City of Anna City Council met April 19.
Here are the minutes provided by the council:
The Anna City Council met in regular session at Anna City Hall at 5:00 p.m. The meeting was called to order by Mayor Steve Hartline. The roll call went as follows: Present were Commissioner Michael Bigler, Commissioner Kathy Bryan, Commissioner Bryan Miller, Commissioner Martha Ann Webb and Mayor Steve Hartline. None were absent.
A motion was made by Commissioner Bryan and seconded by Commissioner Biglerthat it be RESOLVED TO APPROVE THE APRIL 5 2022 ANNA CITY COUNCIL REGULAR SESSION MINUTES AS THE OFFICIAL MINUTES OF SAID MEETING. A vote was taken upon the motion with the following results. Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay – none. None were absent. Mayor Hartline declared the motion carried.
Mayor Hartline asked Ms. Sadie Carwyle to come forward. Mayor Hartline said it was an honor and a privilege to honor Ms. Carwyle for her act of bravery in performing the Heimlich maneuver on a student at Anna District 37. Mayor Hartline presented Ms. Carwyle with a certificate.
Administrator Dori Bigler reported on the following projects: (1) The internal postings have started for the two full-time laborer positions open, the new hires will be on the next agenda. (2) The City raised $720.00 through the CAP month donations for Operation Warm. Donors were: Peace Hill, Mt. Moriah, Elks Club, Ken and Trudy Bowman, Rod’s Towing, Gurley & Son, O’Reilly Auto Parts, Union County Counseling and Delta Theta Tau. (3) April 29, 2022 is Arbor Day. The City, as part of Tree City USA, is planning a tree planting that day, all are welcome. It will be at noon at the park. Tom Caldwell, who is instrumental in Tree City USA, has organized a representative from U of I Extension to be there. Tom has also planned a work day for the Trees Forever grant on May 6, 2022, with the time to be determined. A representative from the grant will be on site to observe and help. (4) The City granted the IEPA another extension on the permit modification, which was to agree or disagree with our request to accept the groundwater monitoring system as it is due to no groundwater. Our IEPA representative has reached out to field personnel and it sounds like they all agree with our argument. It now has to go up the chain, and we are hopeful for good news. (5) Now that the budget and festivals are in place, the music for upcoming festivals needs to be scheduled. Ms. Bigler asked the council if they would like her to reach out to Steve Hornbeak and everyone was in agreement.
A motion was made by Commissioner Bryan and seconded by Commissioner Webb that it be RESOLVED TO APPROVE TO PAY THE BILLS. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay - none. None were absent. Mayor Hartline declared the motion carried.
Mayor Hartline commented that he appreciates all the work that Administrator Bigler did on the FY23 budget.
A motion was made by Commissioner Webb and seconded by Commissioner Bryan that it be RESOLVED TO APPROVE ORDINANCE 2022-09; APPROVING THE FY23 ANNUAL BUDGET. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay – none. None were absent. Mayor Hartline declared the motion carried.
Discussion was held regarding Ordinance 2022-10. Commissioner Bryan asked if the rates are different than last year. Administrator Bigler commented that recently they did a rate study and believe the water and sewer rates are ok for a while, the only rate that changed is for sanitation and that is due to a contractual annual increase. Mayor Hartline inquired when the contract was up. Administrator Bigler stated she believes September 2024. Mayor Hartline said he knew there were some issues and Commissioner Bryan stated that they seem to be improving. Administrator Bigler reported that after City Attorney Foley sent Republic a letter regarding noncompliance, they seem to be doing a better job of communicating and providing service. Commissioner Miller stated that he doesn’t think it is fair that the phone call should be put on the customer. He stated that H&R Block was missed and it took 6 calls and 57 minutes; if they’re paying us we should be taking care of it. Administrator Bigler stated that she confirmed the procedures with Republic a few weeks ago, but plans on reaching out to discuss the inconsistency of reporting issues. Attorney Foley stated that the contract says Republic provides customer service and it is to be taken care of within 24 hours. Mayor Hartline asked if Administrator Bigler and Attorney Foley were following up on this, Administrator Bigler stated yes.
A motion was made by Commissioner Webb and seconded by Commissioner Bryan that it be RESOLVED TO APPROVE ORDINANCE 2022-10; ESTABLISHING UTILITY RATES AND MUNICIPAL WASTE COLLECTION RATES. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay – none. None were absent. Mayor Hartline declared the motion carried.
Resolution 2022-08 was tabled.
Administrator Bigler pointed out that the next item on the agenda was worded incorrectly on the agenda, it says pay estimate but it is an engineering service agreement. Ms. Bigler said she cleared it with Attorney Foley that it was still ok, this will be Resolution 2022-09. Administrator Bigler reported that this is the agreement with Clarida & Ziegler for the ARPA project for valves and hydrants. Richard Howell, city engineer, reported that he met with PW Manager Gary Dahmer and Water/Gas Foreman Austin Pender to discuss valves and hydrants. Mr. Howell, Administrator Bigler, PW Manager Dahmer and Mr. Pender all met to decide which sections of town would be part of this project. Administrator Bigler reported that the sections of town that aren’t included in the ARPA project are in the notes for the FY24 budget. Administrator Bigler reported that the ARPA money was around $577,000, the city did a joint project with AJWC an spent $34,750. If this project comes in at budget, it will cost the city around $5,500 out of pocket. Mr. Howell added that the budget includes $40,000 of contingency.
A motion was made by Commissioner Bryan and seconded by Commissioner Webb that it be RESOLVED TO APPROVE RESOLUTION 2022-09; APPROVING AN ENGINEERING SERVICE AGREEMENT WITH CLARIDA AND ZIEGLER ENGINEERING CO. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay – none. None were absent. Mayor Hartline declared the motion carried.
A motion was made by Commissioner Bigler and seconded by Commissioner Bryan that it be RESOLVED TO APPROVE A ZONING PERMIT FOR HEATH DAWLEY AT 211 APPLE LANE. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay – none. None were absent. Mayor Hartline declared the motion carried.
A motion was made by Commissioner Webb and seconded by Commissioner Bigler that it be RESOLVED TO APPROVE A FENCING APPLICATION FOR JODIE KENNEDY AT 102 FIRESIDE COURT. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay – none. None were absent. Mayor Hartline declared the motion carried.
A motion was made by Commissioner Bryan and seconded by Commissioner Miller that it be RESOLVED TO APPROVE A CITY USAGE REQUEST FOR ANNA DISTRICT 37 FOR MAY 6, 2022. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay – none. None were absent. Mayor Hartline declared the motion carried.
Commissioner Miller reported that he reached out to Carol Sweet regarding 202 Chestnut Street. Mr. Sweet is willing to deed the property over to the City of Anna. Mayor Hartline stated that he knew there was an issue with personal items in the house. City Attorney Foley pointed out that he can deed the house over, but to be aware that the city is then giving up the right to collect from the owner. Commissioner Miller stated that he did not want to punish Mr. Sweet. Commissioner Bryan stated that the city would be responsible for maintaining the lot. Administrator Bigler stated that they would have an abstract ran and then would work up a quit claim deed for Mr. Sweet to sign.
Commissioner Bigler asked when Don Sol would be opening. PW Manager Dahmer reported that the owners stated the last week of May or first week of June.
A motion was made by Commissioner Bryan and seconded by Commissioner Webb that it be RESOLVED TO ENTER INTO CLOSED SESSION TO DISCUSS PERSONNEL AT 5:31PM. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay – none. None were absent. Mayor Hartline declared the motion carried.
A motion was made by Commissioner Bigler and seconded by Commissioner Bryan that it be RESOLVED TO EXIT CLOSED SESSION AT 6:36PM. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay –
none. None were absent. Mayor Hartline declared the motion carried.
A motion was made by Commissioner Bryan and seconded by Commissioner Webb that it be RESOLVED TO APPROVE THE PREVIOUSLY READ CLOSED SESSION MINUTES OF APRIL 19, 2022 AS THE OFFICIAL CLOSED SESSION MINUTES OF SAID MEETING. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay – none. None were absent. Mayor Hartline declared the motion carried.
A motion was made by Commissioner Bigler and seconded by Commissioner Bryan that it be RESOLVED THAT THE REGULAR SESSION OF THE ANNA CITY COUNCIL MEETING OF APRIL 19, 2022 BE ADJOURNED AT 6:37 PM. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay – none. None were absent. Mayor Hartline declared the motion carried.
https://cityofanna.org/wp-content/uploads/2022/05/APRIL-19-2022-MINUTES-REGULAR-SESSION.pdf
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