Kaskaskia Community College District #501 Board of Education met March 28.
Here are the minutes provided by the board:
ROLL CALL/ATTENDANCE
Chair, Bill Hawley convened a regular meeting of the Board of Trustees (Board) at 6:30 p.m. in the Lifelong Learning Center on the Kaskaskia College (College) main campus. Trustees present at the meeting in person were Jim Beasley, Bill Hawley, Bryan Holthaus, Louis Kalert, and Linda Stover. Trustees Jeff Brown and Laura Wedekemper were absent. Student Trustee Alexis Enke was present in person.
Dennis Weedman, Legal Counsel from Robbins Schwartz attended the meeting in person.
College staff members attending in person were President George Evans, Susan Batchelor, Cheryl Boehne, Chuck DeBernardi, Joy Fitts, Judy Hemker, Jill Hercules, George Kriss, Cary Day, Traci Masau, Julie Obermark, Abbie Potter, Karol Potter, Craig Roper, Rachel Varel, and Todd Wagner.
Media attending in person were Steven Stilt of the Centralia Sentinel and Bruce Kropp from WJBD.
RECOGNITION
President Evans recognized new employee Zachary Ricke – IT Systems Administrator.
PLEDGE OF ALLEGIANCE
President George Evans led the Pledge of Allegiance.
PUBLIC COMMENT
No public comment.
CONSENT AGENDA
Items on the Consent Agenda included:
Approval of February 28, 2022 Regular Meeting Minutes
Approval of March 7, 2022 Special Meeting Minutes
Ratification and approval of disbursements and payrolls for February, 2022 which includes travel reimbursements for board members and College employees if any requested reimbursement exceeds maximum allowable costs, Treasurer Report, Budget Report, Personnel Report, Foundation Report, Kaskaskia College Sports Association Report, and Kaskaskia College Friends of Fine Arts Report. Administrative Reports include Executive Services Report, Administrative Services Report, Instructional Services Report, and Student Services Report.
Motion by Bryan Holthaus to approve the consent agenda items as presented.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alexis Enke yes
Motion was approved.
NEW BUSINESS
CLOSED SESSION
Motion by Jim Beasley to enter into closed session in accordance with the Illinois Open Meetings Act, and pursuant to Section 2(c) of the Act, the specific reason for conducting an executive session meeting is as follows:
(1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity; 5 ILCS 102/2(c)(1).
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alexis Enke yes
Motion was approved and the meeting entered into closed session at 6:34 p.m. Motion by Jim Beasley to end closed session and resume open session.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alexis Enke yes
Motion was approved and the closed session ended and open session resumed at 6:57 p.m.
RESOLUTION 22-12
RESOLUTION TO ACCEPT PROPOSAL FOR PROFESSIONAL AUDIT SERVICES Motion by Bryan Holthaus to approve the proposal submitted by CLA for professional audit services for Fiscal Years 2021-22, 2022-23, 2023-24 and 2024-25 with a two-year renewal option.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alexis Enke yes
Motion was approved.
APPROVAL OF LAB FEE ADJUSTMENT
Motion by Louis Kalert to approve the addition of five new CNEL courses (CNEL 105, CNEL 106, CNEL 121, CNEL 211, and CNEL 221) to the 2022-2023 lab fee list.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alexis Enke yes
Motion was approved.
RESOLUTION 22-13
RESOLUTION APPROVING CONTRACTOR FOR TRENTON EDUCATION CENTER SOLAR PV SYSTEM PROJECT (IGEN GRANT-FUNDED PROJECT)
Motion by Bryan Holthaus to award the bid for the Trenton Education Center Solar PV System Project to GRNE Solar of Palatine, IL in the amount of $104,970.00.
This project is being funded by an Illinois Green Economy Network grant. The panels have a lifetime of 25-30 years. The college is expected to save approximately $6,000 per year with the installation of the solar PV system. The savings will begin immediately once the system is installed and operating.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alexis Enke yes
Motion was approved.
RESOLUTION 22-14
RESOLUTION TO APPROVE PROPOSAL FOR INSTALLATION OF NEW HVAC CONTROLS AT THE LIFELONG LEARNING CENTER (PHS PROJECT) Motion by Bryan Holthaus to approve the proposal submitted by Premium Mechanical and Automation, Inc. for the installation of Automated Logic WebCTRL HVAC controls at the Lifelong Learning Center in the amount of $55,225.00 with funding provided by Protection, Health and Safety (PHS) funds.
This installation will bring the LLC building under the same HVAC electronic controls as the rest of the institution.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alexis Enke yes
Motion was approved.
RESOLUTION 22-15
RESOLUTION APPROVING PROPOSAL FOR SECURITY CAMERA SYSTEM UPGRADE PROJECT (LIABILITY, PROTECTION, AND SETTLEMENT FUND)
Motion by Bryan Holthaus to approve the proposal submitted by ArchKey Technologies of St. Louis, MO for the security camera system upgrade project in the amount of $639,135.
Approved 04/25/22
This upgrade to the security camera system will enhance the security camera footage and coverage. The system has a search function that can identify individuals who meet specified search criteria within a certain timeframe.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alexis Enke yes
Motion was approved.
RESOLUTION 22-16
RESOLUTION TO APPROVE THE PURCHASE OF A FORKLIFT SIMULATOR (CENTRALIA CORRECTIONAL CENTER EDUCATION PROGRAM CTEI GRANT FUNDING)
Motion by Louis Kalert to approve the purchase of the forklift simulator from FL-Simulators, Inc. of Newport Beach, CA in the amount of $49,455.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alexis Enke yes
Motion was approved.
RESOLUTION 22-17
RESOLUTION TO AWARD THE BID FOR THE CENTRALIA CORRECTIONAL CENTER HVAC LAB ELECTRICAL UPGRADES (CENTRALIA CORRECTIONAL CENTER EDUCATION PROGRAM CTEI GRANT FUNDS)
Motion by Louis Kalert to award the bid for the Centralia Correctional Center HVAC lab electrical upgrades to Kohrmann Electric of Bartelso, IL in the amount of $29,515.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alexis Enke yes
Motion was approved.
RESOLUTION 22-18
RESOLUTION TO AWARD THE BID FOR THE PURCHASE OF MOBILE INDUSTRIAL TRADES EDUCATION & TRAINING FIFTH WHEEL TRAILER (PERKINS RESERVE FUNDING & INSTITUTIONAL CAPITAL FUNDS)
Motion by Bryan Holthaus to award the bid for the purchase of the mobile industrial trades education and training fifth wheel trailer to Missouri Great Dane of Benton, MO in the amount of $244.885.45.
This trailer will house the industrial technology lab outfitted with the equipment and components for every industrial technology program being offered at Crisp Technology
Center. The trailer will travel throughout the college district bringing educational opportunities to high schools, career fairs, businesses and industry partners. The trailer will also serve as a recruiting tool for the college.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alexis Enke yes
Motion was approved.
RESOLUTION 22-19
RESOLUTION FOR DISPOSITION OF COLLEGE PROPERTY
Motion by Jim Beasley to adopt the resolution to declare the equipment listed as “no longer needed for College purposes” and that the College Administration dispose of such equipment in accordance with College Policy #2.6001.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alexis Enke yes
Motion was approved.
EDUCATION CENTER OVERSIGHT REALIGNMENT
Motion by Louis Kalert to approve 1) the restructure of Education Center leadership to include Cheryl Boehne, expanding responsibilities to Trenton Education Center Director. Cheryl Boehne will fulfill the roles of Trenton & Nashville Education Center Director and Regional Director of Education Centers, and 2) the restructure of hours of operation at the Nashville Education Center to more accurately meet the student needs and data of recent utilization.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alexis Enke yes
Motion was approved.
ACCEPTANCE OF RETIREMENT OF BUILDING & GROUNDS TECHNICIAN Motion by Louis Kalert to accept the retirement of David Langenhorst as Buildings & Grounds Technician effective April 14, 2022.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alexis Enke yes
Motion was approved.
APPROVAL OF EMPLOYMENT OF IT SUPPORT TECH (REPLACEMENT POSITION) Motion by Louis Kalert to approve the employment of Colton Leidner as full-time information technology support technician with a tentative effective date of April 4, 2022 at a rate of $16.00 per hour.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alexis Enke yes
Motion was approved.
APPROVAL OF EMPLOYMENT OF FINANCIAL AID SPECIALIST (REPLACEMENT POSITION)
Motion by Jim Beasley to approve the employment of Jody Roper as full-time Financial Aid Specialist effective April 4, 2022, at an annual salary of $27,040 ($13.00 / hour) with eligibility for fringe benefits.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alexis Enke yes
Motion was approved.
SECOND AND FINAL READING OF POLICY 6.0401- SYLLABI POLICY REVISION Motion by Bryan Holthaus to approve the final reading of Policy 6.0401 – Syllabi Policy Revision as presented.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alexis Enke yes
Motion was approved.
REMOVAL OF BOARD BYLAW 1.9700 – AWARD OF EXCELLENCE
First reading for consideration of removal. No action was taken. Informational only.
RESOLUTION 22-20
RESOLUTION TO RESCIND APPROVAL OF PURCHASE OF CUTAWAY TOYOTA PRIUS HYBRID TRAINER AND APPROVE PURCHASE OF HYBRID ENGINE PERFORMANCE TRAINERS (ILLINOIS GREEN ECONOMY NETWORK FUNDING)
Motion by Bryan Holthaus to rescind the approval of the purchase of a cutaway Toyota Prius hybrid trainer from ConsuLab Training Aids of Quebec, Canada in the amount of $38,963, and to approve the purchase of hybrid engine performance trainers from Megatech Corporation of Tewksbury, MA in the amount of $39,760.
The approval of the purchase of a cutaway Toyota Prius hybrid trainer from ConsuLab Training Aids was rescinded due to the inability to receive the equipment in time to meet the grant deadline requirement. The purchase of hybrid performance trainers from Megatech Corporation was submitted as the product can be delivered in time to meet the grant deadline requirement.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alexis Enke yes
Motion was approved.
FUTURE AGENDA ITEMS
A. Approval of Employment of Industrial Technology Instructor at FCI Greenville (FDOC Contract Funded)
B. Remainder of Financial Audit (Informational Report Only)
C. Acceptance of Proposal for Professional Audit Services (March)
D. Resolution to Award Bid for Programmable Logic Controller Trainers (Title III Funding)
E. Resolution to Approve the Disposal of Surplus Equipment
F. Approval of Bid for Trenton Education Center Solar System (IGEN) (March)
G. Approval of Purchase of Vehicle/Trailer Storage Building
H. Approval of Vendor to Provide Photo Copier Services
TRUSTEE AND PRESIDENT’S COMMENTS AND REPORTS
STUDENT TRUSTEE REPORT
• Completing students have applied for graduation and are now making plans to complete their final projects, papers and exams to finish out their final time at KC.
• Graduation is 45 days away from today and is scheduled for May 13, 2022. Plans are underway to have the ceremony on the soccer field as we did in 2021.
• For those students who have more classes to take to meet their education goals, summer 2022 registration began on March 14, 2022.
• Academic and TRIO advisors as well as Education Center Directors have been available to provide students assistance in selecting their classes for the summer and fall semesters.
• Nominations have been submitted for the new student trustee. Signatures for the candidate’s petitions are now being collected. The election will be held April 4th – April 8th with students submitting online votes.
• Students have been invited to participate in the Community College Survey of Student Engagement which is a nation-wide survey measuring student engagement. The survey questions measure student behavior that correlate with student learning and retention. As an encouragement for students to participate and complete the survey, the names of student’s completing the survey will be entered into a drawing to win Amazon gift cards.
• Students all over campus enjoyed the spring picnic held last Thursday – March 24th. Free food and ice cream were provided. Games and live music were available to make the day fun for all.
• Students have been encouraged to attend a transfer fair which will be held on Friday – April 1st during the college’s Explore KC Day. Representatives from approximately 20 colleges and universities will be in attendance and students will have an opportunity to learn about their transfer opportunities after KC.
PRESIDENT’S COMMENTS
• The college was selected to receive $885,000 from the Department of Commerce and Economic Opportunity (DCEO). These funds have been appropriated and will be released once the college completes the required paperwork. DCEO has confirmed this is not a Capital Development Board project; therefore, the college will be able to move forward with the project in an expedited manner using the services of the college engineers. The project is the replacement of the waste water (sewage) lines on main campus. The goal is to begin working on the project the spring of 2023 with completion in August of 2023. President Evans thanked our local leadership, our state senator and our lobbyists in getting these funds from being appropriated to being released.
• Two years from now the entire main campus will have brand new drinking water lines and waste water lines.
• The college signed the Saluki Step Ahead agreement with Southern Illinois University – Carbondale (SIU-C) on March 23, 2022. Chancellor Austin Lane was on campus with his team for the signing. The Saluki Step Ahead Agreement is a collaborative effort between community colleges and SIU-C which helps revolutionize the cost of a college education with the promise to students who transition to SIU-C they will spend a fraction of what they would normally spend for their education under this agreement.
• The College will be receiving approximately $30,000 as a donation from McKay Auto Parts. The college has had a strong relationship with McKay Auto Parts. The donated funds come from an accumulation of funds of an organization that the Auto Parts Centers of Illinois used to belong to. The organization is being dissolved and as members roll into the national movement, instead of transitioning those funds back to its members, the organization decided to allocate the funds to a couple of community colleges and high schools. President Evans thanked Earl Flack with McKay Auto Parts for steering these funds to the college.
• The college is moving fast on the projects. Some of the unoccupied classrooms have already begun to be vacated. The majority of faculty will be vacating those areas to be renovated by April 18, 2022 and several faculty members will be transitioning to a remote environment for the final two weeks of the semester. This will allow the college to get into those areas to remove furniture and IT equipment in order to be ready to turn the areas over to the Construction Manager on April 25, 2022.
• In addition to the classroom renovation project, the drinking water project will begin on April 25, 2022.
• The Projects Team is very close to releasing RFP’s and bringing out to bid the Administration/ST Annex Parking Lot project. The project is almost at 100% design. The college will be sharing the final design of that project with the board very soon.
• Next week ends the general assembly session. Over 7,000 pieces of legislation were introduced. Presidents of several colleges and universities spent a lot of time trying to kill a lot of bills that would be detrimental to their institutions and have had some successes. The partnerships with some of the college consultants will pay off in the near future when it comes to additional funds being steered towards the college. A lot of time has been spent in Springfield on the college’s behalf.
• President Evans acknowledged Julie Overmark, Joy Fitts and Kathy Evans who have been working non-stop in partnership with SWIC and Lewis & Clark on a $5,000,000 Department of Defense grant that is due March 29, 2022. It has been a group effort but the KC personnel have led the charge. Only five grants are going to be awarded nationwide, but we have strong state and federal support for this grant through Boeing and other large engineering firms as well as Senators Durbin and Duckworth and Congressmen Bost and Davis.
• President Evans reminded the Board that graduation is scheduled for May 13, 2022, and plans are to host the event outside again.
• A brief ceremony led by members of the Veterans’ Committee and President Evans will be held at 4:30 p.m. Tuesday – March 29, 2022 to honor Vietnam veterans.
• President Evans asked the Board to accept the request to move the posting date of board materials from the second Friday preceding the board meeting to the third Tuesday of the month which is the Tuesday preceding the board meeting. The Board agreed with this change and thanked the individuals for their hard work in putting the board materials together every month.
TRUSTEES COMMENTS
Trustee Linda Stover thanked everyone for their hard work and said she is looking forward to attending the Higher Learning Commission annual conference in April.
Trustee Jim Beasley attended the ICCTA Representatives meeting in early March and stated he believes KC is second to none compared to other colleges and universities regardless of the size or financial backing of those institutions. Mr. Beasley thanked everyone for their hard work preparing for each monthly meeting.
Trustee Bill Hawley also thanked everyone for their continued hard work. Mr. Hawley shared thank you notes received from the families of Becky Ault, former mayor of Centralia, and Richard Rich, former Board of Trustees member.
ADJOURNMENT
Motion by Jim Beasley to adjourn. All members voted yes by voice vote. The meeting adjourned at 7:40 p.m.
https://www.kaskaskia.edu/media/web-assets/documents/board-minutes-amp-agendas/march/03-28-22-Board-of-Trustees-Meeting-Minutes.pdf
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