Kaskaskia College Board of Trustees #501 met June 27.
Here are the minutes provided by the board:
ROLL CALL/ATTENDANCE
Chair, Bill Hawley convened a regular meeting of the Board of Trustees (Board) at 6:30 p.m. in the Nursing Building on the Kaskaskia College (College) main campus. Trustees present at the meeting in person were Jim Beasley, Bill Hawley, Bryan Holthaus, Louis Kalert, and Laura Wedekemper and Student Trustee Alyssa Lurkins. Trustees Jeff Brown and Linda Stover participated in the meeting remotely.
Dennis Weedman, Legal Counsel from Robbins Schwartz attended the meeting remotely.
College staff members attending in person were President George Evans, Brian Atchison, Susan Batchelor, Cary Day, Judy Hemker, Travis Henson, Jill Hercules, George Kriss, Julie Obermark, Abbie Potter, Karol Potter, Craig Roper and Amy Troutt. Police Officer and Director of Public Safety Shawn Richards along with his family members were in attendance.
Media attending in person was Charles Guffy from Centralia Sentinel and Bruce Kropp from WJBD.
RECOGNITION
President Evans recognized Susie Batchelor, Vice President of Student Services, who is retiring June 30, 2022, and thanked her for her years of service to Kaskaskia College.
President Evans then recognized the following new employees: Amy Troutt as the Vice President of Student Services; Maurya Gill as the Human Resources Generalist; Scott Steward as the full-time Athletic Director; and Paige Webster as the Student Success Coach/Academic Advisor.
SWEARING IN CEREMONY
Police Officer Shawn Richards came forward. Chair Hawley administered the oath of office to Officer Richards. Officer Richards became the Director of Public Safety on May 23, 2022.
PLEDGE OF ALLEGIANCE
Mr. Holthaus led the Pledge of Allegiance.
PUBLIC COMMENT
None
CONSENT AGENDA
Items on the Consent Agenda included:
Approval of May 23, 2022 Regular Meeting Minutes
Ratification and approval of disbursements and payrolls for May, 2022 which includes travel reimbursements for board members and College employees if any requested reimbursement exceeds maximum allowable costs, Treasurer Report, Budget Report, Personnel Report, Foundation Report, Kaskaskia College Sports Association Report, and Kaskaskia College Friends of Fine Arts Report. Administrative Reports include Executive Services Report, Administrative Services Report, Instructional Services Report, and Student Services Report.
Motion by Jim Beasley to accept the consent agenda items as presented. Roll call:
Jim Beasley yes Louis Kalert yes
Jeff Brown yes Linda Stover yes
Bill Hawley yes Laura Wedekemper yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved.
OLD UNFINISHED BUSINESS
None
NEW BUSINESS
Motion by Jim Beasley to enter into closed session in accordance with the Illinois Open Meetings Act, and pursuant to Section 2(c) of the Act, the specific reasons for conducting an executive session meeting were as follows:
(1) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity; 5 ILCS 120/2(c)(1); and
(2) Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees; 5 ILCS 120/2(c)(2)
Roll call:
Jim Beasley yes Louis Kalert yes
Jeff Brown yes Linda Stover yes
Bill Hawley yes Laura Wedekemper yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved and the meeting entered into closed session at 6:40 p.m. Motion by Jim Beasley to end closed session and resume open session.
Roll call:
Jim Beasley yes Louis Kalert yes
Jeff Brown yes Linda Stover yes
Bill Hawley yes Laura Wedekemper yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved and the closed session ended and open session resumed at 7:27 p.m.
RESOLUTION 22-33
RESOLUTION PROVIDING PUBLIC INSPECTION, AVAILABILITY AND PUBLIC HEARING NOTIFICATION REGARDING THE TENTATIVE BUDGET FOR FISCAL YEAR 2023 Motion by Jim Beasley to declare as follows:
Section 1: That the fiscal year of Kaskaskia College, Community College District No. 501 be defined, and the same is hereby fixed and declared to commence on July 1, 2022 and terminate on June 30, 2023.
Section 2: The tentative budget will be on display for public review Monday through Friday, between 8:00 a.m. and 4:00 p.m. (except Friday, July 29), in the office of the Vice President of Administrative Services, AD 211, Administration Building, 27210 College Road, Centralia IL 62801 for a minimum of 30 days beginning no later than July 28, 2022 through September 16, 2022. It will also be available on the Kaskaskia College website, https://www.kaskaskia.edu/about-kc/consumer-information/.
Section 3: That a public hearing shall be held as to the tentative budget of Kaskaskia College, Community College District No. 501 for Fiscal Year 2022-2023 on September 26, 2022, at 6:15 p.m. prior to commencement of the regular Board meeting in the Wedekemper Boardroom of the Lifelong Learning Center at Kaskaskia College, 27210 College Road, Centralia, Illinois.
Section 4: That a notice of availability of the tentative budget for public inspection and the date of the public hearing shall be published at least 30 days prior to September 26, 2022 in the Centralia Sentinel.
Roll call:
Jim Beasley yes Louis Kalert yes
Jeff Brown yes Linda Stover yes
Bill Hawley yes Laura Wedekemper yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved.
RESOLUTION 22-34
RESOLUTION TO APPROVE THE FY2024 RESOURCE ALLOCATION MANAGEMENT PLAN (RAMP)
Motion by Bryan Holthaus to approve the submittal of a Resource Allocation Management Program (RAMP) capital request for FY2024 to the Illinois Community College Board to seek funding for the following proposed projects:
• Agriculture Education Center Parking Lot Replacement and Roadway Improvement as project #1
• Elevator Improvements as project #2
• Doorway Accessibility Improvement as project #3
in accordance with the RAMP application process.
Roll call:
Jim Beasley yes Louis Kalert yes
Jeff Brown yes Linda Stover yes
Bill Hawley yes Laura Wedekemper yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved.
RESOLUTION 22-35
RESOLUTION TO APPROVE THE PURCHASE OF A PAPERLESS WORKFLOW, ELECTRONIC SIGNATURE, AND DOCUMENT STORAGE SYSTEM (FEDERAL STIMULUS & INSTITUTIONAL FUNDING)
Motion by Bryan Holthaus to approve the purchase of Perceptive Content, a paperless workflow, electronic signature, and document storage system, from Hyland Software, Inc. of Westlake, OH in an amount not to exceed $267,570.00.
Roll call:
Jim Beasley yes Louis Kalert yes
Jeff Brown yes Linda Stover yes
Bill Hawley yes Laura Wedekemper yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved.
RESOLUTION 22-36
RESOLUTION TO APPROVE PURCHASE OF A/V EQUIPMENT FOR HB/L BUILDING RENOVATION PROJECT (FEDERAL STIMULUS FUNDING)
Motion by Bryan Holthaus to approve the purchase of the A/V equipment for the HB/L Building Renovation Project from CDW-G of Vernon Hills, IL in the amount of $29,751.00.
Roll call:
Jim Beasley yes Louis Kalert yes
Jeff Brown yes Linda Stover yes
Bill Hawley yes Laura Wedekemper yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved.
RESOLUTION 22-37
RESOLUTION TO RENEW RENTAL AGREEMENT WITH PRAIRIE CREEK APARTMENTS, LLC
Motion by Bryan Holthaus to approve the renewal of the Rental Agreement with Prairie Creek, LLC from July 1, 2022 to June 30, 2024 for 40 beds at $300 per month per bed with an option for three annual renewals.
Roll call:
Jim Beasley yes Louis Kalert yes
Jeff Brown yes Linda Stover yes
Bill Hawley yes Laura Wedekemper yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved.
APPROVAL OF SALARY ADJUSTMENTS FOR FY2023
Motion by Jim Beasley to approve a salary increase of 4% for non-collective bargaining staff effective July 1, 2022.
Roll call:
Jim Beasley yes Louis Kalert yes
Jeff Brown yes Linda Stover yes
Bill Hawley yes Laura Wedekemper yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved.
APPROVAL OF REVISED 2022FA AND 2023SU ACADEMIC CALENDARS
Motion by Bryan Holthaus to approve the revisions to the 2023-2024 Academic Calendars as presented.
Roll call:
Jim Beasley yes Louis Kalert yes
Jeff Brown yes Linda Stover yes
Bill Hawley yes Laura Wedekemper yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved.
APPROVAL OF EMPLOYMENT OF ACCOUNTS RECEIVABLE SPECIALIST
Motion by Bryan Holthaus to approve the hire of Jennifer Gazda as full-time Accounts Receivable Specialist at a salary of $13.63/hour with an effective state date of July 5, 2022.
Roll call:
Jim Beasley yes Louis Kalert yes
Jeff Brown yes Linda Stover yes
Bill Hawley yes Laura Wedekemper yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved.
APPROVAL OF EMPLOYMENT OF READING LINK COORDINATOR (REPLACEMENT POSITION; GRANT FUNDED)
Motion by Bryan Holthaus to approve the hire of Justine Milicevic as Reading Link Coordinator at an annual salary of $40,000 with eligibility for fringe benefits with a start date of July 18, 2022.
Roll call:
Jim Beasley yes Louis Kalert yes
Jeff Brown yes Linda Stover yes
Bill Hawley yes Laura Wedekemper yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved.
APPROVAL OF EMPLOYMENT OF INDUSTRIAL TECHNOLOGY INSTRUCTOR GREENVILLE FEDERAL PRISON CAMP (FEDERAL BUREAU OF PRISONS CONTRACT FUNDED POSITION)
Motion by Bryan Holthaus to approve the hire of Byron Shanks as the Industrial Technology Instructor at the Greenville Federal Prison Camp, effective upon completion of background check, and contingent upon Board approval. His annual base salary would be $65,000 with eligibility for fringe benefits.
Roll call:
Jim Beasley yes Louis Kalert yes
Jeff Brown yes Linda Stover yes
Bill Hawley yes Laura Wedekemper yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved.
APPROVAL OF EMPLOYMENT OF MATH TRANSITION COACH (DERA MANDATE; INSTITUTIONALLY FUNDED)
Motion by Bryan Holthaus to approve the hire of Byron Keller as Math Transition Success Coach at the listed salary of $48,000. A suggested start date is July 11, 2022.
Roll call:
Jim Beasley yes Louis Kalert yes
Jeff Brown yes Linda Stover yes
Bill Hawley yes Laura Wedekemper yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved.
APPROVAL OF TRANSITION OF DEAN OF HEALTH SCIENCES TO NURSING FACULTY
Motion by Bryan Holthaus to approve the transition of Megan Holtmann from Dean of Health Sciences to full-time faculty nursing faculty member at a salary of $70,928.95 plus agreed upon compensation adjustment based on faculty negotiations, eligible for fringe benefits, with an effective date of October 1, 2022 crediting her with seniority that was accumulated during her previous tenure as a Federation member.
Roll call:
Jim Beasley yes Louis Kalert yes
Jeff Brown yes Linda Stover yes
Bill Hawley yes Laura Wedekemper yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved.
APPROVAL OF RETITLE OF DIRECTOR OF PHYSICAL PLANT TO DIRECTOR OF CAMPUS OPERATIONS
Motion by Bryan Holthaus to approve the retitle of the Director of Physical Plant position to the Director of Campus Operations and to advertise this position at an annual salary range of $70,000 to $85,000 per year with eligibility for fringe benefits.
Roll call:
Jim Beasley yes Louis Kalert yes
Jeff Brown yes Linda Stover yes
Bill Hawley yes Laura Wedekemper yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved.
APPROVAL OF NEW POSITION OF EARLY CHILDHOOD CONSORTIUM GRANT DIRECTOR (ICAEC GRANT FUNDED)
Motion by Jim Beasley to approve the position of Early Childhood Access Consortium Grant Director at $57,000 with fringe benefits.
Roll call:
Jim Beasley yes Louis Kalert yes
Jeff Brown yes Linda Stover yes
Bill Hawley yes Laura Wedekemper yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved.
APPROVED 07/25/22
APPROVAL OF NEW POSITION OF EARLY CHILDHOOD CONSORTIUM LEARNING LAB COORDINATOR (ICAEC GRANT FUNDED)
Motion by Bryan Holthaus to approve the position of Early Childhood Consortium Learning Lab Coordinator at a salary of $20-$23/hour with fringe benefits.
Roll call:
Jim Beasley yes Louis Kalert yes
Jeff Brown yes Linda Stover yes
Bill Hawley yes Laura Wedekemper yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved.
APPROVAL OF RESIGNATION OF DIRECTOR OF HUMAN RESOURCES
Motion by Bryan Holthaus to accept the resignation of Jill Hercules as the Director of Human Resources effective July 15, 2022.
Roll call:
Jim Beasley yes Louis Kalert yes
Jeff Brown yes Linda Stover yes
Bill Hawley yes Laura Wedekemper yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved.
APPROVAL OF RESIGNATION OF SENIOR ACCOUNTANT
Motion by Bryan Holthaus to accept the resignation of Jessica Ingersoll-Pauling as the Senior Account effective June 13, 2022.
Roll call:
Jim Beasley yes Louis Kalert yes
Jeff Brown yes Linda Stover yes
Bill Hawley yes Laura Wedekemper yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved.
APPROVAL OF RETIREMENT OF DIRECTOR OF SALEM EDUCATION CENTER Motion by Jim Beasley to approve the retirement of Janice Eischens as the Director of Salem Education Center.
Roll call:
Jim Beasley yes Louis Kalert yes
Jeff Brown yes Linda Stover yes
Bill Hawley yes Laura Wedekemper yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved.
RESOLUTION 22-38
RESOLUTION FOR APPROVAL AND NEED TO KEEP CONFIDENTIAL CLOSED SESSION MINUTES
Motion by Bryan Holthaus to approve the destruction of audio recordings from July 27, 2020 and August 24, 2020; and authorizing the Executive Assistant to the President and Secretary to the Board of Trustees, Karol Potter, to destroy such recordings, pursuant to normal procedures.
Roll call:
Jim Beasley yes Louis Kalert yes
Jeff Brown yes Linda Stover yes
Bill Hawley yes Laura Wedekemper yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved.
RESOLUTION 22-39
RESOLUTION FOR ACTION ON CLOSED SESSION AUDIO RECORDINGS Motion by Bryan Holthaus to approve the determination with regard to closed session minutes from February 28, 2022; March 28, 2022; and May 23, 2022 the need for confidentiality still exists as to all or part of those minutes and such minutes shall remain confidential.
Roll call:
Jim Beasley yes Louis Kalert yes
Jeff Brown yes Linda Stover yes
Bill Hawley yes Laura Wedekemper yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved.
SECOND AND FINAL READING – POLICY 6.0801 - DISTANCE LEARNING ENGAGEMENT POLICY
Motion by Bryan Holthaus to approve the revisions to Policy 6.0801 - Distance Learning Engagement Policy.
Roll call:
Jim Beasley yes Louis Kalert yes
Jeff Brown yes Linda Stover yes
Bill Hawley yes Laura Wedekemper yes
Bryan Holthaus yes Alyssa Lurkins yes
Motion was approved.
FUTURE AGENDA ITEMS
A. Presentation of Tentative Budget (July)
B. Approval of New Position DOD Stem Community College Consortium Cooperative Grant Coordinator (July)
C. Approval of Employment of HVAC Instructor at CCC
D. Approval of Purchase of Vehicle/Trailer Storage Building
E. Approval of Vendor to Provide Photo Copier Services
TRUSTEE AND PRESIDENT’S COMMENTS AND REPORTS
STUDENT TRUSTEE REPORT
Alyssa Lurkins addressed the Board of Trustees and audibly presented a written report submitted to the Board which summarized the following:
• Summer classes began on June 6, 2022.
• The first session of the New Student Orientation was hosted on June 15, 2022. Students learned about available services at KC and got a tour of the campus.
• KC hosted a women's basketball program summer camp for young girls. Jay Jenkins and KC players led the camp.
• Two KC students, Cayden Harris and Logan Smith, signed a Fitter Fabricator apprenticeship with CF Fabricators.
• Joy Fitts engaged members of The Greater Centralia Chamber of Commerce about KC's apprenticeship program.
• Kaskaskia College hosted the 33rd Golf Scramble on June 24, 2022.
• KC hosted a Damascus Steel Forging class on June 25, 2022 taught by Dustin Rhodes.
• Former Kaskaskia College student, Alex Huegen, was chosen to participate in the Special Olympics.
• Kara Harris, principal of the Bond County Community Unit #2 High School, was the recipient of the 2022 Kaskaskia College Education Partnership Award.
• The KC softball girls had a record-breaking season of 43-19.
• The KC Nashville Education Center held a ""LEGO Robotics 101” KICK class.
• Centralia Junior High students toured the Harry L. Crisp Technology Center. Students visited several areas.
• Kaskaskia College received a Future of Illinois grant from the Illinois Manufacturing Excellence Center (IMEC).
• The Quilters musical closed on June 25, 2022. Professor Lynda Marshall directed the music.
• Several students have already signed up to accept sports scholarships.
PRESIDENT’S COMMENTS
• Alex Huegen, former KC student, won a gold medal at the Special Olympics. Alex will be recognized in the next President’s Report to the Community.
• A copy of the 2021-22 President’s Report was provided to the Trustees.
• President Evans shared a copy of the revised Procedure 4.1500 – Selection, Appointment, and Reappointment Procedure with the Trustees. The revised procedure improves and clearly outlines the hiring process. President’s Cabinet has received one training to date and is in the process of completing a virtual training at this time. The revised procedure will be communicated campus wide.
• The upcoming Board Retreat in July will focus on the Strategic Plan. One plan will be to provide a high-level overview of program costs.
• The College’s request for funding of the Mobile Manufacturing Lab has made it to the actual Federal budget to be voted on in September by both Senators Duckworth and Durbin. If awarded, the funds will offset some of the Perkins grant funds which have been allocated to that project.
• President Evans asked the Trustees to review the sample snapshot he sent via email and to provide feedback.
• The Main Campus was closed on May 23, 2022 due to a power strike that knocked out the main transformer to the majority of buildings on the Main Campus. The Main Campus is operational again and will reopen Tuesday – May 24, 2022.
• The 2021-22 President’s Report was disseminated to community members at the Community Engagement Meetings held at the five Education Centers. The three meetings held the week of June 20, 2022 were well-attended. The final two meetings will be held the week of June 27, 2022.
• Kaskaskia College will serve as a polling place for Clinton County on June 28, 2022.
ADJOURNMENT
Motion by Jim Beasley to adjourn. All members voted yes by voice vote. The meeting adjourned at 8:11 p.m.
https://www.kaskaskia.edu/media/web-assets/documents/board-minutes-amp-agendas/june/06-27-22-BOT-Meeting-Minutes-w-Resolutions-for-Posting-Website.pdf
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