Kaskaskia College Board of Trustees #501 Board of Trustees met Nov. 28.
Here are the minutes provided by the board:
ROLL CALL/ATTENDANCE
Chair, Bill Hawley convened a regular meeting of the Board of Trustees (Board) at 6:30 p.m. in the Lifelong Learning Center on the Kaskaskia College (College) main campus. Trustees present at the meeting in person were Bill Hawley, Bryan Holthaus, Louis Kalert, and Laura Wedekemper. Trustees Jim Beasley and Jeff Brown participated remotely. Trustee Linda Stover was absent. Student Trustee Alyssa Lurkins was absent.
Dennis Weedman, Legal Counsel from Robbins Schwartz attended the meeting remotely.
College staff members attending in person were President George Evans, Shawn Connelly, Cary Day, Chuck DeBernardi, George Kriss, Judy Hemker, Megan Holtmann, Traci Masau, Kevin McCarty, Julie Obermark, Abbie Potter, Karol Potter, Shawn Richards, Craig Roper, Amy Troutt, and Tim White.
No media were present.
PLEDGE OF ALLEGIANCE
President Evans led the Pledge of Allegiance.
RECOGNITION
President Evans recognized new employees Sara Koopman - KC Pathway to Healthcare Careers Grant Coordinator and Allied Health Office Assistant; Katy Knolhoff - Nursing Success Coach; Margo Wagner, Early Child Consortium Grant Director; and Shawn Connelly – Director of Campus Operations.
In addition, President Evans recognized guests Jon Carroll – Poettker Construction; Jarrod Joggerst – FGM Architects; and Matt Williams - FGM Architects.
PUBLIC COMMENT
None
CONSENT AGENDA
Items on the Consent Agenda included:
1. October 24, 2022 Regular Meeting Minutes
Ratification and approval of disbursements and payrolls for October, 2022 which includes travel reimbursements for Board members and College employees if any requested reimbursement exceeds maximum allowable costs, Treasurer Report, Budget Report, Personnel Report, Foundation Report, Kaskaskia College Sports Association Report, and Kaskaskia College Friends of Fine Arts Report. Administrative Reports include Executive Services Report, Administrative Services Report, Instructional Services Report, and Student Services Report.
Motion by Bryan Holthaus to accept the consent agenda items as presented.
Roll call:
Jim Beasley yes Louis Kalert yes
Jeff Brown yes Laura Wedekemper yes
Bill Hawley yes Bryan Holthaus yes
Motion was approved.
OLD UNFINISHED BUSINESS
None
NEW BUSINESS
CLOSED SESSION
APPROVAL OF SETTLEMENT AGREEMENT WITH USDI
Motion by Bryan Holthaus to approve the settlement agreement with USDI.
Roll call:
Jim Beasley yes Louis Kalert yes
Jeff Brown yes Laura Wedekemper yes
Bill Hawley yes Bryan Holthaus yes
Motion was approved.
RESOLUTION 22-59
RESOLUTION FOR APPROVAL OF COMMERCIAL PROPERTY, LIABILITY AND WORKERS’ COMPENSATION INSURANCE COVERAGES
Motion by Bryan Holthaus to adopt Resolution 22-59 approving the College insurance coverage for the year December 1, 2022 through December 1, 2023 as follows:
1. Property and General Liability including Liquor and Medical Professional Liability as well as Earthquake and Flood Property Damage, Equipment Breakdown, Mobile Equipment, Crime, Inland Marine, Auto Liability and Physical Damage, Educators Legal Liability, Law Enforcement Liability, Violent Event Response, Cyber Liability, and Excess Liability coverages through Illinois Counties Risk Management Trust (ICRMT) at an annual premium of $239,934; and
2. Workers’ Compensation coverage through ICRMT at an annual premium of $104,989; and
3. Excess earthquake coverage of $20 million through Insurance Company of the West at an annual premium of $72,610.
Roll call:
Jim Beasley yes Louis Kalert yes
Jeff Brown yes Laura Wedekemper yes
Bill Hawley yes Bryan Holthaus yes
Motion was approved.
RESOLUTION 22-60
RESOLUTION AMENDING AND RESTATING KASKASKIA COLLEGE 403(B) PLAN Motion by Louis Kalert to adopt Resolution 22-60
1. Approving and adopting the amended and restated 403(b) Plan, attached to the Resolution, and this plan shall supersede any and all prior versions of the plan, and is effective as of January 1, 2022; and
2. Directing and authorizing College administration to perform all administrative tasks and execute all documentation necessary and appropriate for the ongoing administration of the Kaskaskia College 403(b) Plan.
Roll call:
Jim Beasley yes Louis Kalert yes
Jeff Brown yes Laura Wedekemper yes
Bill Hawley yes Bryan Holthaus yes
Motion was approved.
RESOLUTION 22-61
RESOLUTION TO APPROVE THE DESIGN OF THE VANDALIA ART GALLERY AND TO AUTHORIZE FGM ARCHITECTS TO PROCEED WITH PROFESSIONAL SERVICES FOR THE VANDALIA ART GALLERY PROJECT (DONOR FUNDED)
Motion by Laura Wedekemper to adopt Resolution 22-61 approving the design of the Vandalia Art Gallery and authorizing FGM Architects to proceed with professional services to include preparation of construction documents and the bidding process for the Vandalia Art Gallery Project.
Jerrod Joggerst of FGM Architects presented the design of the Vandalia Art Gallery.
Roll call:
Jim Beasley yes Louis Kalert yes
Jeff Brown yes Laura Wedekemper yes
Bill Hawley yes Bryan Holthaus yes
Motion was approved.
Approved 12/19/2022
PRESENTATION OF FINALIZED AUTO TECH/IT RENOVATIONS
Jerrod Joggerst and Matt Williams of FGM Architects and Jon Carroll of Poettker Construction presented the updated drawings of the Auto Tech/IT Renovations. Chuck DeBernardi, Assistant Professor of Automotive Technology addressed the Board regarding his program. No formal action was required for this update.
RESOLUTION 22-62
RESOLUTION TO APPROVE PURCHASE OF STORAGE AND VIRTUALIZATION EQUIPMENT (FEDERAL STIMULUS FUNDING)
Motion by Bryan Holthaus to adopt Resolution No. 22-62 approving the purchase of storage and virtualization equipment from SecureData of O’Fallon, IL in the amount of $131,343.00.
Roll call:
Jim Beasley yes Louis Kalert yes
Jeff Brown yes Laura Wedekemper yes
Bill Hawley yes Bryan Holthaus yes
Motion was approved.
APPROVAL OF NEW DEGREE – ASSOCIATE IN FINE ARTS – THEATRE Motion by Laura Wedekemper to approve the Associates of Fine Arts (AFA) in Theatre degree as outlined in the Recommendation Memo.
Kevin McCarty, Assistant Professor of Speech/Theatre and Kellie Henegar, Dean of Arts and Sciences addressed the Board regarding the new degree option.
Roll call:
Jim Beasley yes Louis Kalert yes
Jeff Brown yes Laura Wedekemper yes
Bill Hawley yes Bryan Holthaus yes
Motion was approved.
RESOLUTION 22-63
RESOLUTION TO APPROVE THE DISPOSAL OF SURPLUS EQUIPMENT Motion by Bryan Holthaus to adopt Resolution 22-63 declaring the equipment listed as “no longer needed for College purposes” and that the College Administration dispose of such equipment in accordance with College Policy #2.6001.
Roll call:
Jim Beasley yes Louis Kalert yes
Jeff Brown yes Laura Wedekemper yes
Bill Hawley yes Bryan Holthaus yes
Motion was approved.
APPROVAL OF RESIGNATION OF EXECUTIVE DIRECTOR OF DEVELOPMENT Motion by Bryan Holthaus to accept the resignation of Holly Sallee as the Executive Director of Development effective November 11, 2022.
Roll call:
Jim Beasley yes Louis Kalert yes
Jeff Brown yes Laura Wedekemper yes
Bill Hawley yes Bryan Holthaus yes
Motion was approved.
APPROVAL OF EMPLOYMENT OF ADULT EDUCATION & LITERACY BUDGET ANALYST
Motion by Loui Kalert to approve the employment of Jessica Foster as the Adult Education & Literacy Department Data/Budget Analyst at an annual salary of $37,500 with eligibility for fringe benefits effective December 1, 2022.
Roll call:
Jim Beasley yes Louis Kalert yes
Jeff Brown yes Laura Wedekemper yes
Bill Hawley yes Bryan Holthaus yes
Motion was approved.
APPROVAL OF EMPLOYMENT OF ASSISTANT PROFESSOR OF SOCIOLOGY Motion by Louis Kalert to approve the hire of Ms. Sarah Foley as Assistant Professor of Sociology at a starting salary of $65,583, based on prior college teaching experience placing her at Level 13 with MA on the New Hire Initial Salary Placement, with a start date of January 4, 2023.
Roll call:
Jim Beasley yes Louis Kalert yes
Jeff Brown yes Laura Wedekemper yes
Bill Hawley yes Bryan Holthaus yes
Motion was approved.
APPROVAL OF EMPLOYMENT OF ASSISTANT PROFESSOR OF NURSING Motion by Bryan Holthaus to approve the hire of Shelby Guthrie for the Assistant Professor of Nursing position at a base salary of $62,947 (according to the Collective Bargaining Agreement salary MS, Level 11) and a start date of January 4, 2023.
Roll call:
Jim Beasley yes Louis Kalert yes
Jeff Brown yes Laura Wedekemper yes
Bill Hawley yes Bryan Holthaus yes
Motion was approved.
APPROVAL OF EMPLOYMENT OF CONTROLLER
Motion by Bryan Holthaus to approve the hire of Sara Hanks as full-time Controller with a hire date of January 9, 2023 (subject to change as explained in the Recommendation Memorandum), at an annual salary of $88,000 with eligibility for fringe benefits.
Judy Hemker advised Sara will not start until the first of February now.
Roll call:
Jim Beasley yes Louis Kalert yes
Jeff Brown yes Laura Wedekemper yes
Bill Hawley yes Bryan Holthaus yes
Motion was approved with clarification of starting date.
Approval of Leave of Absence of Accounts Receivable Specialist
Motion by Bryan Holthaus to approve the personal leave of absence of Caitlin Burroughs from April 2023 through May 2023.
Roll call:
Jim Beasley yes Louis Kalert yes
Jeff Brown yes Laura Wedekemper yes
Bill Hawley yes Bryan Holthaus yes
Motion was approved.
FIRST READING
POLICY 4.8001 – TELECOMMUTING AND REMOTE WORK POLICY
The first reading of a revision to Policy 4.8001 – Telecommuting and Remote Work Policy was presented. The final reading and approval will be in December.
FIRST READING
POLICY 6.1001 – CANCELLATION OF CLASSES POLICY
The first reading of a revision to Policy 6.1001 – Cancellation of Classes Policy was presented. The final reading and approval will be in December.
FUTURE AGENDA ITEMS
A. Approval of Property and Casualty and Workers’ Compensation Insurance Premium and Coverage (November)
B. Presentation of the FY 2022 Audit
C. Approval of Employment of HVAC Instructor at CCC
D. Approval of Vendor to Provide Photo Copier Services
TRUSTEE AND PRESIDENT’S COMMENTS AND REPORTS
STUDENT TRUSTEE REPORT
President Evans read the written student report submitted by Alyssa Lurkins which summarized the following:
• KC hosted guest speaker Mark Potter on October 27, 2022. Mark shared his personal story of depression with students.
• KC Cosmetology students gave free haircuts to veterans on November 2, 2022.
• KC hosted a High School Career Fair on November 4, 2022. Approximately 1,100 students came to hear information about programs offered at KC.
• KC hosted the Veterans Day Remembrance Day Celebration on November 9, 2022. The veterans were honored with breakfast and the program.
• Kaskaskia hosted the Marion County and Section 19 Soils CDE competition at the Land Use CDE.
• The Phi Theta Kappa Honor Society hosted its induction ceremony on November 14, 2022.
• Kaskaskia´s Early Childhood Program hosted an open house event on November 14, 2022.
• The Kaskaskia College Radiologic Technology Program held its annual advisory board meeting. The board discussed an overview of the program, student information, curriculum updates, and assessment information.
• KC hosted the first Middle School Honor Band on November 17, 2022. The concert featured Middle School students and the Jazz band.
• KC is highlighting some of its apprentices for National Apprenticeship Week.
• KC hosted two Community and Continuing Education courses in November. The two courses were CPR and Painted Sign Design
• KC Health Information Technology Program received accreditation.
• KC will host a ¨Basic Life Support for Healthcare Providers¨ course on November 28, 2022.
• A new online graphic design course will be offered at KC for Spring 2023. It will be taught by Professor Steven Foutch.
PRESIDENT’S COMMENTS
• The annual Enduring Freedom event was held on November 9, 2022 and went very well. The guest speaker was unique and touched on mental health and homelessness. Several students and members of the community attended the event.
• The College participated in the Christmas Parade in Breese over the weekend. President Evans has received a lot of compliments about the college’s presence in the parades. He thanked all staff who have participated in all of the parades this year.
• Kevin McCarty’s first performance, The Enchanted Bookstore, went well. A member of the audience sent a donation of $50 with a nice note regarding the play.
Approved 12/19/2022
• The December Board of Trustees meeting is scheduled for December 19, 2022. There will be an agenda item regarding the custodial assessment recently performed by Core America and recommendations made as a result of the assessment. In addition, there will be a recommendation brought forth to move two open 30-hour positions to 40-hour positions with a recommendation to hire individuals for those positions at that meeting.
• Plans for the gala are moving right along. As always people have stepped up to help with the event. The Foundation has received a lot of nice donations for auction items.
• The annual Christmas celebration is scheduled for December 9, 2022. The Board was encouraged to come and celebrate Christmas with the staff.
ADJOURNMENT
Motion by Louis Kalert to adjourn. All members voted yes by voice vote. The meeting adjourned at 7:40 p.m.
https://www.kaskaskia.edu/media/web-assets/documents/board-minutes-amp-agendas/november/11-28-22-APPROVED-Regular-Session-Minutes-w-Resolutions-Unsigned-for-Posting-Minutes.pdf
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