Illinois State Board of Education, Financial Oversight Panel for East St. Louis School District No. 189 met April 24.
Here is the agenda provided by the panel:
1. Call to Order
A. Roll Call
2. ADOPTION OF AGENDA
A. Adoption of Agenda Giving the Oversight Panel Chairperson Discretion to Take Agenda Items Out of Order.
3. PUBLIC COMMENTS
A. Public Comments
4. PRESENTATIONS / RECOGNITIONS
A. Recognitions
5. REPORT OF THE SUPERINTENDENT'S STUDENT ADVISORY COUNCIL
A. Reports/Updates: Superintendent's Student Advisory Council
6. REPORT OF THE SUPERINTENDENT
A. Reports/Updates: Superintendent Arthur Culver
7. DISTRICT BUILDING & GROUNDS REPORT
A. Report/Updates: Joseph Haskell, Director
8. DISTRICT FINANCE REPORT
A. Report: Delfaye Jason, Chief School Business Official
9. ISBE REPORT
A. Report/Update: Michael Gum, ISBE Division Administrator
10. EXECUTIVE SESSION
A. Motion to Enter to Executive Session. A closed session in accordance with the Illinois Open Meeting Act (5 ILCS 120/2(c)) will be necessary to consider one or more of the following subjects: 120/2(c)(1) Employee appointments, employments, compensation, discipline, performance, dismissals, and complaints; 120/2(c)(2) Collective Negotiating Matters; 120/2(c)(5) Property Acquisition/Lease/Purchase; 120/2(c)(8) Security Procedures; 120/2(c)(11) Litigation; 120/2(c)(21) Closed Meeting Minutes Discussion/Review
11. OPEN SESSION
A. Motion to Reconvene in Open Session.
12. INFORMATIONAL REPORTS
A. Buildings and Grounds Committee Report
B. Joint Curriculum & Policy Committee Report
C. Finance Committee Report
13. APPROVAL OF MINUTES
A. Regular Meeting of March 20, 2023
14. CONSIDERATION OF APPROVAL OF ITEMS ON THE CONSENT AGENDA
A. Items Listed on Consent Agenda
15. APPROVAL OF CONSENT AGENDA ITEMS (April Board of Education Meeting)
A. Finance Items: Part B - H - Treasurer's Report, Part B - Board Bills $3,139,086.80, Payroll $6,729,378.12, Credit Card $52,881.64, Payroll Wire Transfers $1,137,102.90, A/P EFT's $1,199.10, W/C Claims $31,238.71, Part C Miscellaneous Cash Receipts $$1,594,265.84, Part D Athletics $7,275, Part E Monies Returned and Miscellaneous Payments $0, Part F Open A/P $0, and Part H Overtime $31,238.71, for Month of March
B. Payment of Invoices for Legal Services from Becker, Hoerner & Ysursa, P.C. for the Month of March in the Amount of $10,132.50
C. Acceptance of a donation from Crain Tree Farm of various new shade, fruit or ornamental trees, approximately 2-4 inch trunk diameter per tree. 45 trees in total for Officer Elementary School and East Saint Louis Senior High School. Estimated Value: $20,640
D. Acceptance of a donation from Community Development Sustainable Solutions (CDSS) for new or slightly used books with the theme of social justice, Black History or STEM to be donated to students in Pre-K-3rd grade. Estimated Value: $2,000
E. Approval of the 2023-2024 Proposed School Calendar
F. Approval of the Amended 2022-2023 Public School Calendar
G. Approval of Amended 2022-2023 Lincoln Middle School Calendar
H. Use of Premise Requests
I. Professional Development Requests and Addendums. Approximate Cost $1,856,462.68.
J. Approval of accepting a qualified bid for copy paper from Liberty Paper. Cost: $29,786.40
K. Approval of the proposal to remove the existing Elkay or equal (3) high-low water coolers and furnish (3) new oasis or equal high-low water coolers complete with bottle fillers and filters in each cooler set at Officer School. Cost: $16,015.00
L. Approval of the proposal from Lakeshore for a Complete Classroom Social Science Room at Wyvetter Younge School of Excellence. Cost: $25,020.02
M. Approval of a lease agreement with Quadient Leasing USA Inc for 63 months starting July 1, 2023, for the stamp machine at $227.36 per month. Cost: $14,323.68
N. Approval of the Illinois High School Association (IHSA) Membership for the 2023-2024 School Year
O. Approval to purchase 6 vision machines for various school locations for school nurses. (6 vision machines @ $4,042.99 each) Cost: $24,257
P. Field Trip Requests and Addendums. Approximate Cost $7,358.
16. APPROVAL OF ACTION AGENDA ITEMS (April Board of Education Meeting)
A. Approval of Personnel Report/Addendums and Contracts.
B. Approval of Curriculum Action Items 7.A List and Addendums. Approximate Cost: $3,209,679
C. Approval to Extend Contracts for JED Transportation (Over the Road Buses); New Systems (Janitorial Supplies); Illinois Central (Student Transportation); Pest Control (Bugmasters); Barcom (Fire & Security); Kone/Omnia Partners (Elevator Maintenance); Aspen Waste (Waste Pickup); Jethro Lawncare (Grass Cutting) and Office Essentials as of 3/23/23- Omnia Partners (Office Supplies) for the 2023-2024 school year.
D. Approval of the proposal from Tech Electronics for Audio System Enhancements at Wyvetter Younge School of Excellence. Cost: $56,685.00
E. Approval of the proposal from Broadway Ford for a 2024 F-650 Diesel Regular Cab Base (F6D) and 16' x 102"W x 97"T Morgan Box w/ Maxon GPT-3 Liftgate Cost: $112,522.00
F. Approval of the Association of Educational Purchasing Agencies (AEPA)#5047168 / Scope of Work from WTI to Provide General Contracting Services for Wyvetter Younge School of Excellence paving repair per the attached. Cost: $78,998.91
G. Approval to Set Public Hearing on June 20, 2023 at 5:45 p.m. Regarding the Adoption of the FY2023-2024 Amended Budget for East St. Louis School District 189.
H. Approval to Set Public Hearing on June 20, 2023 at 5:45 p.m. regarding the Adoption of the FY2023-2024 Budget for East St. Louis School District 189, the East St. Louis Area Joint Agreement, and the East St. Louis Regional Cooperative for Vocational/Career & Technical Education.
I. Approval to purchase 1 Refrigerated truck and 1 Box truck for the Food Service Department. Cost: $229,790
J. Approval of a qualified bid from Shay Roofing to repair/replace roof at Mason Clark as specified in RFB9259 . Cost: $824,592.00 Funding Source: District FY24
K. Approval of a qualified bid from Shay Roofing to repair/replace roof at Katie Wright as specified in RFB9259. Cost: $314,376.00 Funding Source: District FY24
L. Approval to purchase two 14 passenger activity buses for Unified/Flyers Special Olympics events ($93,900 per bus). Cost: $187,800 Funding Source: District
M. Approval to Authorize the District Superintendent to Approve Change Order(s) on the East St. Louis Senior High School Locker Room Project for Unforeseen Revisions, not the Fault of the Contractor for materials and work, in an amount not to exceed 10% of the price/sum of the Construction Contract with Morrissey Construction Company, Consistent with Section 10-20.21 of the Illinois School Code (105 ILCS 5/10-20.21)
N. Approval of Change Order # 9 to PO#230427 for Overhead domestic water piping to Laundry 110 will be raised above new ceiling & unit heaters removed from the Trainer's Room and 2nd Floor Coaches Office. Ceiling at Storage Room 206 will be repaired. Remaining drywall / plaster ceilings & Gym mezzanine storage room wall will be painted. Cost: $49,565.73
O. Approval of Change Order #6 to PO#230414 to change shower partitions from steel to phenolic material. Wood lockers have had a price increase and quantity has increased. Allowance is being increased to sufficiently cover the purchase, delivery and installation. Metal lockers have had a price increase and have been upgraded from 12" wide to 15" wide lockers. Allowance needs to be increased to sufficiently cover the purchase, delivery and installation. Cost: $133,178.97
P. Approval of Memorandum of Understanding (MOU) with East St. Louis Federation of Teachers, Local 1220 for District Summer Preparation & Enrichment Program through June 30, 2023
17. OLD BUSINESS
A. Old Business.
18. NEW BUSINESS
A. New Business.
19. ANNOUNCEMENTS
A. Meeting Dates: May 22, 2023, June 26 2023
20. ADJOURNMENT
A. Motion to adjourn the meeting.
https://go.boarddocs.com/il/est189/Board.nsf/Public# 4/4
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