Kaskaskia College Board of Trustees #501 Met June 28.
Here is the minutes provided by the board:
ROLL CALL/ATTENDANCE
Chair, Bill Hawley convened a regular meeting of the Board of Trustees at 6:30 p.m. in the Lifelong Learning Building on the Kaskaskia College main campus. Trustees present at the meeting in person were Jim Beasley, Bill Hawley, Bryan Holthaus, Louis Kalert, Linda Stover, and Student Trustee Alexis Enke. Trustees Laura Wedekemper and Jeff Brown were absent.
College staff members attending were President , George Evans, Susan Batchelor, Judy Hemker, Julie Obermark, Cheryl Twenhafel, Jennings Carter, Travis Henson, Karol Potter, Todd Wagner, Craig Roper, George Kriss, Amy Troutt, and Cathy Quick. Dennis Weedman, Legal Counsel from Robbins Schwartz was in attendance.
Kaskaskia College Technical Office Personnel employee Union President, Micki Adams was present at the meeting as well as Hawk Kershaw, Matt Szatkowski and Wade Hunter from the St. Louis-Kansas City Carpenter’s Regional Council.
In the absence of Secretary Laura Wedekemper, Chairman Hawley appointed Trustee Bryan Holthaus as Acting Secretary for the meeting.
PLEDGE OF ALLEGIANCE
Chairman Hawley led the Pledge of Allegiance.
RECOGNITION
President Evans introduced guests and employees.
PUBLIC COMMENT
No public comment.
CONSENT AGENDA
Items on the Consent Agenda include:
A. May 24, 2021 Minutes
B. June 16, 2021 Workshop Minutes
Ratification and approval of disbursements and payrolls for June 2021 which includes travel reimbursements for board members and College employees if any requested reimbursement exceeds maximum allowable costs, Treasurer Report, Budget Report, Personnel Report, Foundation Report, and Kaskaskia
College Sports Association Report, and Kaskaskia College Friends of Fine Arts Report. Administrative Reports include Administrative Services Report, Instructional Services Report, Student Services Report, and Executive Services Report to include the Annual Plan monthly update from each department.
Motion by Jim Beasley to approve the consent agenda items as presented.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alexis Enke yes
Motion was approved.
OLD UNFINISHED BUSINESS
None
NEW BUSINESS
Closed Session
Motion by Bryan Holthaus to enter into closed session in accordance with the Illinois Open Meetings Act, and pursuant to Section 2(c) of the Act, the specific exemptions
(1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity; and (2) Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alexis Enke yes
Motion was approved, and the meeting entered into closed session at 6:33 p.m. Motion by Jim Beasley to end closed session and resume open session.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alexis Enke yes
Motion was approved, closed session ended and open session resumed at 6:30 p.m.
APPROVAL OF ORGANIZATIONAL RESTRUCTURE AND WAGE ADJUSTMENTS FOR NON-COLLECTIVE BARGAINING STAFF
Motion by Linda Stover to approve the organizational restructure, wage adjustments and annual increases for non-collective bargaining staff as presented. Organizational restructure includes new and restructured positions for Director of Equity and Access, Community and Education Support Specialist, Instructional Services Coordinator, Director of Workforce Engagement and Career Pathways, IT Business Analyst, Grant and Contract Accountant, Accounts Receivable Specialist, and Financial Aid Advisor/HEERF Student Aid Coordinator.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alexis Enke yes
Motion was approved.
APPROVAL OF LEAVE OF ABSENCE
Motion by Bryan Holthaus to approve the leave of absence request for Caitlin Burroughs beginning September 1, 2021 through May 2022.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alexis Enke yes
Motion was approved.
APPROVAL OF RESIGNATION
ACADEMIC ADVISOR
Motion by Linda Stover to accept the resignation of Alana Bierman as Academic Advisor effective June 17, 2021.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alexis Enke yes
Motion was approved.
APPROVAL OF RESIGNATION
FOUNDATION AND GENERAL LEDGER ACCOUNTANT
Motion by Bryan Holthaus to approve the resignation of Sarah Fae Beadle as Foundation and General Ledger Accountant effective June 30, 2021.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alexis Enke yes
Motion was approved.
APPROVAL OF EMPLOYMENT
IT SERVICES AND SUPPORT COORDINATOR
Motion by Jim Beasley to approve the employment of Deanna Kreher as Information Technology Services & Support Coordinator at an annual salary of $35,000 with eligibility for fringe benefits, effective July 6, 2021.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alexis Enke yes
Motion was approved.
APPROVAL OF EMPLOYMENT
EXECUTIVE ASSISTANT TO THE PRESIDENT AND SECRETARY TO THE BOARD OF TRUSTEES
Motion by Linda Stover to approve the employment of Karol Potter as Executive Assistant to the President and Secretary to the Board of Trustees at an annual salary of $58,500 effective July 1, 2021.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alexis Enke yes
Motion was approved.
APPROVAL OF COLLECTIVE BARGAINING AGREEMENT WITH THE KASKASKIA COLLEGE TECHNICAL OFFICE PERSONNEL
Motion by Bryan Holthaus to approve the collective bargaining agreement between Kaskaskia College and the Kaskaskia College Technical Office Personnel (KCTOP) Union for 2021-2025.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alexis Enke yes
Motion was approved.
Micki Adams, President of the KCTOP Union came forward and signed the agreement.
APPROVAL OF COLLECTIVE BARGAINING AGREEMENT WITH THE CARPENTER’S UNION
Motion by Louis Kalert to approve the collective bargaining agreement between Kaskaskia College and the St. Louis-Kansas City Carpenter’s Regional Council for 2021-2025.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alexis Enke yes
Motion was approved.
Mr. Hawk Kershaw, President of the St. Louis-Kansas City Carpenter’s Regional Council came forward and signed the agreement.
APPROVAL OF COLLEGE PRESIDENT TO PROCEED WITH PROCURING SERVICES OF LOBBYIST
Motion by Linda Stover to approve the College President to proceed with procuring services of lobbyist not to exceed $60,000 per year to assist Kaskaskia College in securing state and federal capital funds for deferred maintenance and institutional modernization projects.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alexis Enke yes
Motion was approved.
APPROVAL TO PROCEED WITH PROCURING SERVICES OF FINANCIAL SERVICES
Motion by Bryan Holthaus to approve President Evans to execute the Financial Advisory Agreement with PMA Securities, LLC, and approve the scope of services as security issuances or refunding opportunities evolve.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alexis Enke yes
Motion was approved.
APPROVAL TO EXECUTE EASEMENT
KASKASKIA COLLEGE SPRINGS WATER COMPANY, LLV
Motion by Bryan Holthaus to approve an easement of land at the Kaskaskia College Vandalia Education Center to Kaskaskia Springs Water Company, LLC.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alexis Enke yes
Motion was approved.
APPROVAL OF AGREEMENT
Motion by Linda Stover to approve an agreement with Illinois Department of Corrections for Educational Services at the Centralia Correctional Center.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alexis Enke yes
Motion was approved.
APPROVAL OF A LEASE
FAMILY YMCA OF GREATER FAYETTE COUNTY
Motion by Louis Kalert to approve the lease as presented between Kaskaskia College and the Family YMCA of Fayette County and authorize President Evans to handle minor revisions necessary to finalize the transaction.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alexis Enke yes
Motion was approved.
SALE OF A PORTION OF THE SALEM EDUCATIONAL CENTER Motion by Jim Beasley to approve President Evans to execute the Purchase and Sale Agreement and Parking Lot Use and Licensing Agreement for property at the Salem Education Center as presented, including minor revisions necessary to execute the final closing documents.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alexis Enke yes
Motion was approved.
RESOLUTION 21-26
RESOURCE ALLOCATION MANAGEMENT PLAN (RAMP) FOR FY23 Motion by Louis Kalert to adopt Resolution 21-26 thereby approving the submission of the Community College Capital Resource Allocation Management Program (RAMP) for FY23 state funding for capital improvement projects. The projects submitted include
• HVAC Equipment and Control Replacement as project #1
• Parking Lot and Drainage Improvements as project #2
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alexis Enke yes
Motion was approved.
RESOLUTION 21-27
VENDOR FOR INTERCOLLEGIATE ATHLETE SECONDARY ACCIDENT INSURANCE
Motion by Bryan Holthaus to adopt Resolution 21-27 approving the proposal submitted by First Agency of Kalamazoo, MI for intercollegiate athlete secondary accident insurance with a total annual premium of $34,332 for the
2021-2022 academic year.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alexis Enke yes
Motion was approved.
RESOLUTION 21-28
PROVIDING PUBLIC INSPECTION, AVAILABILITY AND PUBLIC HEARING NOTIFICATION RE: TENTATIVE BUDGET
Motion by Jim Beasley to adopt Resolution 21-28 thereby declaring: 1. That the fiscal year of Kaskaskia College, Community College District No. 501 be defined, and the same is hereby fixed and declared to commence on July 1, 2021
and terminate on June 30, 2022.
2. The tentative budget will be on display for public review Monday through Friday, between 8:00 a.m. and 4:00 p.m. (except Friday, July 30), in the office of the Vice President of Administrative Services, AD 211, Administration Building, 27210 College Road, Centralia IL 62801 for a minimum of 30 days beginning no later than July 28, 2021 through September 15, 2021. It will also be available on the Kaskaskia College website, https://www.kaskaskia.edu/about-kc/consumer information/.
3. That a public hearing shall be held as to the tentative budget of Kaskaskia College, Community College District No. 501 for Fiscal Year 2021-2022 on September 27, 2021, at 6:15 p.m. prior to commencement of the regular Board meeting in the Wedekemper Boardroom of the Lifelong Learning Center at Kaskaskia College, 27210 College Road, Centralia, Illinois.
4. That a notice of availability of the tentative budget for public inspection and the date of the public hearing shall be published at least 30 days prior to September 27, 2021 in the Centralia Sentinel.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alexis Enke yes
Motion was approved.
RESOLUTION 21-29
DISPOSAL OF COLLEGE PROPERTY
Motion by Linda Stover to approve Resolution 21-29 thereby declaring equipment listed as “no longer needed for College purposes” and that the College administration dispose of such equipment in accordance with College Policy #2.6001.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alexis Enke yes
Motion was approved.
RESOLUTION 21-30
DONATION OF DIESEL TRAINER FOR AUTOMOTIVE TECHNOLOGY PROGRAM
Motion by Louis Kalert to adopt Resolution 21-30 accepting from Cummins, Inc. the donation of the ISM 876 Diesel Trainer; and extending sincere appreciation to Cummins, Inc. of Columbus, Indiana for the donation.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alexis Enke yes
Motion was approved.
RESOLUTION 21-31
RATIFY DONATION OF CLEANING SUPPLIES FOR THE INFORMATION TECHNOLOGY DEPARTMENT
Motion by Louis Kalert to adopt Resolution 21-31 ratifying the acceptance of the cleaning supplies from Buchheit; and extending sincere appreciation to Buchheit of Centralia, Illinois for the donation.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alexis Enke yes
Motion was approved.
RESOLUTION 21-32
APPROVAL AND NEED TO KEEP CONFIDENTIAL CLOSED SESSION MINUTES
Motion by Bryan Holthaus to adopt Resolution 21-32 determining that with regard to closed session minutes from January 25, 2021; February 22, 2021; and April 26, 2021 the need for confidentiality still exists as to all or part of those minutes and such minutes shall remain confidential.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alexis Enke yes
Motion was approved.
RESOLUTION 21-33
ACTION ON CLOSED SESSION AUDIO RECORDINGS
Motion by Bryan Holthaus to adopt Resolution 21-33 approving the destruction of audio recordings from November 20, 2017; November 27, 2017; and July 22, 2019; and authorizing the Executive Assistant to the President and Secretary to the Board of Trustees, Catherine Quick, to destroy such recordings, pursuant to normal procedures.
Roll call:
Jim Beasley yes Louis Kalert yes
Bill Hawley yes Linda Stover yes
Bryan Holthaus yes Alexis Enke yes
Motion was approved.
FUTURE AGENDA ITEMS
A. Employment of Academic Advisor
B. Employment of Dean of Nursing and Health Sciences
C. Approval of Vendor to Provide Photo Copier Services
D. Presentation of Tentative Budget
E. Approval of Vendor for Vending Services
F. New Spending Authority Policy
G. Approval of Bond Refinance for Deferred Maintenance and Campus Improvements
TRUSTEE AND PRESIDENT’S COMMENTS AND REPORTS
STUDENT TRUSTEE REPORT, ALEXIS ENKE
Alexis Enke, Student Trustee reported:
• Summer classes started on June 7.
• New Student Orientation will be virtual with new students scheduling a tour of campus.
• Board of Trustee and other scholarship students are being notified of their scholarships.
PRESIDENT’S COMMENTS
President Evans reported:
• Another meeting is scheduled with the Presidents of the Great Rivers Athletic Conference Colleges. An agreement should be finalized in the next two weeks.
• The Foundation golf tournament has been rescheduled due to rain. The reschedule date is July 9.
• Thank you to union officers and college administrators for the negotiations.
• Thank you to the Trustees for dedicating time for the recent workshop and meeting. A lot of information was provided. We look forward to finalizing the projects and financing options. We are working on the suggestion of providing a more high-level snapshot.
• Congratulations to Karol Potter the new Executive Assistant to the President and Secretary to the Board of Trustees.
In closing remarks Trustee Stover indicated she is working on a Board self assessment form and will send it to Trustees when it is completed.
ADJOURNMENT
Motion by Jim Beasley to adjourn. All members voted yes by voice vote. The meeting adjourned at 7:17 p.m.
https://www.kaskaskia.edu/media/web-assets/documents/board-minutes-amp-agendas/june/06-28-2021-Minutes.pdf
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