johnson addressed the Board of Trustees and stated she is very excited and thankful for the opportunity to be in this position. Madison said she is excited to see what the 2023 - 2024 school year brings and looks forward to her collaborative relationship with the Board of Trustees. Ms. Johnson then presented a written report submitted to the Board which summarized the following:
March 30, 2023 The Music Department had its 13th Annual High School Honor Band Festival and Concert. Ninety students from ten different
schools were in attendance.
March 31, 2023 Kaskaskia's Welding Department held its annual welding competition. Forty-one attended from eight different schools.
April 6, 2023 The Entrepreneur of the Year Program was held. Kaskaskia College Automotive Technology and Business students were in attendance.
April 10-17, 2023 Student Trustee Petition and Election went on.
April 14-16, 2023 Kaskaskia Theater department put on a production of "The Secret of Courage".
April 18, 2023 The annual Spring Student Forum was held.
April 19, 2023 Kaskaskia College's Heath Sciences department held an information night.
April 20, 2023 Kaskaskia's Art department held an Open Studio and Art Show.
April 20, 2023 The Black Students Association held a blood drive.
April 25, 2023 Kaskaskia College will hold its annual Spring Picnic.
PRESIDENT’S COMMENTS
• The College has been designated as a Military Friendly Organization.
• The Student Forum held on April 18, 2023 was very well attended. To date 50 surveys have been completed with great feedback received from the students.
• May 2, 2023 will be the first Illinois Community College Legislative Caucus Day. May 3, 2023 will be Lobby Day. These two days give representatives from the College many opportunities to network with our elected officials.
• The Employee Awards Banquet is scheduled for April 26, 2023 at 8th Day Venue in Vandalia, Illinois.
• The annual Teachers and Coaches Entrepreneurship Program (TCEP) dinner held on April 6, 2023 was phenomenal. Earl Flack and McKay Corporation were honored.
• The College is in the final stages on finalizing the strategic plan with BAM Marketing. BAM has done a great job of looking at all areas of the College and studying what the institution is about and listening to the needs of the institution.
• George Kriss from Information Technology will be reaching out to the Board of Trustees soon as there will be a slight change made to everyone’s email.
• President Evans congratulated Jim Beasley and Bryan Holthaus on their reelection to the Board.
• The combined Health Science Pinning is scheduled for May 11, 2023.
• Graduation is scheduled for May 12, 2023.
• The Adult Education Graduation is scheduled for May 18, 2023.
• President Evans advised he is narrowing down the dates for the Board retreat and will be reaching out to the Trustees on their availability very soon. Information to be shared at the retreat includes the Strategic Plan, the BAM Marketing initiative, an update on capital projects, and the restructuring of some areas.
ADJOURNMENT
Motion by Louis Kalert to adjourn. All members voted yes by voice vote. The meeting adjourned at 7:25 p.m.
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