Kaskaskia College Board of Trustees #501 met Feb. 28.
Here are the minutes provided by the board:
ROLL CALL/ATTENDANCE
Chair, Bill Hawley convened a regular meeting of the Board of Trustees (Board) at 6:30 p.m. in the Lifelong Learning Center on the Kaskaskia College (College) main campus. Trustees present at the meeting in person were Jim Beasley, Bill Hawley, Louis Kalert, and Linda Stover. Attending remotely were Jeff Brown and Bryan Holthaus. Trustee Laura Wedekemper and Student Trustee Alexis Enke were absent.
Dennis Weedman, Legal Counsel from Robbins Schwartz attended the meeting in person.
College staff members attending in person were President George Evans, Alan Boerngen, Susan Batchelor, Jennings Carter, Joy Fitts, Judy Hemker, Travis Henson, Megan Holtmann, George Kriss, Cary Day, Steven Foutch, Lyle Gross, Traci Masau, Lauren Myers, Julie Obermark, Abbie Potter, Karol Potter, Craig Roper, Amy Troutt, and Todd Wagner.
College staff members attending remotely were Kellie Henegar, Tommy Henegar and Mark Kohnen.
Media attending in person were Steven Stilt of the Centralia Sentinel and Pat Hodges from WJBD.
RECOGNITION
President Evans recognized new employee Lisa Wright – Perkins Project Coordinator and the following in-person guests: Luke Barton, KC student; Olivia Daniels, KC student; and Ashley Bachman, McKendree College graduate student.
PLEDGE OF ALLEGIANCE
Chair Hawley led the Pledge of Allegiance.
PRESENTATION OF STUDENT SATISFACTION SURVEY
IT Business Analyst Lauren Myers presented the results of the annual student satisfaction survey conducted in November of 2021. The student satisfaction survey measures student satisfaction in the areas of the college where the college has support services. A total of 352 students completed the survey. Lauren also presented the results of the national Noel Levitz survey conducted in March of 2021. The Noel Levitz survey is a 3-year survey which also measures student satisfaction with services. Lauren’s presentation compared the results of the two surveys.
The results of both surveys were very favorable. The Noel Levitz survey data compared the college to other national community colleges and the college is far ahead of other colleges in every area nationally.
PUBLIC COMMENT
No public comment.
CONSENT AGENDA
Items on the Consent Agenda included
Approval of January 24, 2022 Regular Meeting Minutes
Ratification and approval of disbursements and payrolls for January, 2022 which includes travel reimbursements for board members and College employees if any requested reimbursement exceeds maximum allowable costs, Treasurer Report, Budget Report, Personnel Report, Foundation Report, Kaskaskia College Sports Association Report, and Kaskaskia College Friends of Fine Arts Report. Administrative Reports include Executive Services Report, Administrative Services Report, Instructional Services Report, and Student Services Report.
Motion by Jim Beasley to approve the consent agenda items as presented.
Roll call:
Jim Beasley yes Bryan Holthaus yes
Jeff Brown yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Motion was approved.
NEW BUSINESS
CLOSED SESSION
Motion by Jim Beasley to enter into closed session in accordance with the Illinois Open Meetings Act, and pursuant to Section 2(c) of the Act, the specific reason for conducting an executive session meeting is as follows:
(1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity; 5 ILCS 102/2(c)(1).
Roll call:
Jim Beasley yes Bryan Holthaus yes
Jeff Brown yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Motion was approved and the meeting entered into closed session at 6:58 p.m. Motion by Jim Beasley to end closed session and resume open session.
Roll call:
Jim Beasley yes Bryan Holthaus yes
Jeff Brown yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Motion was approved and the closed session ended and open session resumed at 7:16 p.m.
RESOLUTION 22-05
RESOLUTION ESTABLISHING TUITION AND FEE RATES FOR ACADEMIC YEAR 2022- 2023 (FY 2023)
Motion by Linda Stover to adopt Resolution 22-05 approving Kaskaskia College’s tuition and fees rates will be maintained at the same level for fiscal year 2022-2023 (beginning Summer 2022) and are as follows:
1. In-District Tuition will be maintained at $136.00/credit hour and Mandatory Fees to remain at $16.00/credit hour, for a total In-District credit hour rate of $152.00.
2. Out-of-District (In-State) Tuition be maintained at $235.00/credit hour and Mandatory Fees remain at $16.00/credit hour, for a total Out-of-District credit hour rate of $251.00.
3. Out-of-State and International Tuition be maintained at $395.00/credit hour and Mandatory Fees remain at $16.00/credit hour, for total Out-of-State and International credit hour rate of $411.00; and
4. On-line Additional Fee of $10/credit hour for courses with an online component. President Evans reported the college has only adjusted tuition by $3.00 since 2016.
Roll call:
Jim Beasley yes Bryan Holthaus yes
Jeff Brown yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Motion was approved.
RESOLUTION 22-06
RESOLUTION GRANTING EASEMENT TO THE CITY OF VANDALIA FOR THE VANDALIA SAFE ROUTES TO SCHOOL PROJECT
Motion by Louis Kalert to adopt Resolution 22-06 approving the easement with the City of Vandalia and authorizing the College President to take all necessary actions and execute all documents to complete this transaction including the waiver of rights to an appraisal and compensation for the easement.
Roll call:
Jim Beasley yes Bryan Holthaus yes
Jeff Brown yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Motion was approved.
RESOLUTION 22-07
RESOLUTION TO AWARD THE BID FOR THE PURCHASE OF PNEUMATIC & HYDRAULIC TRAINERS (WORKFORCE EQUITY INITIATIVE GRANT FUNDING)
Motion by Louis Kalert to adopt Resolution 22-07 awarding the bid for the purchase of pneumatic and hydraulic trainers to DEPCO Enterprises, LLC of Frontenac, KS in the amount of $50,875.
Assistant Professor of Industrial Technology Lyle Gross addressed the Board. The college has a course that prepares industrial students with training on hydraulics which training is highly needed by industries in the college district. Two-thirds of the students in this course are from local industries; not the typical 19- to 20-year college student. The purchase of the hydraulic trainers will assist the college in meeting the training needs of industrial students for positions with local industries. This purchase is grant funded.
Roll call:
Jim Beasley yes Bryan Holthaus yes
Jeff Brown yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Motion was approved.
RESOLUTION 22-08
RESOLUTION TO APPROVE THE PURCHASE OF HVAC TRAINERS (CENTRALIA CORRECTIONAL CENTER EDUCATION PROGRAM CTEI GRANT FUNDING)
Motion by Louis Kalert to adopt Resolution 22-08 approving the purchase of the HVAC trainers from Hampden Engineering Corporation of Longmeadow, MA in the amount of $50,655.
Associate Professor of HVAC Mark Kohnen address the Board. There are only a few different trainers across the world that can be used in class settings. Hampden trainers are well known trainers made in the United States and come with good support from the company. The trainers offer both residential and commercial training and are made with multiple simulator faults built in which provide the student with training in troubleshooting problems and correcting them. This purchase is grant funded.
Roll call:
Jim Beasley yes Bryan Holthaus yes
Jeff Brown yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Motion was approved
Approved 03/28/22
RESOLUTION 22-09
RESOLUTION TO APPROVE THE PURCHASE OF A CUTAWAY TOYOTA PRIUS HYBRID TRAINER (ILLINOIS GREEN ECONOMY NETWORK GRANT FUNDING)
Motion by Linda Stover to adopt Resolution 22-09 approving the purchase of the cutaway Toyota Prius hybrid trainer from ConsuLab Training Aids of Quebec, Canada in the amount of $38,963.00.
President Evans addressed the Board regarding this purchase. This purchase will be funded by the Illinois Green Economy Network. The college is looking to be proactive and futuristic and electrical vehicles are the future of the automotive industry. The machine is a cutaway (motor) from an electric vehicle. The motor is housed in clear plexiglass on a stand. This motor will allow students to train on how electric/hybrid motors work. The ConsuLab product has an actual brake and acceleration pedal which provides additional training on these functions.
Roll call:
Jim Beasley yes Bryan Holthaus yes
Jeff Brown yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Motion was approved.
APPROVAL OF CLUB & ORGANIZATION 2021-2022 FUND ALLOCATIONS
Motion by Louis Kalert to approve Student Organization Allocations of $2,585 for the FY22 year and to approve $2,915 to be allocated to clubs upon request and approval of the Director of Student Retention and Support Services and the Allocation committee.
Roll call:
Jim Beasley yes Bryan Holthaus yes
Jeff Brown yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Motion was approved.
APPROVAL OF NEW CLUB PROPOSAL – CAMPUS MINISTRIES
Motion by Jim Beasley to approve the charter and formation of Campus Ministries International - Kaskaskia College (CMI-KC) as a recognized club/organization at Kaskaskia College.
Director of Student Retention & Support Services Steven Foutch and students Luke Barton and Oliva Hanks addressed the Board. CMI is an international organization with clubs on over 4,400 campuses worldwide. CMI clubs are currently operating at Rend Lake College, Greenville University, SIU-E, SIU-C, and Lewis & Clark. Students participating in this club at the college will be able to transfer to the same club at a four-year institution. The club is affiliated with United Pentecostal Nation. The founding principal is to spread the saving message of Jesus Christ through prayer, Bible study and worship.
Roll call:
Jim Beasley yes Bryan Holthaus yes
Jeff Brown yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Motion was approved.
APPROVAL OF RETIREMENT OF TRANSITIONAL ADVISOR
Motion by Jim Beasley to accept the retirement of Sandra Neabuhr as the Transitional Advisor effective May 31, 2022.
Roll call:
Jim Beasley yes Bryan Holthaus yes
Jeff Brown yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Motion was approved.
APPROVAL OF RETIREMENT OF VICE PRESIDENT OF STUDENT SERVICES
Motion by Jim Beasley to accept, with regrets, the retirement of Susan Batchelor as the Vice President of Student Services effective June 30, 2022.
Roll call:
Jim Beasley yes Bryan Holthaus yes
Jeff Brown yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Motion was approved.
APPROVAL OF RESIGNATION OF DIRECTOR OF TRENTON EDUCATION CENTER
Motion by Jim Beasley to accept the resignation of Michelle O-Laughlin as the Director of Trenton Education Center effective January 31, 2022. Michelle is moving out-of-state.
Roll call:
Jim Beasley yes Bryan Holthaus yes
Jeff Brown yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Motion was approved.
APPROVAL OF RESIGNATION OF GRANT AND CONTRACT ACCOUNTANT (POSITION 1)
Motion by Jim Beasley to accept the resignation of Shelby King a Grant and Contract Accountant effective December 31, 2021.
Roll call:
Jim Beasley yes Bryan Holthaus yes
Jeff Brown yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Motion was approved.
APPROVAL OF RESIGNATION OF GRANT AND CONTRACT ACCOUNTANT (POSITION 2)
Motion by Linda Stover to accept the resignation of Wes Lindsey as a Grant and Contract Accountant effective February 28, 2022. Mr. Lindsey accepted a position out-of-state moving up in his career path.
Roll call:
Jim Beasley yes Bryan Holthaus yes
Jeff Brown yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Motion was approved.
APPROVAL OF RESIGNATION OF HUMAN RESOURCES COORDINATOR
Motion by Linda Stover to accept the resignation of Lisa Szatkowski as the Human Resources Coordinator effective February 28, 2022.
Roll call:
Jim Beasley yes Bryan Holthaus yes
Jeff Brown yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Motion was approved.
APPROVAL OF POSITION OF STUDENT SUCCESS COACH (REPLACEMENT POSITION/PARTIALLY GRANT FUNDED)
Motion by Louis Kalert to approve the search for a full-time, professional managerial, Student Success Coach with a starting salary of $39,000, and eligibility for fringe benefits. The salary will be split between grant and institutionally funded.
This position is a restructured position of a Transitional Advisor who is retiring. The position will have regular advising with some Title III functions added with those functions being funded with Tittle III funds. The position was restructured to meet the needs of institution and the grant.
Roll call:
Jim Beasley yes Bryan Holthaus yes
Jeff Brown yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Motion was approved.
APPROVAL OF EMPLOYMENT OF EXECUTIVE DIRECTOR OF DEVELOPMENT (REPLACEMENT POSITION)
Motion by Linda Stover to approve the hire of Holly Sallee as full-time Executive Director of Development, hire date to be determined, at an annual salary of $62,000 with eligibility for fringe
Roll call:
Jim Beasley yes Bryan Holthaus yes
Jeff Brown yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Motion was approved.
APPROVAL OF EMPLOYMENT OF WAREHOUSE AND DISTRIBUTION INSTRUCTOR CENTRALIA CORRECTIONAL CENTER (IDOC CONTRACT FUNDED)
Motion by Louis Kalert to approve the hire of Nathan Gibbs as the Warehouse and Distribution Instructor at the Centralia Correctional Center, effective upon completion of background check, and contingent upon board approval. His annual base salary would be $52,500 with eligibility for fringe benefits.
Roll call:
Jim Beasley yes Bryan Holthaus yes
Jeff Brown yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Motion was approved.
APPROVAL OF EMPLOYMENT OF IT SYSTEMS ADMINISTRATOR
Motion by Mr. Beasley to approve the hire of Zachary Ricke as full-time Information Technology Systems Administrator, with a tentative effective date of March 7, 2022 at an annual salary of $40,000.
Roll call:
Jim Beasley yes Bryan Holthaus yes
Jeff Brown yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Motion was approved.
FIRST READING OF POLICY 6.0401- SYLLABI POLICY REVISION
No action was taken. Informational only.
FINAL READING AND APPROVAL OF POLICY 3.1008 – POLICY FOR PREPARING AND UPDATING DISCLOSURES PURSUANT TO SECURITIES LAWS
Motion by Louis Kalert to approve the final reading of Policy 3.1008 – Policy for Preparing and Updating Disclosures Pursuant to Securities Laws as presented.
Roll call:
Jim Beasley yes Bryan Holthaus yes
Jeff Brown yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Motion was approved.
FUTURE AGENDA ITEMS
A. Approval of Employment of Industrial Technology Instructor at FCI Greenville (FDOC Contract Funded)
B. Remainder of Financial Audit (Informational Report Only)
C. Acceptance of Proposal for Professional Audit Services (March)
D. Resolution to Award Bid for Programmable Logic Controller Trainers (Title III Funding)
E. Resolution to Approve the Disposal of Surplus Equipment
F. Approval of Bid for Trenton Education Center Solar System (IGEN) (March)
G. Approval of Purchase of Vehicle/Trailer Storage Building
H. Approval of Vendor to Provide Photo Copier Services
TRUSTEE AND PRESIDENT’S COMMENTS AND REPORTS
STUDENT TRUSTEE REPORT
Student Trustee Alexis Enke was absent.
PRESIDENT’S COMMENTS
• The college is very pleased with the results of the Student Satisfaction Survey. The scores show the college is well ahead of other community colleges (300+) in all areas when compared nationally. This is exceptionally pleasing considering the pandemic.
• President Evans and Trustee Linda Stover attended the Legislative Summit in Washington D.C. in early February. President Evans and Trustee Stover met will all of our elected officials or their designee while in D.C. with the exception of Senator Duckworth with whom they had a call after the summit. During the meetings the college spent a lot of time discussing deferred maintenance needs and the differences of those needs between community colleges and universities.
• The college lobbyists, Judy Hemker and Craig Roper were successful in securing the funds from the Capital Development Board which had been paid as the college’s match for the Vandalia Phase II project. These funds were donated to the Foundation by a private donor to be used specifically for something related to fine arts in Vandalia. The funds will be returned to the Foundation pending approval of plans for an art gallery in the Vandalia Education Center. The project is in the design phase at this time.
• The bids for Phase I of the HB & L Classroom Renovation Project have been received and are being vetted for accuracy. The college was pleased with the number of bids received for this project. The approval of bids will be awarded at the special meeting scheduled for March 7, 2022.
• The State of Illinois is up-to-date with their payments through February. • The college has submitted the ICCB Recognition Report.
• The college was fortunate to receive the Workforce Equity Grant again. The college has met or exceeded the goals and requirements for this grant.
Approved 03/28/22
TRUSTEES COMMENTS
Trustee Jim Beasley reminded everyone of the great country we live in and asked that everyone remember the people involved in the Ukrainian crisis.
Trustee Linda Stover commented on her trip to Washington D.C. for the National Legislative Summit with President Evans. Trustee Stover shared with the Board that our legislators find President Evans to be very approachable and she commended him for that. She believes the trip was very beneficial for the college.
Chair Hawley read thank you notes from the Poettker family and from Professor Karla Rodgers for remembering them at the time of their loss.
Chair Hawley also read a thank you from Congressman Rodney Davis who came down and toured the Vandalia Education Center the week after President Evans and Trustee Stover met with him in Washington D.C.
ADJOURNMENT
Motion by Jim Beasley to adjourn. All members voted yes by voice vote. The meeting adjourned at 8:15 p.m.
https://www.kaskaskia.edu/media/web-assets/documents/board-minutes-amp-agendas/february/February-28,-2022-Minutes-with-Resolutions-for-Posting.pdf
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