City of Anna City Council met Dec. 7.
Here are the minutes provided by the council:
The Anna City Council met in regular session at Anna City Hall at 5:01 p.m. The meeting was called to order by Mayor Steve Hartline. The roll call went as follows: Present were Commissioner Michael Bigler, Commissioner Kathy Bryan, Commissioner Bryan Miller, Commissioner Martha Ann Webb and Mayor Steve Hartline. None were absent.
A motion was made by Commissioner Bryan and seconded by Commissioner Miller that it be RESOLVED TO APPROVE NOVEMBER 2ND, 2021 ANNA CITY COUCNIL REGULAR SESSION MINUTES AS THE OFFICIAL MINUTES OF SAID MEETING. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay – none. Mayor Hartline declared the motion carried.
A motion was made by Commissioner Webb and seconded by Commissioner Bryan that it be RESOLVED TO APPROVE NOVEMBER 16th, 2021 ANNA CITY COUCNIL REGULAR SESSION MINUTES AS THE OFFICIAL MINUTES OF SAID MEETING. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay – none. Mayor Hartline declared the motion carried.
City Administrator Dori Bigler submitted project updates to the council. (1) An update on Small Business Christmas from November 27th. 726 tickets were sold for ice skating. We will look into having the rink again next year. (2) Resolution 2021-41 was previously approved for the EDA Grant application. Our engineer, Richard Howell has been working on a cost estimate for the project and it is now a $5.5 million dollar project. Administrator Bigler met with Bernardi Securities regarding a bond issue for the financing of the match portion of this grant. Ms. Bigler gave a handout to the council. Ms. Bigler reported that historically speaking, this is a good time to do a bond issue as rates are low. Mayor Hartline commented that he and Ms. Bigler discussed this and it is a good idea. Everything is going east for expansion. Administrator Bigler gave a recap of the grant project; it would include a water tower in the business park, upsizing the main to Lick Creek, making all of the back lots shovel ready, extending the water main, extending the sewer main and adding a lift station and creating an access road to all potential lots. This should ensure there are no water pressure or fire suppression issues on the east end of town now or in the future with expansion. Commissioner Bryan commented that people don’t want to build out there because of the cost of the utilities. Mayor Hartline asked what size the new main would be. Administrator Bigler commented that it would go from a 10” to a 14” water main. Administrator Bigler pointed out that we will be getting $4,000,000 with the grant and will only have to pay $1,500,000. Mayor Hartline stated that if we are going to do it, now is the time. Commissioner Bigler asked if we do issue bonds, what is the timeframe we are looking at. Administrator Bigler explained that we have to apply through Southern 5 and our application hasn’t been submitted as they are waiting for one last item from the engineer. They said we have a good chance as an application hasn’t come from our region in quite some time. (3) An update on the mobile food permits, all 10 permits are taken for 2021. These 10 will have first dibs on the permits for 2022. Ms. Bigler will report back if all 10 have renewed and if there are any permits open for 2022. (4) Gas prices were at a 25 year low in 2020 and are at a 13 year high in 2021. (5) City Administrator Bigler reported that she is working with the Active Transportation Alliance. After a conference call with their agency, they agreed to help us with coming up with a plan for creating a walking and biking path for the ‘Walmart Corridor’. (6) Ms. Bigler invited the council to the City of Anna Christmas luncheon on Wednesday, December 15th at noon. (7) Ms. Bigler asked the council their opinion on updating the current procedure for pass-thru donations. The council agreed they are fine with the current process.
A motion was made by Liquor Commissioner Hartline and seconded by Commissioner Miller that it be RESOLVED TO APPROVE THE GENERAL RETAIL LIQUOR LICENSE FOR ANDREA LASTER. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Miller and Mayor Hartline voted yea. Commissioner Bryan abstained. Commissioner Webb voted nay. Mayor Hartline declared the motion carried.
City Administrator Dori Bigler explained that Dale and Monica Russell of Just Chill have requested a 1-month extension to the previously agreed upon term for the concession stand agreement.
A motion was made by Commissioner Bigler and seconded by Commissioner Bryan that it be RESOLVED TO APPROVE RESOLUTION 2021-43; AUTHORIZING AND APPROVING AN AMENDMENT WITH JUST CHILL TO PROVIDE CONCESSION SERVICES
AT THE ANNA CITY PARK CONCESSION STAND IN 2022. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay – none. Mayor Hartline declared the motion carried.
Administrator Bigler explained that Steve Kelley is the current service person and is retiring on December 31st. Bid sheets were posted. Darren Brown was the only employee to sign the bid sheet and this appointment will be effective January 1, 2022.
A motion was made by Commissioner Bryan and seconded by Commissioner Miller that it be RESOLVED TO APPOINT DARREN BROWN AS SERVICE PERSON. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay – none. Mayor Hartline declared the motion carried.
Administrator Bigler reported that annual employees are given gift cards for Christmas.
A motion was made by Commissioner Bryan and seconded by Commissioner Bigler that it be RESOLVED TO AUTHORIZE THE ANNUAL EMPLOYEE CHRISTMAS GIFT CARDS. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay – none. Mayor Hartline declared the motion carried.
City Administrator Dori Bigler explained that there were previously discussions with the council regarding an add-on item for the new fire truck. The request is to add scene lights at a cost of $14,726 while the vehicle is still in production.
A motion was made by Commissioner Miller and seconded by Commissioner Bryan that it be RESOLVED TO AUTHORIZE THE ADDITION OF SCENE LIGHTING AT A COST OF $14,746.00 TO THE NEW FIRE TRUCK. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay – none. Mayor Hartline declared the motion carried.
A motion was made by Commissioner Miller and seconded by Commissioner Webb that it be RESOLVED TO AUTHORIZE THE SHOP WITH A FIREMAN/COP $500 ANNUAL DONATION. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay – none. Mayor Hartline declared the motion carried.
Mayor Hartline asked Administrator Bigler to explain why a new police vehicle is being requested. Administrator Bigler explained that one of our squad cars was totaled in a car accident, no injuries and the accident was not our fault. Our insurance cut a check for $14,250.00 and the remainder is budgeted for in the police capital equipment fund.
A motion was made by Commissioner Miller and seconded by Commissioner Webb that it be RESOLVED TO AUTHORIZE UP TO $19,000 FROM THE POLICE DEPARTMENT CAPITAL EQUIPMENT FUND. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay – none. Mayor Hartline declared the motion carried.
A motion was made by Commissioner Webb and seconded by Commissioner Miller that it be RESOLVED TO APPROVE A ZONING APPLICATION AT 403 SOUTH ST. FOR GARY RIDER A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay – none. Mayor Hartline declared the motion carried.
A motion was made by Commissioner Bryan and seconded by Commissioner Miller that it be RESOLVED TO APPROVE A FENCE APPLICATION AT 217 E. VIENNA ST. FOR SALVADOR ALONSO. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay – none. Mayor Hartline declared the motion carried.
Mayor Hartline asked the council if they had anything to report.
Commissioner Miller announced that Mary K wishes to speak, she came in late. Mary K Harris addressed the council and thanked them for their support of the Union County Pay It Forward Program through the parade and Gumdrop Drive.
Commissioner Bryan inquired about an idea for modern day caroling. Steve Hornbeak was out of town, but would like to do the dueling piano set up for mobile Christmas Caroling on December 23rd from 6PM-8PM. The Council agreed that no application or permission was needed. Chief Watkins said he could provide a car with lights for safety. Commissioner Bryan said that they will talk.
Commissioner Bryan also inquired about the ordinance regarding digging up a city street and that it requires concrete to be placed. Commissioner Bryan asked why it is this way if an alley doesn’t have concrete to begin with, it seems we are making people replace with better. Public Works Manager Gary Dahmer stated that this is required so that there is no sagging or sinking where the patch is located. It makes it easier to go back over the next year with oil and chip and have a smooth surface. He also stated that concrete can be poured year-round, while oil and chip cannot. Mayor Hartline said he understood why our ordinance is that way. Commissioner Bryan said it made sense.
Commissioner Miller said that people brought up that there was confusion in the past of finding where to put wreaths for Wreaths Across America. Miller asked if the city could put flags on each grave ahead of time. Administrator Bigler replied that she and Public Works Manager Dahmer discussed this earlier in the day. It would take two employees two days to locate and mark all of the graves. Commissioner Bigler commented that it only took around an hour last year for all the wreaths to be laid. Commissioner Webb stated that she talked to Jim Koonce with Honor Wreaths for Veterans about this and he said it isn’t a good idea, as the flags sometimes are vandalized and removed and the work is for nothing. Administrator Bigler commented that this year should be much smoother as all veterans will be covered, not just certain ones. This will decrease the amount of searching and should speed up the process somewhat.
Commissioner Webb reported that the wreaths for Wreaths Across America were delivered today. Anna has around 840 veterans and we received 1,017. Some of these wreaths were sold for other cemeteries but all of our veterans will be covered.
Commissioner Webb stated that she sold wreaths to people all over the U.S. Her next goal is to cover ever veteran in Union County.
Commissioner Miller said that a local business approached him and is interested in sponsoring a spring festival. The business will cover the cost of a band. Commissioner Miller said he spoke with the CEO kids and they could set up booths promoting their business. The date would be April 23rd. Mayor Hartline asked what the city would sponsor. Commissioner Miller said the insurance. Commissioner Webb asked if this was too close to the Annabelle Festival, which she knows they are wanting the city to be involved with this year. Administrator Bigler replied that the Chamber is currently putting together their application and will be presenting it to the council in February. Mayor Hartline concluded with saying yes, we need something in writing and an application. He also added that every event done this year has been successful.
A motion was made by Commissioner Webb and seconded by Commissioner Bryan that it be RESOLVED TO ENTER INTO CLOSED SESSION TO DISCUSS PENDING LITIGATION AT 5:44 PM. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay – none. Mayor Hartline declared the motion carried.
A motion was made by Commissioner Bryan and seconded by Commissioner Webb that it be RESOLVED TO EXIT CLOSED SESSION AT 5:56 PM. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay – none. Mayor Hartline declared the motion carried.
A motion was made by Commissioner Webb and seconded by Commissioner Bryan that it be RESOLVED TO APPROVE THE CLOSED SESSION MINUTES OF DECEMBER 7, 2021 AS PREVIOUSLY READ AS THE OFFICIAL CLOSED SESSION MINUTES OF SAID MEETING. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay – none. Mayor Hartline declared the motion carried.
A motion was made by Commissioner Webb and seconded by Commissioner Bryan that it be RESOLVED THAT THE REGULAR SESSION OF THE ANNA CITY COUNCIL MEETING OF DECEMBER 7, 2021 BE ADJOURNED AT 5:57 PM. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay – none. Mayor Hartline declared the motion carried.
https://cityofanna.org/wp-content/uploads/2022/01/DECEMBER-7-2021-MINUTES-REGULAR-SESSION-2.pdf
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