Kaskaskia Community College District #501 Board of Trustees met Feb. 27.
Here are the minutes provided by the board:
ROLL CALL/ATTENDANCE
Chair, Bill Hawley convened a regular meeting of the Board of Trustees (Board) on Monday, February 27, 2023 at 6:30 p.m. in the Nursing Building on the Kaskaskia College (College) main campus. Trustees present at the meeting in person were Jim Beasley, Bill Hawley, Bryan Holthaus, Louis Kalert, Linda Stover and Student Trustee Alyssa Lurkins. Trustees Jeff Brown and Laura Wedekemper were absent.
Dennis Weedman, Legal Counsel from Robbins Schwartz attended the meeting in person.
College staff members attending in person were George Evans, Alan Boerngen, Shawn Connelly, Levi Cross, Joy Fitts, Steven Foutch, Sara Hanks, Judy Hemker, Christopher Holthaus, Travis Henson, George Kriss, Quinton McGuire, Julie Obermark, Abbie Potter, Karol Potter, Craig Roper, Amy Troutt, Shanon Wagner, and Kevin Wheeler.
No media were present.
PLEDGE OF ALLEGIANCE
President Evans led the Pledge of Allegiance.
RECOGNITION
President Evans welcomed Stephanie Altizer and Alexandria (Alex) Hyer from Sexual Assault and Family Emergencies (SAFE); Chris Robards of Poettker Construction; and new employees Sara Hanks – Controller; Levi Cross - Assistant Controller; Christopher Holthaus - Buildings & Grounds Technician; and Quinton McGuire - Buildings & Grounds Technician.
President Evans also welcomed the following individuals who were representing the Standing Ovation Society: Brandi Wilkins - Professor of Speech Communication and Speech, Department Coordinator; Steven Foutch - Director of Student Retention & Support Services; and students Kara Guetersloh – President, Zach Kasten – Member, and Eric Wisely- Member.
President Evans invited Alexandria Hyer and Stephanie Altizer from SAFE to address the Board of Trustees regarding their organization. This organization is a non-profit crisis center and provides 24-hour emergency support and counseling for sexual assault victims and their families throughout the Kaskaskia College district. A new Memorandum of Understanding was signed by President Evans and Stephanie Altizer during the meeting. SAFE services are available to all KC students and staff.
PUBLIC COMMENT
None
REVISION TO AGENDA
Motion by Jim Beasley to amend the agenda to add the discussion of changing the date of the March Board of Trustees meeting.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved.
Due to several Trustees attending the Higher Learning Commission Conference and the absence of a Trustee for vacation on March 27, 2023, the Board agreed to move the March 27, 2023 meeting to March 20, 2023. The Chairman will advise administration of this decision.
CONSENT AGENDA
Items on the Consent Agenda included:
January 19, 2023 Special Board Meeting Minutes
January 23, 2023 Board Regular Meeting Minutes
February 13, 2023 Special Board Meeting Minutes
Ratification and approval of disbursements and payrolls for January, 2023 which includes travel reimbursements for Board members and College employees if any requested reimbursement exceeds maximum allowable costs, Treasurer Report, Budget Report, Personnel Report, Foundation Report, Kaskaskia College Sports Association Report, and Kaskaskia College Friends of Fine Arts Report. Administrative Reports include Executive Services Report, Administrative Services Report, Instructional Services Report, and Student Services Report.
Motion by Jim Beasley to accept the consent agenda items as presented.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved.
OLD UNFINISHED BUSINESS
None
NEW BUSINESS
CLOSED SESSION
Motion by Jim Beasley to enter into Closed Session in accordance with the Illinois Open Meetings Act, and pursuant to Section 2(c) of the Act, the specific reason for conducting an executive session meeting is as follows:
The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity; 5 ILCS 120/2(c)(1);
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved and the meeting entered into closed session at 6:41 p.m.
Motion by Bryan Holthaus to end closed session and resume open session.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved and the closed session ended and open session resumed at 7:21 p.m.
APPROVAL OF REVISIONS TO COURSE LAB FEES FOR 2023-2024
Motion by Mr. Holthaus to approve revisions to course lab fees as presented.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved.
RESOLUTION 23-07
RESOLUTION ESTABLISHING TUITION AND FEE RATES FOR ACADEMIC YEAR 2023-2024 (FY 2024)
Motion by Bryan Holthaus to approve the Kaskaskia College’s tuition and fees rates be adjusted by $8 for fiscal year 2023-2024 (beginning Summer 2023) and are as follows:
1. On-line additional fee of $10/credit hour for online courses will be eliminated.
2. In-District Tuition will be maintained at $136.00/credit hour and Mandatory Fees will increase from $16 to $24.00/credit hour, for a total In-District credit hour rate of $160.00.
3. Out-of-District (In-State) Tuition will be maintained at $235.00/credit hour and Mandatory Fees will increase from $16 to $24.00/credit hour, for a total Out-of-District credit hour rate of $259.00.
4. Out-of-State and International Tuition will be maintained at $395.00/credit hour and Mandatory Fees will increase from $16 to $24.00/credit hour, for total Out-of-State and International credit hour rate of $419.00.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved.
RESOLUTION 23-08
RESOLUTION TO AUTHORIZE THE PURCHASE OF A USED/RECONDITIONED ELECTRIC STAND-UP FORKLIFT TRUCK WITH PURCHASE RATIFIED AT A SUBSEQUENT BOARD MEETING (WEI GRANT FUNDING)
Motion by Bryan Holthaus to authorize the purchase of a used/reconditioned electric stand-up forklift truck at a price not to exceed $50,000 with the purchase ratified at a subsequent Board meeting.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved.
RESOLUTION 23-09
RESOLUTION TO APPROVE THE PURCHASE OF A HYBRID ELECTRIC VEHICLE TRAINER (WEI GRANT FUNDING)
Motion by Jim Beasley to approve the purchase of the hybrid electric vehicle trainer from Lucas-Nuelle, Inc. of Williamsburg, VA in the amount of $52,570.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved.
RESOLUTION 23-10
RESOLUTION TO AUTHORIZE THE BIDDING PROCESS AND AWARDING OF CONTRACTOR FOR REPLACEMENT OF FLOORING IN LIFELONG LEARNING CENTER WITH RATIFICATION OF AWARD AT A SUBSEQUENT MEETING OF THE BOARD OF TRUSTEES (INSURANCE CLAIM REIMBURSEMENT AND INSTITUTIONAL FUNDING)
Motion by Louis Kalert to authorize the administration to proceed with the bidding and awarding of a contractor to replace the flooring in the Lifelong Learning Center at a cost not to exceed $110,000 with ratification of the award at a subsequent meeting of the Board of Trustees.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved.
RESOLUTION 23-11
RESOLUTION TO AWARD THE BID FOR THE AD, ST, ANNEX, FA AND HPC ASBESTOS ABATEMENT PROJECT (2023 AND 2024 RENOVATIONS)
Motion by Bryan Holthaus to award the base bid for the AD, ST, Annex, FA and HPC Asbestos Abatement Project to Great Western Abatement of Jerseyville, IL in the amount of $389,826.00.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved.
RESOLUTION 23-12
RESOLUTION TO AWARD BID FOR ST-ANNEX INTERIOR RENOVATIONS PROJECT (BOND, HEERF, PHS FUNDS)
Motion by Bryan Holthaus to award the base bids and alternates for Bid Packages 1-6 as listed directly below in the total amount of $1,396,372.25.
| Bid Package No. | Contractor | Total Bid |
| 1 | Litteken Construction of Breese, IL | $752,900.00 |
| 2 | Hoelscher Interiors of Aviston, IL | $210,000.00 |
| 3 | Richardet Floor Covering of Perryville, MO | $204,900.00 |
| 4 | Boyer Fire Protection of Carterville, IL | $36,790.00 |
| 5 | Industrial Mechanical Contractors of Centralia, IL | $52,300.00 |
| 6 | Brian West Electric of Centralia, IL | $139,482.25 |
| Total of Recommended Low Base and Alternate Bid Combinations | $1,396,372.25 |
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved.
RESOLUTION 23-13
RESOLUTION FOR DISPOSITION OF COLLEGE PROPERTY
Motion by Jim Beasley to declare the equipment listed as “no longer needed for College purposes” and that the College Administration dispose of such equipment in accordance with College Policy #2.6001.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved.
APPROVAL OF NEW STUDENT CLUB CHARTER – STANDING OVATION SOCIETY
Motion by Bryan Holthaus to approve the charter and formation of the Standing Ovation Society.
Brandi Wilkins, Club Sponsor along with Steven Foutch and club representatives present addressed the Board regarding the new speech club that has been chartered to assist students and community members with public speaking.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved.
APPROVAL OF WORD SPECIALIST MICROCERTIFICATE AND EXCEL SPECIALIST MICROCERTIFICATE
Motion by Bryan Holthaus to approve the Word Specialist Microcertificate and Excel Specialist Microcertificate as a reasonable and moderate extension of our current Office Assistant Degree effective Fall 2023 Semester.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved.
APPROVAL OF HYBRID & ELECTRIC VEHICLE TECHNOLOGY CERTIFICATE
Motion by Bryan Holthaus to approve the Hybrid & Electric Vehicle Technology Certificate as a reasonable and moderate extension of our current Automotive Technology Degree effective Fall 2023 Semester.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved.
APPROVAL OF EARLY CHILDHOOD SMALL BUSINESS CERTIFICATE
Motion by Bryan Holthaus to approve the Early Childhood Small Business Certificate as a reasonable and moderate extension of our current Early Childhood Education AAS Degree effective Fall 2023 Semester.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved.
APPROVAL OF ADVANCED HEATING VENTILATION AND AC CERTIFICATE
Motion by Bryan Holthaus to approve the Advanced Heating, Ventilation, and Air Conditioning Certificate as a reasonable and moderate extension of our current Heating, Ventilation, and Air Conditioning AAS Degree effective Fall 2023 Semester.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alyssa Lurkins not present
Motion was approved.
APPROVAL OF MANUFACTURING TECHNOLOGY CERTIFICATE
Motion by Louis Kalert to approve the Manufacturing Technology Certificate as a reasonable and moderate extension of our current Industrial Technology AAS Degree effective Fall 2023 Semester.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved.
APPROVAL OF RESTRUCTURE OF ONLINE STUDENT SUPPORT SPECIALIST TO DIRECTOR OF LEARNING INNOVATION AND DESIGN POSITION (RESTRUCTURE OF EXISTING POSITION)
Motion by Bryan Holthaus to approve the restructure of the Online Support Specialist to the Director of Learning & Innovation with a salary range of $60,000 - $70,000.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved.
APPROVAL OF RESTRUCTURE OF IT AND BUSINESS ANALYST JOB DESCRIPTION ALTERATION
Motion by Jim Beasley to approve the restructure of the Information Technology department and alter the job description from Business Analyst to Director of Information Technology.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved.
APPROVAL OF EMPLOYMENT OF EXECUTIVE DIRECTOR OF DEVELOPMENT
Motion by Bryan Holthaus to approve the hire of Mike Christensen, Executive Director of Development, with a hire date to be determined, at an annual salary of $70,000 with eligibility for fringe benefits. If necessary for negotiation, approve the reimbursement of eligible moving expenses in accordance with IRS guidelines up to $5,000. Tentative start date is March 6, 2023.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved.
APPROVAL OF EMPLOYMENT OF MANUFACTURING AND WORK-BASED LEARNING COORDINATOR (IMEC 75% GRANT FUNDING; 25% INSTITUTIONAL FUNDING)
Motion by Bryan Holthaus to approve the hire of Carli Sanders as the Manufacturing & Work Based Learning Coordinator at a salary of $57,500 with eligibility for fringe benefits, effective upon completion of background check, and contingent upon board approval with a tentative start date of March 13, 2023.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved.
APPROVAL OF EMPLOYMENT OF ASSISTANT PROFESSOR OF HEALTH INFORMATION TECHNOLOGY
Motion by Bryan Holthaus to approve the hire Denise VanFleet as Assistant Professor I Program Coordinator of Health Information Technology at a base salary of $80,076 based on prior industry and college teaching experience placing her at MS+24 with a start date of March 1, 2023.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved.
APPROVAL OF EMPLOYMENT OF CNA PROGRAM COORDINATOR
Motion by Bryan Holthaus to approve the hire of Mandy Wollin for the Nurse Assistant Program Coordinator position at an annual salary of $53,000 with eligibility for fringe benefits.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved.
APPROVAL OF RETIREMENT OF DIRECTOR OF MARKETING
Motion by Bryan Holthaus with regrets to accept the retirement of Travis Henson as Director of Marketing effective June 30, 2023.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved.
APPROVAL OF RESIGNATION OF DIRECTOR OF INSTITUTIONAL EFFECTIVENESS
Motion by Bryan Holthaus to accept the resignation of Lauren Myers as the Director of Institutional Effectiveness effective February 23, 2023.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved.
APPROVAL OF RESIGNATION OF COMMERCIAL COOKING INSTRUCTOR CENTRALIA CORRECTIONAL CENTER
Motion by Bryan Holthaus to accept the resignation of Kristin Williams as the Centralia Correctional Center Commercial Cooking Instructor effective February 28, 2023.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved.
APPROVAL OF KASKASKIA COLLEGE MISSION STATEMENT, VISION STATEMENT AND CORE VALUES
Motion by Louis Kalert to approve the Mission Statement, Vision Statement, and Core Values as presented to become a part of the Strategic Plan effective July 1, 2023.
Mission Statement:
“Kaskaskia College is committed to life-long student learning and to providing quality comprehensive education.”
Vision Statement:
“Kaskaskia College aspires to be recognized as a community-integrated leader dedicated to providing the highest levels of academic programming and workforce development, and known as an institution with students, faculty, and staff who value and treat all individuals equitably, and foster a sense of belonging for all partners.”
Core Values and Corresponding Descriptions:
Learning
Providing quality, student-focused instructional programming in a supportive environment as part of the lifelong learning process.
Respect
Having genuine regard for others and showing consideration for the diversity of others to foster an environment of teamwork and excellence.
Excellence
Maintaining high standards in all endeavors with a commitment to continuous improvement and innovation.
Access
Providing programs and services that are affordable, convenient, flexible in delivery modes and locations, and available to all.
Diversity
Practicing actions that are welcoming, inclusive, equitable, safe, and respectful.
Integrity
Being honest and truthful; maintaining fair and consistent communication; and being transparent and accountable to all internal and external stakeholders.
Community
Engaging, partnering, and collaborating with the community to serve the public good.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved.
APPROVAL OF KASKASKIA COLLEGE INSTITUTIONAL GOALS
Motion by Louis Kalert to approve the Institutional Goals as presented to become a part of the Strategic Plan for Kaskaskia College effective July 1, 2023.
Institutional Goal 1:
Align Teaching and Learning Opportunities with District Needs
We will establish Kaskaskia College as the college of first choice in our service area.
Institutional Goal 2:
Strengthen and Evolve Programs that Support Student Success
We will foster an environment where all students are valued and can access resources that support their educational goals.
Institutional Goal 3:
Cultivate a Workplace Culture of Growth & Diversity
We will promote an inclusive workplace where employees’ unique talents, skills, and perspectives are valued and leveraged.
Institutional Goal 4:
Foster Purposeful Community Engagement and Service
We will engage in partnerships for learning and service throughout the region to promote the public good.
Institutional Goal 5:
Ensure Operational Effectiveness
We will be a solution-focused institution that will maintain sufficient resources, structures, and processes to fulfill its mission and respond to future challenges and opportunities.
President Evans reminded those present that the entire institution and members of the community were invited to provide feedback in the establishment of the institutional goals for the new strategic plan.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved.
FIRST READING – EMPLOYEE TUITION MANDATORY FEE WAIVER POLICY 4.3300 The first reading of the Employee Tuition Mandatory Fee Waiver Policy 4.3300 was presented. The final reading and approval will be at the March 2023 meeting.
FUTURE AGENDA ITEMS
A. Approval of Employment of CTE Work-Based Learning Specialist
B. Presentation of the FY 2022 Audit
C. Assessment System
D. Bereavement Leave Policy 4.3051
E. Presentation of Core America Facilities and Custodial Assessment
F. Presentation of Organizational Chart, Job Descriptions, Restructuring
G. Approval of Employment of HVAC Instructor at CCC
H. Approval of Vendor to Provide Photo Copier Services
TRUSTEE AND PRESIDENT’S COMMENTS AND REPORTS
STUDENT TRUSTEE REPORT
Alyssa Lurkins addressed the Board of Trustees and audibly presented a written report submitted to the Board which summarized the following:
• As her overall project for the Gigi Campbell Award, Alyssa focused her efforts on revamping the student congress. Alyssa created a manual for future presidents of Student Congress to refer to which includes a welcome, member and officer lists, activities list, responsibilities list, a sample survey and survey results page, and a sample certificate that can be presented to members for participation.
• The ICCTA Student Advisory Committee Meeting provided Alyssa with information regarding the efforts of other state-wide student trustees. Alyssa has developed a method to transition future new student trustees. The opportunity to share the Student Trustee’s monthly Board report online with all students has been discussed as a way to communicate student needs and student accomplishments.
• On January 21, 2023, KC Music Department students watched a performance of Les Miserables at the Fox.
• The KC Library is hosting Blind Date with a Book for the month of February.
• The Centralia Correctional Center program with KC had 39 graduates.
• Workforce Equity Initiative (WEI) held a forklift training class on February 11, 2023 with 16 students. All students passed the certification test.
• KC hosted an author reading and book signing event with Shelia T. Cisco on February 13, 2023.
• The Nursing program hosted an open house on February 15, 2023.
• The Blue Angels Women's Basketball team won against Rend Lake. They are 15-9 overall and 7-3 in the Great Rivers Athletic Conference.
• The Blue Devils Men's Basketball team won against Rend Lake. They are 16-8 overall and in a third-place tie in the Great Rivers Athletic Conference.
• Four KC Police officers shaved their heads in support of a fellow Safety & Security employee who is battling breast cancer.
• The KC Automotive Technology program was treated to lunch by President Evans for winning one of the categories in the Annual College Christmas Tree Decorating Contest.
• The Kaskaskia College Concert Choir collaborated with SIUC and other choruses to perform Beethoven's 9th Symphony.
• President Evans will host a Student Forum on March 1, 2023 at the Harry L. Crisp Technology Center.
• In early March, the KC WEI program will offer Diversity, Equity, and Inclusion (DEI) training to local employers.
• High school students have started to sign to continue their academic and athletic careers at KC.
PRESIDENT’S COMMENTS
• President Evans thanked Alyssa Lurkins and Laura Wedekemper with their participation in the ICCTA Student Advisory Committee meeting held on campus.
• The President’s Office will be circulating potential dates for a Board retreat this summer to discuss the Strategic Plan, Projects, and Funding.
• The projects are moving along very nicely with the start of Phase II of the renovations in the Admissions area. A meeting is scheduled this week to develop a master project calendar for all projects for the next year that will be shared with staff.
ADJOURNMENT
Motion by Louis Kalert to adjourn. All members voted yes by voice vote. The meeting adjourned at 8:17 p.m.
https://www.kaskaskia.edu/media/web-assets/documents/board-minutes-amp-agendas/february/02-27-23-APPROVED-Minutes-For-Posting-with-Resolutions-Attached.pdf
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