Alden-Hebron Community Consolidated Unit School District #19 Board of Education met Sept. 15.
Here are the minutes provided by the board:
President Norton called the regular meeting of the Board of Education of Alden-Hebron Community Consolidated Unit School District #19 to order at 7:00 p.m.
Roll Call
PRESENT: Mr. Norton, Mr. Winkelman, Mrs. Smith, Mr. Madsen, Mr. Berg, Mrs. Johnson
ABSENT: Mr. Eskridge
ALSO PRESENT:
Tiffany Elswick-Superintendent, Tim Hayunga-MS/HS Principal, Eric Slocum-ES Principal, Katie Beck-Student Services, Cyndie Erckfritz-Transportation, Pat Peterson-VOH, Ray Stalker
REMOTE:
Pat Syens-Treasurer, Colleen Geils-Media Specialist, Karen Fallon-ES Teacher, Patti Peisert-ES Teacher
Correspondence
• 08/17/2021: FOIA from Dylan Hayes requesting Social Studies Curriculum for all levels—ES, MS, & HS. Satisfied on 09/01/2021.
• 09/08/2021: FOIA from Angel Tormis at Steep Steel, LLC. Requesting information leases or licenses for wireless installations on District property. Satisfied on 9/10/2021
COMMUNICATIONS
Public Comments
Mrs. Peterson shared:
• Village of Hebron will be hosting a Hebron Fall Festival in the Village Park on Price Road on Saturday, September 25 from 10:00am until 4:00pm. There will be food trucks for everyone to enjoy; as well as an auto show to include motorcycles, cars, trucks and tractors. She thanked the District on behalf of the Village for allowing those trailering vehicles for the auto show to use the District parking lots for the trailers.
• The Community Churches and the Library Board are hosting a 5K Fun Run/Walk on 10/30/21. Registration will be $10.00/person; proceeds to fund Community Vacation Bible School.
• Village Trick-or-Treat will be on Sunday, 10/31/21 from 3:00 to 7:00pm.
Staff Comments
None
Board Comments
None
BUDGET PRESENTATION DEFERREDTEMPORARILY DUE TO TECHNICAL DIFFICULTIES
Consent Agenda
The following items were reviewed under the Consent Agenda
*A. Approval of August 18, 2021 Regular and Executive Session Meeting Minutes
*B. Recap of August 2021 Expenditures
*C. Treasurer’s Report for August 2021
*D. Approval of Current Invoices & Payroll
*E. ITEM REMOVED DUE TO TECHNINCAL DIFFICULTIES
*F. Salary Compensation Report
*G. IMRF Compensation
*H. Personnel Report
*I. Approval of revised Signers List for District Bank Accounts (add Tiffany Elswick, Eric Slocum, Ken Winkelman, Deanna VanderPal; Remove Debbie Ehlenburg, Shannon Combs)
*J. Approval of winning bid for Land Lease
Mrs. Smith moved; Mr. Winkelman seconded to approve the consent agenda with Item “E. Approval of FY22 School Budget” removed at this time to accommodate technical difficulties for Mrs. Syens with her budget presentation.
AYES: Mr. Norton, Mr. Winkelman, Mrs. Smith, Mr. Madsen, Mr. Berg, Mrs. Johnson
NAYS: None
ABSENT: Mr. Eskridge
Motion Carried
BUSINESS
ADMINISTRATION
Eric Slocum-ES Principal Report-as presented
Mr. Slocum added:
• Stories with The Slocums is every Thursday night on Facebook Live
• ES Spirit week is going well
• Picture Day went smoothly yesterday
• Lunchroom changes have been implemented to reduce quarantine numbers in the event of Covid exposure
• ES Trivia Night will be hosted by Pre-K teachers and Mrs. Sutherland
Tim Hayunga-MS/HS Principal Report-as presented
Mr. Hayunga added:
• Homecoming Week-Spirit Week —very creative costumes
• Friday Festivities:
➢ Parade-5:30pm
➢ MS Flag Football-6:30pm
➢ Powderpuff game-7:30pm
➢ Bonfire to follow Powderpuff game-to include coronation of King and Queen and presentation of the Spirit Jug
• Saturday Festivities:
➢ Kickoff of HS Football Game-2:00pm
➢ Outdoor Homecoming Dance-7:00pm
Tiffany Elswick-Superintendent Report-as presented
Mrs. Elswick shared the Bid Tabulations with the BOE from the Land Lease bids that were opened on Monday 9/13/2021. Bids were $275/acre 1st year, $235/acre 2nd year, $275/acre 3rd year by the Leedle Farms; $165/acre for 3 years by BigZ Farms, and $360/acre for 3 years by Walters Farms. The bid was awarded to Walters Farms.
Mrs. Elswick requested and received direction from the BOE to apply for the School Maintenance Grant.
BUDGET PRESENTATION
Mrs. Syens shared the proposed budget for FY22 via Zoom with a PowerPoint presentation.
Mrs. Johnson moved; Mrs. Smith seconded to open the Public Hearing for the FY22 Budget at 7:35pm.
AYES: Mr. Norton, Mr. Winkelman, Mrs. Smith, Mr. Madsen, Mr. Berg, Mrs. Johnson
NAYS: None
ABSENT: Mr. Eskridge
Motion Carried
No comments were made or questions asked by the Public.
The proposed Budget has been available in the District Office for 30 days without any inquiries or requests to inspect it.
Mr. Berg moved; Mr. Madsen seconded to close the Public Hearing regarding the FY22 Budget at 7:40pm.
AYES: Mr. Norton, Mr. Winkelman, Mrs. Smith, Mr. Madsen, Mr. Berg, Mrs. Johnson
NAYS: None
ABSENT: Mr. Eskridge
Motion Carried
Mr. Winkelman moved; Mrs. Smith seconded to approve Consent Agenda Item “E. the FY22 Budget” as presented by Mrs. Syens, Treasurer.
AYES: Mr. Norton, Mr. Winkelman, Mrs. Smith, Mr. Madsen, Mr. Berg, Mrs. Johnson
NAYS: None
ABSENT: Mr. Eskridge
Motion Carried
VILLAGE
Mr. Norton attended the Village of Hebron meeting on 8/23/2021 Topics discussed there were:
• Garage Sale Day was successful
• The Sleep in Heavenly Peace Event was well-attended
• Considering Comcast for Internet in the Village
• Paving of Bigelow Avenue
• Approval needed from IDOT for use of golf carts within the Village
• K-9, Odin—Suspended program for time being
• Girl Scouts making “Friendship Bench” at the Village Park
TOWNSHIP
Alden Township—No Report
Hebron Township—No Report
PHYSICAL STRUCTURES/MAINTENANCE-as presented
1. Public Presentation by Architectural Firms
a. ARCON-Lombard, exclusively in PK-12 market
b. STR-Chicago, exclusively education, 98% PK-12
c. Wold-Palatine, #6 in nation for PK-12 design firms
2. Mrs. Elswick shared the quote that Mr. Redden received to replace the exterior fire door to the Multi-purpose room at the ES: $4060.18
Mrs. Johnson moved; Mr. Madsen seconded to approve the purchase and installation of the exterior fire door to the Multi-purpose room at the ES.
AYES: Mr. Norton, Mr. Winkelman, Mrs. Smith, Mr. Madsen, Mr. Berg, Mrs. Johnson
NAYS: None
ABSENT: Mr. Eskridge
Motion Carried
3. Discussion regarding land lease funds; can only be used or deposited in few places/funds: a. Operations & Maintenance Fund
b. Separate savings account
c. Special Reserve account that would require BOE approval to spend on anything that is not a Capital Project
Mrs. Johnson moved; Mr. Berg seconded to approve the deposit of Land Lease funds into a special reserve account that will require BOE approval for the use of said funds.
AYES: Mr. Norton, Mr. Winkelman, Mrs. Smith, Mr. Madsen, Mr. Berg, Mrs. Johnson
NAYS: None
ABSENT: Mr. Eskridge
Motion carried
TRANSPORTATION-as presented
Mrs. Erckfritz added that she has added a 5th route to her lineup to reduce number of quarantined bussers in the event of a Covid exposure.
SPECIAL EDUCATION-SSC report as presented
Mrs. Beck added:
• There have been 8 new enrollees in the Birth to Three program this month
• There are 45 preschoolers as of right now
• The 1st IEP Day of the school year will be held on 9/22/2021
FUTURE AGENDA ITEMS
Add Building Committee/Facilities Update as line item on future agendas
COMMUNICATIONS
Public Comments:
Mr. Stalker asked if the BOE was still working with Jill Huskisson from Dash J Consulting and suggested that there be a clarification for community members regarding how much revenue will be generated by the increase in property taxes, should there be a successful referendum.
Staff Comments
Mr. Hayunga shared that Mr. Redden talked to the contractors who are repairing the highway in town and was able to acquire some of the grindings to use in the student parking lot.
Board Comments
• Mr. Madsen stated that he is proud of the way the Alden-Hebron fleet of buses looks and that Mrs. Erckfritz is doing a wonderful job with the upkeep of all the vehicles.
• Mr. Winkelman reminded everyone to enjoy the Homecoming festivities this weekend.
Mr. Winkelman moved; Mr. Berg seconded to go into executive session at 10:08pm for the purpose of appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District.
Returned to open session at 10:47pm.
Action resulting from Executive Session:
Mr. Madsen moved; Mr. Winkelman seconded to appoint Wold as the Architect of Record for Alden Hebron SD #19.
AYES: Mr. Norton, Mr. Winkelman, Mrs. Smith, Mr. Madsen, Mr. Berg, Mrs. Johnson
NAYS: None
ABSENT: Mr. Eskridge
Motion carried
Adjournment
Mrs. Johnson moved; Mr. Berg seconded to adjourn the meeting at 10:51pm. Motion carried.
https://core-docs.s3.amazonaws.com/documents/asset/uploaded_file/1690643/9-15-2021_minutes.pdf
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