Alden-Hebron Community Consolidated Unit School District #19 Board of Education met Oct. 20.
Here are the minutes provided by the board:
President Norton called the regular meeting of the Board of Education of Alden-Hebron Community Consolidated Unit School District #19 to order at 7:15pm.
Roll Call
PRESENT: Mr. Norton, Mr. Winkelman, Mrs. Smith, Mr. Madsen, Mr. Eskridge, Mr. Berg, Mrs. Johnson
ABSENT: None
ALSO PRESENT: Tiffany Elswick-Superintendent, Tim Hayunga-MS/HS Principal, Eric Slocum-ES Principal, Katie Beck Student Services Coordinator, Cyndie Erckfritz-Transportation, Scott Redden-B&G, Sandy Drevalas VOH, Ray Stalker
REMOTE:
Colleen Geils-Media Specialist, Teresa Eick-HS Teacher, Michelle Cashmore-Interventionist, Pat Syens Treasurer
Correspondence
• 09/30/2021: FOIA from Abby Callard—Dashboard McHenry County; requesting information regarding overall absenteeism rates for the District in the 2020-2021 school year. Satisfied 10/07/21.
• 10/04/2021: FOIA from Katherine Smyser—NBC5 Chicago—requesting information regarding unclaimed funds or property either reported by OR due to the District. Satisfied 10/05/2021.
COMMUNICATIONS
Public Comments
None
Staff Comments
None
Board Comments
None
Consent Agenda
The following items were reviewed under the Consent Agenda
*A. Approval of September 15, 2021 Regular and Executive Session Meeting Minutes
*B. Recap of September 2021 Expenditures
*C. Treasurer’s Report for September 2021
*D. Approval of Current Invoices and Payroll
*E. Personnel Report—ITEM REMOVED FOR FURTHER DISCUSSION
*F. Fund Raising Request: HSBBB/HSGBB—Crandall’s AYCE chicken dinner, 11/01/2021
*G. Resolution to include compensation paid under IRC Section 125 Plan (pre-tax deductions) as IMRF earnings.
Mrs. Smith moved, Mr. Madsen seconded to approve the consent agenda with Item “E. Personnel Report” removed for further discussion.
AYES: Mr. Norton, Mr. Winkelman, Mrs. Smith, Mr. Madsen, Mr. Eskridge, Mr. Berg, Mrs. Johnson
NAYS: None
ABSENT: None
Motion Carried
BUSINESS
ADMINISTRATION
Mr. Eric Slocum-ES Principal – as presented
Mr. Slocum added:
• Parent/Teacher Conferences are underway tonight and tomorrow night.
• Next week is Red Ribbon Week and Halloween.
• The Small School/Giant Dreams Shirt All-School picture was taken last week.
• The next Parent Night will be an Exotic Animal event.
Mr. Tim Hayunga-MS/HS Principal – as presented
Mr. Hayunga added:
• Parent/Teacher Conferences for the MS/HS students are being held remotely.
• Fall sports are coming to an end
• SEL and anti-bullying projects are being developed at the MS and the HS levels
Mr. Hayunga and Mr. Slocum shared the Fall Assessment and Intervention Data for their schools and their School Improvement Plans.
Mrs. Johnson motioned; Mr. Winkelman seconded to accept the ES SIP as presented by Mr. Slocum. Motion Carried
Mrs. Johnson motioned; Mrs. Smith seconded to accept the MS/HS SIP as presented by Mr. Hayunga. Motion Carried
Mrs. Tiffany Elswick-Superintendent – as presented
Mrs. Elswick added:
• The District Improvement/Strategic Management Plan will be updated in 2022
• 34% of staff participated in the Flu Shot Clinic last week
• The VOH would like to put a Holiday Tree up in front of the MS/HS building and would also like to partner with the District for the Secret Santa project, no opposition from the BOE
• Curative has agreed to hold a Covid testing clinic in a tent in the ES parking lot on Tuesdays from 9am til 3pm for anyone in the community. They will have PCR as well as rapid testing.
• Mrs. Elswick asked for and received direction from the BOE to have “Weather Days” when there is inclement weather as opposed to having “Remote Learning Days”
• Mrs. Elswick inquired of the BOE if they would like the Lessee to automatically renew the Land Lease when the term is going to expire rather than go out to bid every 3 years. The BOE wants the lease to stay as it is, requiring the bidding process to take place.
• Mrs. Elswick explained the necessity of designating lease revenue to an account held in reserve for capital projects
• Mrs. Elswick suggested the BOE increase the daily amount paid to substitute teachers since the District is in desperate need of substitutes, as are most schools in the area. However, District 19 has the lowest pay rate for substitutes.
Mrs. Johnson moved; Mr. Winkelman seconded to adopt the Resolution to designate revenue from the Land Lease as a reserved asset and to hold it in an account reserved for capital projects.
AYES: Norton, Winkelman, Smith, Madsen, Eskridge, Berg, Johnson
NAYS: None
ABSENT: None
Motion Carried
Mr. Berg moved; Mr. Winkelman seconded to approve the increase in Substitute Teacher pay from $90/day to $115/day.
AYES: Norton, Winkelman, Smith, Madsen, Eskridge, Berg, Johnson
NAYS: None
ABSENT: None
Motion Carried
VILLAGE
Mrs. Smith attended the VOH meeting on 9/27/2021. Items discussed included:
• Golf carts not allowed on state highways in town, maybe in subdivisions
• The 5K Spooky Run will be held on 10/30/2021
• Liquor license for annual Pig Roast
• Annexation of property bought by Hoops to expand parking area
• Canine officer will stay
• Trick-or-Treat will be Sunday, 10/31/2021 3:00pm to 7:00pm
TOWNSHIP
• Alden Township: Mr. Madsen attended the Alden Township meeting. Items discussed:
➢ Payment of regular bills
➢ New township sign
• Hebron Township: Mrs. Johnson attended the Hebron Township meeting. Items discussed:
➢ Work on Hebron Road has been completed.
➢ Linn-Hebron Cemetery received a donation making it possible to have some tree trimming done and work on the cemetery roads to be done.
FINANCE
Mrs. Syens stated the Audit went very well and that there were no “findings” that needed correction. This is in great part due to the wonderful job done by the Bookkeeper, Mrs. Alfonso.
A Finance Committee meeting has been scheduled for 6:00pm on 11/17/2021 (right before the regular BOE meeting).
Mr. Berg moved; Mrs. Smith seconded to accept the FY21 Audit as presented.
AYES: Mr. Norton, Mr. Winkelman, Mrs. Smith, Mr. Madsen, Mr. Eskridge, Mr. Berg, Mrs. Johnson NAYS: None
ABSENT: None
Motion Carried
PHYSICAL STRUCTURES/MAINTENANCE
Mr. Redden added:
• Hastings has submitted their price for the upcoming winter: $4650.00 for the season.
• Speakers will be installed in the DO on Friday, 10/22/21
• The Fire Marshal will conduct the inspection of the buildings on Friday, 10/22/21
• Mr. Redden and his staff will start the boilers on Friday, 10/22/21
FACILITIES UPDATE
Information from Mrs. Elswick:
• District Architect of Record is Wold; They are looking at the District’s Maintenance Grant and ESSER II and ESSER III funds. The rooftop units at the ES may be among the first items addressed.
• Meet on Wed
• BOE workshop was held to develop a timeline for a possible referendum to place on the ballot in November of 2022.
• Mrs. Elswick will hold a “Coffee Talk” at Hazel’s Diner on Thursday, 11/18/2021 (the morning after the next BOE meeting). Community members will be welcome to come and discuss the timeline developed by the BOE
TRANSPORTATION
Mrs. Erckfritz stated that the MV1 had to be taken to Des Plaines for repair on the ramp. Also, the new antenna that was installed works very well.
STUDENT SERVICES—as presented
Mrs. Beck added that the Birth to 3 program had a Parent Connection group this evening in conjunction with Parent/Teacher Conferences. Also, the Birth to 3 program will be joining the rest of the ES in hosting the Parent night with Exotic Animals.
COMMUNICATIONS
Public Comments:
None
Staff Comments
• Mrs. Elswick thanked Davina VanderPal for the work she has done on the District Website and the District Newsletter. Also, thanks to Michele Alfonso (bookkeeper) and Deanna VanderPal (administrative assistant) for making her transition to full-time Superintendent as smooth as it could be.
• Mrs. Erckfritz commented that it was a great idea to get the whole student body and all the staff a t-shirt and take a picture of the whole group on the football field. Thank you, Mr. Slocum.
Board Comments
• Mr. Berg stated that the Trunk-or-Treat event last weekend was a great success
• Mrs. Smith commended the athletic department and the community for holding a moment of silence in memory of Richard Hammond. He was an alumnus, former football player, and long time member of the football “chain gang”. Mr. Hammond passed away last week after a short illness.
Mr. Madsen moved; Mr. Winkelman seconded to go into Executive Session at 8:50pm for the appointment, employment, compensation, discipline, performance, or dismissal of specific employees.
Returned to Open Session at 10:09pm.
Action resulting from Executive Session:
Mrs. Johnson moved; Mr. Berg seconded to approve the Personnel Report for 10/20/2021.
AYES: Mr. Norton, Mrs. Smith, Mr. Eskridge, Mr. Berg, Mrs. Johnson
NAYS: None
ABSTAIN: Mr. Winkelman, Mr. Madsen
ABSENT: None
Motion Carried.
Adjournment
Mr. Madsen moved; Mr. Berg s
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