Alden-Hebron School District #19 Board of Education met July 20.
Here are the minutes provided by the board:
President Norton called the regular meeting of the Board of Education of Alden-Hebron Community Consolidated Unit School District #19 to order at 7:00 P.M.
ROLL CALL
PRESENT: Mr. Norton, Mr. Winkelman, Mrs. Smith, Mr. Madsen, Mr. Eskridge (via phone), Mrs. Johnson ABSENT: Mr. Berg
ALSO PRESENT:
Tiffany Elswick-Superintendent, Katie Beck-Student Services Coordinator, Aaron Butler-MS/HS Principal, Cyndie Erckfritz-Transportation, Jim Hoss-Buildings and Grounds, Wally Hadeler-Gilbane Construction Mgt, Allison Andrews-Wold Architects, Pat Peterson-VOH, Steve Fritsch, Tara Nielsen, Ray Stalker, Nick Ciccotosto, Connie Mueller
PRESENT-REMOTE:
Tammie Schallmo-PMA, Jill Huskisson-Dash J Consulting, Colleen Geils-District Instructional Coach/Hebron Public Library Board Member
Correspondence
None
COMMUNICATIONS
Public Comments:
• Mrs. Geils spoke as a member of the Board of the Hebron Public Library. She thanked the Alden Hebron staff members who volunteered to read at the Library’s Summer Reading Program. These staff members do a wonderful job promoting literacy to the children and families of this community.
• Mrs. Nielsen reminded the BOE that the community is concerned and waiting to hear how the District will respond to the National Sex Standards Curriculum.
Staff Comments
Mrs. Elswick stated that the District’s yearly audit is in full swing at this time and should be concluded within the next few weeks. She shared that the District Bookkeeper has done a great job preparing for the audit and working with the auditors to facilitate it’s completion.
Board Comments
None
Consent Agenda
*A. Approval of June 29, 2022 BOE Workshop minutes
*B. Recap of June 2022 Expenditures
*C. Treasurer’s Report for June, 2022
*D. Approval of Current Invoices & Payroll
*E. Personnel Report
*F. Budget: Request to Publish Notice of Public Hearing for tentative Budget on 9/21/22 at 7:00 P.M. in the ES Multi-Purpose Room
*G. Resolution for Transporting Children for Serious Safety Hazard
*H. Approval of revised Signers List for District Bank Accounts-remove Tim Hayunga, add Aaron Butler to Imprest and MS/HS accounts
Mr. Winkelman moved; Mrs. Smith seconded to approve the Consent Agenda as presented
Ayes: Mr. Norton, Mr. Winkelman, Mrs. Smith, Mr. Madsen, Mrs. Johnson
Abstain: Mr. Eskridge
Nays: None
Absent: Mr. Berg
Motion Carried
BUSINESS
ADMINISTRATION
ES Principal Report – as presented
Aaron Butler-MS/HS Principal – as presented
Mr. Butler added that he has:
• Been working with the Athletic Director and the Custodial Department to get the Weight Room cleaned up and looking more inviting for the students
• Getting to know some of the staff through one-on-one meetings
• Gone to the gym to introduce himself to the student athletes who have been attending camps He then extended an invitation to any of the BOE members or community members to contact him to set up a time to come in and meet with him.
Mrs. Tiffany Elswick- Superintendent – as presented
Mrs. Elswick added:
• She was the Mystery Reader at the Hebron Public Library today. There were 20 children there for her to read to, then they made an art project and best of all, they made ice cream sundaes!
• The VOH has agreed to repaint the crosswalks and the parking lines at the north end of the football field before school starts on the 17th of August.
• Mr. Butler, Mrs. Davina VanderPal and she have been working on a pilot program called “Practicum in Education and Technical Careers”. The idea is to match students who are studying a skilled pathway to connect with skilled opportunities in industries and businesses. It is a course that we will be required to have in the next few years. She hopes to have a draft of the program by the next board meeting.
• The BOE requested a revision of the Facilities planning project scope since the boiler project will be done with ESSER funds.
➢ Alison Andrews presented the revision of the project scope with 2 different scenarios — 1)Adding the replacement of the windows in the original part of the MS/HS building to the rest of the project for an approximate cost of $15,204,210.00; or 2)Adding the replacement of all exterior single pane windows in the entire MS/HS building to the rest of the project for an approximate cost of $15,931,110.00
➢ Tammie Schallmo presented the most up to date tax rate increase scenarios based on the new project scope scenarios
LOCAL GOVERNMENT
Village of Hebron
Mrs. Smith attended the Hebron Village Board meeting on 6/27. Items discussed included:
• Grant for Prairie Avenue water lines
• Village Garage Sale Day on August 13
• Appropriations ordinance
• Police Department personnel
• Village personnel
• Increase in cost of pool fill-up
Alden Township
Mr. Madsen attended the Alden Township meeting on 7/14. Items discussed included:
• Payment of bills
• Reports as presented
• Contracted with accounting firm for payroll
Hebron Township
No Report
FINANCE
Mrs. Elswick stated that the Finance Committee meeting has been rescheduled for Wednesday, August 3 at 6:00. Mr. Norton will not be here, so Mr. Berg will attend as alternate committee member.
PHYSICAL STRUCTURES/MAINTENANCE-as presented
Mr. Hoss added that the custodial crew is preparing to install the basketball poles at the ES.
FACILITIES UPDATE
• Tammie Schallmo-PMA presented three options for ballot language for a November referendum. With a general consensus of BOE members, they wanted to use the 2nd option with a small revision. Mrs. Elswick will see that the revision is completed and take option 2 to Bond Council.
• Jill Huskisson-Dash J Consulting reinforced to the BOE that now is the time for the BOE to inform the community at large about the details and the scope of the plan. She will discuss BOE member responsibility guidelines at the BOE meeting on August 3.
TRANSPORTATION
Mrs. Erckfritz presented her year-end report to the BOE. She is finishing up her state reports. She is also working on summer maintenance schedules for and cleaning of the fleet of buses and vehicles.
CURRICULUM/POLICY
Mrs. Elswick stated that the Policy Committee, consisting of Mrs. Johnson, Mrs. Smith, and herself, met on July 19. Mrs. Johnson added that most of the policy updates were a result of a 5-year-review and minor word changes. She added that District 19 will not be required to adopt the new National Sex Standards Curriculum.
SPECIAL EDUCATION-as presented
Mrs. Beck added:
• Preschool screening is next week. Each program can have 20 students (full-day, ½ day am, and ½ day pm). 44 students are already enrolled with a waiting list for full-day.
• The Birth to Three program had their end of the year pool party at the Harvard City pool last week. The event was well-attended by the families served by the program.
COMMUNICATIONS
Public Comments:
• Pat Peterson-VOH Trustee stated that moving forward, any subject of hiring or firing of personnel for the VOH needs to be approved by the Trustees as well as the Village President.
• Nick Ciccotosto-long-time substitute teacher for Alden-Hebron, was in attendance to present a gift to the BOE and Alden-Hebron Schools. He stated that he ran into Jim DeWane from DeWane Studios in Woodstock. The Studio closed it’s doors after decades of serving Woodstock and the surrounding community as professional photographers. In their discussion, Dr. Ciccotosto asked Mr. DeWane if he had archived photographs of events at Alden-Hebron. He confirmed that he did and agreed to give it to Dr. Ciccotosto, who brought it to the BOE meeting tonight and gave it to the BOE/School.
Staff Comments
On behalf of the whole school, Mrs. Erckfritz thanked Dr. Ciccotosto and suggested that the BOE send a thank you note to Mr. DeWane.
Board Comments
None
Executive Session
Mr. Madsen moved; Mr. Winkelman seconded to go into Executive Session at 8:32pm for the appointment, employment, compensation, discipline, performance, or dismissal of specific employees.
Ayes: Mr. Norton, Mr. Winkelman, Mrs. Smith, Mr. Madsen, Mr. Berg, Mrs. Johnson Nays: None
Absent: Mr. Eskridge
Motion Carried
Returned to Open Session at 9:02pm
Adjournment
Mr. Madsen moved; Mr. Winkelman seconded to adjourn the meeting at 9:02pm. .
Motion Carried.
https://core-docs.s3.amazonaws.com/documents/asset/uploaded_file/860/Alden_Hebron_School_District_19/2366461/7-20-2022_minutes.pdf
Alerts Sign-up