Kaskaskia Community College District #501 Board of Trustees met March 20.
Here are the minutes provided by the board:
ROLL CALL/ATTENDANCE
Chair, Bill Hawley convened a regular meeting of the Board of Trustees (Board) on Monday, March 20, 2023 at 6:30 p.m. in the Nursing Building on the Kaskaskia College (College) main campus. Trustees present at the meeting in person were Jim Beasley, Bill Hawley, Bryan Holthaus, Linda Stover, Laura Wedekemper and Student Trustee Alyssa Lurkins. Trustees Jeff Brown and Louis Kalert were absent.
Dennis Weedman, Legal Counsel from Robbins Schwartz attended the meeting in person.
College staff members attending in person were George Evans, Alan Boerngen, Shawn Connelly, Joy Fitts, Steven Foutch, Lyle Gross, Judy Hemker, Travis Henson, Megan Holtmann, Myka Hugo, George Kriss, Julie Obermark, Abbie Potter, Karol Potter, Shawn Richards, Craig Roper, Amy Troutt and Cory Wellen.
No media were present.
PLEDGE OF ALLEGIANCE
Chairman Hawley led in the Pledge of Allegiance.
RECOGNITION
President Evans welcomed new employees Lisa Wagner – Administrative Assistant, Centralia Correctional Center; Sarah Foley – Assistant Professor of Sociology (virtually); and Denise VanFleet – Assistant Professor of Health Information Technology (virtually).
President Evans also welcomed Laura Wheeler of FGM Architects who participated virtually.
The following individuals attended the meeting to represent the new Kaskaskia College Industrial and Construction Trades Club: Cory Wellen - Assistant Professor of Welding; Eric Howard - Industrial Trades and Manufacturing Coordinator; and students Brett Buehne, Lili Crain, Zack Dagley, Justin Kruse, Mark Lawson, Daniel McConnaughhay, Noah Morris, and Noah Sasse.
PUBLIC COMMENT
None
REVISION TO AGENDA
Motion by Laura Wedekemper to amend the agenda by moving Agenda Item IX.B. under New Business into the first position as Agenda Item IX.A and moving Agenda Item IX.A. into the second position as Agenda Item IX.B.
Roll call:
Jim Beasley Not Present Linda Stover yes
Bill Hawley yes Laura Wedekemper yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved.
CONSENT AGENDA
Items on the Consent Agenda included:
February 27, 2023 Special Board Meeting Minutes
Ratification and approval of disbursements and payrolls for February, 2023 which includes travel reimbursements for Board members and College employees if any requested reimbursement exceeds maximum allowable costs, Treasurer Report, Budget Report, Personnel Report, Foundation Report, Kaskaskia College Sports Association Report, and Kaskaskia College Friends of Fine Arts Report. Administrative Reports include Executive Services Report, Administrative Services Report, Instructional Services Report, and Student Services Report.
Motion by Linda Stover to accept the consent agenda items as presented.
Roll call:
Jim Beasley Not Present Linda Stover yes
Bill Hawley yes Laura Wedekemper yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved.
OLD UNFINISHED BUSINESS
None
NEW BUSINESS
INDUSTRIAL AND CONSTRUCTION TRADES CLUB PRESENTATION AND REQUEST FOR APPROVAL
Motion by Bryan Holthaus to approve the formation of the Industrial and Construction Trades Club.
The Industrial and Construction Trades (ICT) Club will combine all of the different programs at the Crisp Technology Center. Upon the request from a student group and support of a faculty sponsor, Eric Howard, the ICT Club looks to introduce members to an industrial work setting and show what it takes to complete tasks and assignments as a team in the skilled trades setting. The club will introduce leadership skills, decision-making skills and soft skills related to the trades. The club is designed to help mold future trade leaders, bosses, or supervisors.
Roll call:
Jim Beasley Not Present Linda Stover yes
Bill Hawley yes Laura Wedekemper yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved.
CLOSED SESSION
Motion by Bryan Holthaus to enter into Closed Session in accordance with the Illinois Open Meetings Act, and pursuant to Section 2(c) of the Act, the specific reason for conducting an executive session meeting is as follows:
The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity; 5 ILCS 120/2(c)(1);
Roll call:
Jim Beasley yes Linda Stover yes
Bill Hawley yes Laura Wedekemper yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved and the meeting entered into closed session at 6:42 p.m. Motion by Mr. Beasley to end closed session and resume open session.
Roll call:
Jim Beasley yes Linda Stover yes
Bill Hawley yes Laura Wedekemper yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved and the closed session ended and open session resumed at 7:13 p.m.
RESOLUTION 23-14
RESOLUTION TO APPROVE THE PURCHASE OF THE HELIOCAMPUS ACCREDITATION & PLANNING AND OUTCOMES ASSESSMENT SYSTEM (60% TITLE III FUNDING, 40% INSTITUTIONAL FUNDING)
Motion by Bryan Holthaus to adopt Resolution 23-14 approving the purchase of the HelioCampus Accreditation & Planning and Outcomes Assessment System from HelioCampus, of Bethesda, MD, in the amount of $198,728.00.
Roll call:
Jim Beasley yes Linda Stover yes
Bill Hawley yes Laura Wedekemper yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved.
RESOLUTION 23-15
RESOLUTION TO APPROVE FIRM TO PROVIDE COMPENSATION ANALYSIS SERVICES
Motion by Bryan Holthaus to adopt Resolution 23-15 authorizing the College President to enter into an agreement with a firm to provide a staff compensation analysis and related services for an initial period of no longer than one year at a fee up to $50,000.
Roll call:
Jim Beasley yes Linda Stover yes
Bill Hawley yes Laura Wedekemper yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved.
RESOLUTION 23-16
RESOLUTION TO APPROVE THE PURCHASE OF FURNITURE FOR THE HB & L BUILDING RENOVATION PROJECT (BOND FUNDING)
Motion by Bryan Holthaus to adopt Resolution 23-16 awarding the HB & L Building Renovation Project Furniture Package as follows:
• Award the revised base bid in the amount of $325,844.11 and recommended alternate bid #1 in the amount of $25,437.22 to Louer Facility Planning, Inc. of Collinsville, IL for a total amount of $351,281.33.
• Award the bid for alternate student meeting room tables, workstations, and specified power islands in the amount of $71,909.73 to CI Select of St. Charles, MO.
• The total amount of the bids to be awarded is $423,191.06.
The procurement of furniture for this project was part of the overall project budget.
Roll call:
Jim Beasley yes Linda Stover yes
Bill Hawley yes Laura Wedekemper yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved.
RESOLUTION 23-17
RESOLUTION TO AWARD CONTRACTOR FOR SANITARY SEWER LINE REPLACEMENT PROJECT (PENDING DCEO FUNDING)
Motion by Jim Beasley to adopt Resolution 23-17 awarding the bid for the Sanitary Sewer Line Replacement Project to Industrial Mechanical Contractors of Centralia, IL in the amount of $143,000 with the notice to proceed provided to the contractor following receipt of an executed grant agreement from the Illinois Department of Commerce and Economic Opportunity.
Roll call:
Jim Beasley yes Linda Stover yes
Bill Hawley yes Laura Wedekemper yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved.
RESOLUTION 23-18
RESOLUTION TO APPROVE PURCHASE OF HYDRAULIC CNC PRESS BRAKE (WEI GRANT FUNDING)
Motion by Bryan Holthaus to adopt Resolution 23-18 approving the purchase of the Hydraulic CNC Press Brake from JPW Industries, Inc. of LaVergne, TN in the amount of $88,679.
Roll call:
Jim Beasley yes Linda Stover yes
Bill Hawley yes Laura Wedekemper yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved.
RESOLUTION 23-19
RESOLUTION TO AUTHORIZE THE PURCHASE OF A USED HALF-TON PICKUP TRUCK WITH PURCHASE RATIFIED AT A SUBSEQUENT BOARD MEETING (3-YEAR CAPITAL PLAN FUNDING)
Motion by Linda Stover to adopt Resolution 23-19 authorizing the purchase of a used half-ton truck at a price not to exceed $40,000 with the purchase ratified at a subsequent Board meeting.
Roll call:
Jim Beasley yes Linda Stover yes
Bill Hawley yes Laura Wedekemper yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved.
RESOLUTION 23-20
RESOLUTION FOR DISPOSITION OF COLLEGE PROPERTY
Motion by Jim Beasley to adopt Resolution 23-20 declaring the equipment listed as “no longer needed for College purposes” and that the College Administration dispose of such equipment in accordance with College Policy #2.6001.
Roll call:
Jim Beasley yes Linda Stover yes
Bill Hawley yes Laura Wedekemper yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved.
APPROVAL OF MEMORANDUM OF AGREEMENT WAGE ADJUSTMENT FOR THE CARPENTER’S DISTRICT COUNCIL OF GREATER ST. LOUIS
Motion by Bryan Holthaus to approve the Memorandum of Agreement related to the wage adjustment for the Carpenter’s District Council of Greater St. Louis.
Roll call:
Jim Beasley yes Linda Stover yes
Bill Hawley yes Laura Wedekemper yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved.
Approved 04/24/23
APPROVAL OF MEMORANDUM OF AGREEMENT WAGE ADJUSTMENT FOR KASKASKIA COLLEGE TECHNICAL OFFICE PERSONNEL
Motion by Bryan Holthaus to approve the Memorandum of Agreement related to the wage adjustment for the Kaskaskia College Technical Officer Personnel.
Roll call:
Jim Beasley yes Linda Stover yes
Bill Hawley yes Laura Wedekemper yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved.
APPROVAL OF RESTRUCTURE OF REGIONAL SUPPORT SPECIALIST POSITION FROM 30-HOUR POSITION TO 40-HOUR POSITION (REPLACEMENT POSITION) Motion by Bryan Holthaus to approve the restructure of the Regional Support Specialist position from a 30-Hour Position to a 40-Hour Position.
Roll call:
Jim Beasley yes Linda Stover yes
Bill Hawley yes Laura Wedekemper yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved.
APPROVAL OF RESTRUCTURE OF PART-TIME CHILD CARE TEACHER POSITION FROM 30-HOUR POSITION TO 40-HOUR POSITION AS FULL-TIME INFANT ROOM TEACHER POSITION (REPLACEMENT POSITION)
Motion by Bryan Holthaus to approve the restructure of one Part-Time (30-Hour) Child Care Teacher position to the Full-Time (40-Hour) Infant Room Teacher position at the Children’s Learning Center.
Roll call:
Jim Beasley yes Linda Stover yes
Bill Hawley yes Laura Wedekemper yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved.
APPROVAL OF EMPLOYMENT OF FOOD SERVICE MANAGER
Motion by Bryan Holthaus to approve the employment of Michael Fuqua as the full-time Food Service Manager at an annual salary of $42,000 with a tentative start date of April 10, 2023.
Roll call:
Jim Beasley yes Linda Stover yes
Bill Hawley yes Laura Wedekemper yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved.
APPROVAL OF RESIGNATION OF RETENTION & ONLINE STUDENT SUCCESS COORDINATOR
Motion by Bryan Holthaus to accept the resignation of Kendall Kaskie as the Retention & Online Student Success Coordinator.
Roll call:
Jim Beasley yes Linda Stover yes
Bill Hawley yes Laura Wedekemper yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved.
SECOND AND FINAL READING – EMPLOYEE TUITION MANDATORY FEE WAIVER POLICY 4.3300
Motion by Bryan Holthaus to approve the final reading of the Employee Tuition Mandatory Fee Waiver Policy 4.3300.
Roll call:
Jim Beasley yes Linda Stover yes
Bill Hawley yes Laura Wedekemper yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved.
FUTURE AGENDA ITEMS
A. Approval of Employment of CTE Work-Based Learning Specialist
B. Presentation of the FY 2022 Audit
C. Bereavement Leave Policy 4.3051
D. Reappointment of Professional/Managerial and Executive/ Managerial Employees
E. Presentation of Organizational Chart, Job Descriptions, Restructuring
F. Approval of Employment of HVAC Instructor at CCC
G. Approval of Vendor to Provide Photo Copier Services
TRUSTEE AND PRESIDENT’S COMMENTS AND REPORTS
STUDENT TRUSTEE REPORT
Alyssa Lurkins addressed the Board of Trustees and audibly presented a written report submitted to the Board which summarized the following:
• Student Jazmyne Meyers was named the January FCA Leadership Athlete of the Month by Nature Trail and Rehab Center with FCA.
• In recognition of Career and Technical Education Month, KC welcomed students from six area high schools to learn about career opportunities in the skilled trades.
• On February 28, 2023, KC hosted the winter instrumental concert with the concert and jazz bands.
• President Evans hosted a Student Forum at the Harry L. Crisp Technology Center on March 1, 2023.
• President Evans and Kelsey Tate spoke at the Albers eighth grade night event on March 1, 2023.
Approved 04/24/23
• Four area high schools competed in the 2023 Illinois Drafting Educators Association, IDEA, Regional Drafting Competition hosted by KC Associate Professor of Architectural Design and Building Technology, Rob Jervis. This event was hosted on March 3, 2023.
• The Kaskaskia College Police Department hosted a Rescue Training class on March 18, 2023 with help from student and community members.
• The KC Concert Band joined the Centralia 5th grade band, Jr. High Band, and Centralia High School Band for the Sound Spectacular on March 14, 2023.
• KC has several upcoming courses for Community and Continuing Education. Examples: Barn Quilts, Container Gardening, and Yoga.
• KC will be hosting Explore KC Day on March 24, 2023.
Chairman Hawley thanked Alyssa for her leadership as the Student Trustee this past year.
PRESIDENT’S COMMENTS
• President Evans also thanked Alyssa Lurkins for her leadership during the past year with all of the renovations and different issues she has been involved in and handled very well as the Student Trustee.
• The Higher Learning Commission (HLC) offsite visits to the Centralia Correctional Center and Trenton Education Center were both very successful. The reviewer expressed the sentiment “I am very impressed” multiple times throughout his visit. Congratulations to Alan and Janet and the rest of the team for a great HLC visit.
• A group of faculty and staff will be attending the HLC conference at the end of March.
• The Student Forum held at the Crisp Technology Center on March 1, 2023, was very well attended with 50+ students participating. The students were very complimentary overall toward the instructors and the education they are receiving. There were areas of opportunity identified such as more comfortable seating and working vending machines which issues are being addressed.
• College administration is currently working with Clinton County government on the possibility of signing a long-term lease agreement with Clinton County government to erect a tower on the main campus property. This tower would be used for law enforcement and first responders. The lease agreement would allow the college access to the tower to provide improved cellular services to our students.
• The Teachers and Coaches Entrepreneurship Program (TCEP) is scheduled for April 6, 2023. The 2023 Annual Awards banquet is scheduled for April 26, 2023. It is good to get back to the normalcy of hosting awards banquets after the COVID-19 pandemic.
ADJOURNMENT
Motion by Jim Beasley to adjourn. All members voted yes by voice vote. The meeting adjourned at 7:30 p.m.
https://www.kaskaskia.edu/media/web-assets/documents/board-minutes-amp-agendas/march/03-20-23-Approved-Minutes-w-Resolutions-for-Posting.pdf
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