Kaskaskia College Board of Trustees met Nov. 22.
Here are the minutes provided by the board:
ROLL CALL/ATTENDANCE
Chair, Bill Hawley convened a regular meeting of the Board of Trustees (Board) at 6:30 p.m. in the Lifelong Learning Center on the Kaskaskia College main campus. Trustees present at the meeting in person were Bill Hawley, Bryan Holthaus, Louis Kalert, Linda Stover, Laura Wedekemper, and Student Trustee Alexis Enke. Trustee Jeff Brown attended the meeting remotely. Trustee Jim Beasley was absent.
Dennis Weedman, Legal Counsel from Robbins Schwartz attended the meeting in person.
College staff members attending in person were President George Evans, Dr. Susan Batchelor, Jennings Carter, Cary Day, Judy Hemker, Jill Hercules, George Kriss, Julie Obermark, Karol Potter, Craig Roper, Amy Troutt, and Todd Wagner
Media attending in person were Bruce Kropp of WJBD radio and Steven Stilt of the Centralia Sentinel.
PLEDGE OF ALLEGIANCE
Chair Hawley led in the Pledge of Allegiance.
RECOGNITION
President Evans recognized the following in-person guests in attendance: Chris Suda and Justin Knorr of CliftonLarsonAllen LLP (CLA).
GUESTS
President Evans recognized the following new employee in attendance: Development and Grant Coordinator, Kathy Evans.
PRESENTATION OF FY 2021 AUDIT AND APPROVAL - ACCEPT THE INDEPENDENT AUDITOR’S REPORT ON THE AUDITED FINANCIAL STATEMENTS FOR THE FISCAL YEARS ENDED JUNE 2021 AND 2020
Chris Suda from CliftonLarsenAllen LLP presented the independent auditor’s report on the audited financial statements for the Fiscal Years ending June 2021 and 2020. No material weaknesses were found nor were any issues requiring follow-up identified during the audit. The college rated the cleanest available under their auditing standards.
PUBLIC COMMENT
No public comment was given.
CONSENT AGENDA
Items on the Consent Agenda include
A. October 25, 2021 Bond Hearing Minutes
B. October 25, 2021 Regular Meeting Minutes
Ratification and approval of disbursements and payrolls for October, 2021 which includes travel reimbursements for board members and College employees if any requested reimbursement exceeds maximum allowable costs, Treasurer Report, Budget Report, Personnel Report, Foundation Report, Kaskaskia College Sports Association Report, and Kaskaskia College Friends of Fine Arts Report. Administrative Reports include Administrative Services Report, Instructional Services Report, Student Services Report, and Executive Services Report.
Motion by Bryan Holthaus to approve the consent agenda items as presented.
Roll call:
Jeff Brown yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Laura Wedekemper yes
Alexis Enke yes
Motion was approved.
OLD UNFINISHED BUSINESS
None
NEW BUSINESS
CLOSED SESSION
No closed session was held.
PRESENTATION OF THE FY2021 AUDIT
Motion by Linda Stover to accept the Independent Auditors’ Report on the Audited Financial Statements for the Fiscal Years Ended June 30, 2021 and 2020.
Roll call:
Jeff Brown yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Laura Wedekemper yes
Alexis Enke yes
Motion was approved.
RESOLUTION 21-57
RESOLUTION TO AWARD BID FOR ROOF REPLACEMENT PROJECTS (PHS PROJECT) Motion by Bryan Holthaus to award the bid for the Roof Replacements Project to Glandt Roofing LLC of East Carondelet, Illinois in the total amount of $454,865.
Roll call:
Jeff Brown yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Laura Wedekemper yes
Alexis Enke yes
Motion was approved.
APPROVAL OF RETIREMENT OF BUILDINGS & GROUNDS TECHNICIAN Motion by Louis Kalert to accept the retirement of Rodney Saeger as Buildings and Grounds Technician effective December 31, 2021.
Roll call:
Jeff Brown yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Laura Wedekemper yes
Alexis Enke yes
Motion was approved.
APPROVAL OF EMPLOYMENT OF ASSISTANT PROFESSOR OF CHEMISTRY (REPLACEMENT POSITION)
Motion by Linda Stover to approve the hire of Aryashree Kharel as the Assistant Professor of Chemistry, effective upon completion of reference and background check, and contingent upon board approval. Her annual base salary would be $57,838 with eligibility for fringe benefits.
Roll call:
Jeff Brown yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Laura Wedekemper yes
Alexis Enke yes
Motion was approved.
APPROVAL OF EMPLOYMENT OF DIRECTOR OF RETENTION AND SUPPORT SERVICES (REPLACEMENT POSITION)
Motion by Bryan Holthaus to approve the hire of Steven Foutch as the Director of Retention & Support Services at a starting annual salary of $62,000 with an effective start date of January 3, 2022.
Roll call:
Jeff Brown yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Laura Wedekemper yes
Alexis Enke yes
Motion was approved.
APPROVAL OF EMPLOYMENT OF ASSOCIATE DEAN OF WORKFORCE ENGAGEMENT AND INDUSTRIAL CAREERS (REPLACEMENT POSITION)
Motion by Bryan Holthaus to approve the hire of Joy Fitts as the Associate Dean of Workforce Engagement and Industrial Careers, effective December 6, 2021, with an annual salary $73,000 with eligibility for fringe benefits.
Roll call:
Jeff Brown yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Laura Wedekemper yes
Alexis Enke yes
Motion was approved.
APPROVAL OF ADULT EDUCATION & LITERACY COORDINATOR* (REPLACEMENT POSITION)
Motion by Bryan Holthaus to approve the hire Gina Cagle as Adult Education & Literacy Education Coordinator at an annual salary of $37,500 with eligibility for fringe benefits.
Roll call:
Jeff Brown yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Laura Wedekemper yes
Alexis Enke yes
Motion was approved.
APPROVAL OF FULL-TIME ATHLETIC DIRECTOR POSITION (30-HOUR EMPLOYEE, TO 40-HOUR EMPLOYEE)
Motion by Linda Stover to approve the replacement position for full-time (40 hours) Athletic Director at an annual salary of $40,000 to $50,000 with eligibility for fringe benefits.
Roll call:
Jeff Brown yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Laura Wedekemper yes
Alexis Enke yes
Motion was approved.
FUTURE AGENDA ITEMS
A. Resolution providing for the issue of not to exceed $24,500,000 General Obligation Bonds of the District for the purpose of paying claims against the District, providing for the levy of a direct annual tax sufficient to pay the principal and interest on said bonds, and authorizing the sale of said bonds to the purchaser thereof. (December)
B. Approval of PHS FY23 Allocation (December)
C. Approval of Perkins Project Coordinator (December)
D. Approval of Retirement of Academic Advisor
E. Update of Bookstore Transition (January)
F. Approval of Purchase of Vehicle/Trailer Storage Building (December)
G. Approval of Vendor to Provide Photo Copier Services
H. Approval of Vendor for Vending Services
TRUSTEE AND PRESIDENT’S COMMENTS AND REPORTS
STUDENT TRUSTEE REPORT
• Fall semester is coming to an end. Final exams are scheduled for the week of December 6, 2021 – December 10, 2021.
• Jody Stover has scheduled several activities to include offering students massages as well as support dogs will be on campus the week of exams.
• The annual Student Satisfaction Survey has been completed.
• The Women’s Cross-Country Team placed 15th and the Men’s Cross-Country Team placed 21st.
• Staff are adopting families for Secret Santa.
• Staff are busy decorating their departments and hallways for holiday season.
PRESIDENT’S COMMENTS
• Notice was received from the Higher Learning Commission (HLC) advising the HLC Board had acted and determined the college is no longer at risk of non-compliance with the Criteria for Accreditation and removed the college from Notice.
• The next HLC in-depth visit will be in April 2024.
• The college has been awarded another Illinois Green Economy Network (IGEN) grant for electric vehicle charging stations and solar panel installation at the Trenton Education Center.
• Project planning meetings are moving to the design phase for the referendum projects. Staff, faculty and students are involved in the design meetings. Several staff went on fieldtrips to other colleges and universities to review designs and technology available at those institutions.
• President Evans met with the lobbyists for Kaskaskia College and the Kaskaskia College Foundation recently. The college expects the release of funds previously submitted as the college match for the Vandalia Phase II project. The lobbyists are continuing to meet with legislatures and members of the Capital Development Board on possible funding for capital projects.
• President Evans congratulation Judy Hemker and the Finance Team for the excellent rating and the outstanding audit results presented by the auditing firm.
• The Enduring Freedom event was well attended by veterans and their families, community members, staff and students.
• The annual President’s Christmas Celebration is scheduled for December 8, 2021.
TRUSTEE INDIVIDUAL COMMENTS
Laura Wedekemper attended an ICCTA meeting in Schaumburg recently and informed the Board how strong of an advocate President Evans is for not only Kaskaskia College, but all community colleges. President Evans is involved in important issues and represents the college very well.
Louis Kalert thanked everyone for the flowers for his wife. Mr. Kalert said the Enduring Freedom event was very nice.
Chair Hawley read a thank you note from the Mundell family for the flowers in honor of Norma Mundell.
Chair Hawley read a thank you note received from a student on behalf of the members of the Clinton County CEO Program thanking the college for donating time to walk through the Career Pathways tool with the members of the program.
Chair Hawley read a thank you note from Suzanne Davis of Greenville University thanking the college for their support of her inauguration day.
ADJOURNMENT
Motion by Louis Kalert to adjourn. All members voted yes by voice vote. The meeting adjourned at 7:10 p.m.
https://www.kaskaskia.edu/media/web-assets/documents/board-minutes-amp-agendas/november/11-22-21-Board-of-Trustees-Minutes.pdf
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