City of Anna City Council Met Aug. 3.
Here is the minutes provided by the council:
The Anna City Council met in regular session at Anna City Hall at 5:01 p.m. The meeting was called to order by Mayor Steve Hartline. The roll call went as follows: Present were Commissioner Kathy Bryan, Commissioner Bryan Miller, Commissioner Martha Ann Webb and Mayor Steve Hartline. Commissioner Michael Bigler was absent.
A motion was made by Commissioner Bryan and seconded by Commissioner Miller that it be RESOLVED TO APPROVE THE JULY 20, 2021 ANNA CITY COUNCIL REGULAR SESSION MINUTES AS THE OFFICIAL MINUTES OF SAID MEETING. A vote was taken upon the motion with the following results. Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay – none. Mayor Hartline declared the motion carried.
Rick and Debbie Laster introduced themselves and stated they were wanting to follow up on Twin Springs annexing into the City of Anna limits. City Administrator Bigler stated she had received contact from the Twin Springs board requesting information on the annexation process; at this time that was all that had occurred. Mayor Hartline informed Mr. and Mrs. Laster that the City of Anna cannot do anything at this time. City attorney Foley stated Mr. and Mrs. Laster may want to discuss issues with a private attorney because the City of Anna cannot give legal advice. Mayor Hartline stated that the City of Anna would look into annexing area in if and when all requirements are met regarding the subdivision ordinance and annexation steps.
City Administrator Dori Bigler submitted project updates to the council. (1) Street projects on Kohler, Casey and Keller Court will begin on Monday. The Route 146 project has begun. The three culverts on Dogwalk Road are being replaced this week. The road resurfacing of Dogwalk is scheduled to be the 17th through 19th of August. (2) The Illinois Liquor Commission was contacted regarding concern the City of Anna’s local survey was not updated. Updated information was provided by City Administrator Bigler and will be updated. (3) The City of Anna should be receiving our first payment from the American Recovery Plan Act within the next month; the second payment will be next year. The estimated total funds we should be receiving is $557,671.26 (4) The downed light pole on East Davie that was struck by a Swift driver the end of May will be repaired this month. The estimates and claim paperwork were provided to their insurance company. Mayor Hartline asked about the progress of the sidewalks located on East Davie Street and what the estimated time frame for the finishing touches was. City Administrator Bigler stated as soon as the public works department could find the time the project will be finished. (5) Follow up was made with the County Administrator regarding the jail holding issue. Jackson County is still processing under Covid-19 restrictions and are not accepting any misdemeanor arrestees. Union County is allowed 511 days per month however, they are allowed to go over if availability provides. In 2023 there may be new laws implemented that remove misdemeanor holdings permanently. City attorney Foley stated the laws are not set yet; this may change and to keep an open mind. Discussion was held regarding the cost of a local jail as well as reaching out to County Administrator regarding a contract with Tri-County jail. Administrator Bigler stated she will follow up with the County regarding this issue. (6) The EPA approved the City of Anna’s permit modification on July 28th, 2021 for the approval of a hydrogeo study. (7) Research has been conducted regarding the responsibility of the cemetery headstones; however, it is still be looked into. A monument company is coming on Thursday to give an estimate of the improvements needed currently. However, usually they stated it is between $200-$500 per headstone repair. Mr. Tom Caldwell reached out to City Administrator Bigler showing interest in providing part- time work at the cemetery for the City of Anna. Ms. Bigler along with Public Works Manager Dahmer will work together to form a plan to handle the backlog. (8) City Administrator Bigler handed out information to all council members regarding the codification and detailed information regarding business license, cemetery spaces and cost, and different structure ideas for commissioners and the departments they are over included in their responsibilities. She requested all commissioners review and they will discuss at the next meeting. (9) A memo was received regarding Covid 19 from the City’s insurance company stating any Covid-19 related claims would be covered by the insurance company unless orders and mandates are not followed. City Attorney Foley requested we reach out to the insurance company and ask for specific instruction. Mayor Hartline stated he is confident and happy with the City’s active and quick response to Covid-19.
City Administrator Bigler informed the council that one bid was received for the 2022 City Park concession. She opened the sealed bid and stated Just Chill, owned and operated by Dale and Monica Russell, was received in the amount of $150 per month for the months of May-October 2022. Mayor Hartline asked who would pay the utility bills for the concession building. Administrator Bigler stated that the City of Anna pays these. Public Works Manager Dahmer informed council the City of Anna public works department will continue to maintain the cleaning of the park bathrooms. City Attorney Foley asked if other food vendors can utilize the park during the concession rental time period. Commissioner Miller stated it should be exclusive to Just Chill, unless there is a festival or special event. Commissioner Miller commented that the vendor should utilize the concession building, not their truck.
A motion was made by Commissioner Bryan and seconded by Commissioner Webb that it be RESOLVED TO APPROVE AWARDING 2022 CONCESSION BID TO JUST CHILL IN THE AMOUNT OF $150 PER MONTH. A vote was taken upon the motion with the following results. Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Mayor Hartline declared the motion carried.
City Administrator Bigler informed the council of the agreement that was created stating the new patrolman would work for the City of Anna for 36 months. City Attorney Foley was involved in creating the agreement. Commissioner Bryan asked if the patrolman does not pass the academy training and testing if they will still owe the City of Anna for the cost of training. Mayor Hartline stated that yes, the individual would not have employment with the city and would have to reimburse us for the cost; the Academy will not certify an individual unless they are qualified.
A motion was made by Commissioner Miller and seconded by Commissioner Bryan that it be RESOLVED TO AUTHORIZE EMPLOYMENT OF JEREMY SMITH AS A FULL TIME PATROLMAN WITH SIGNED AGREEMENT FOR TRAINING REIMBURSEMENT. A vote was taken upon the motion with the following results. Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Mayor Hartline declared the motion carried.
A motion was made by Commissioner Webb and seconded by Commissioner Miller that it be RESOLVED TO APPROVE RESOLUTION 2021-31; ANNA-JONESBORO HOMECOMING PARADE. A vote was taken upon the motion with the following results. Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Mayor Hartline declared the motion carried.
Commissioner Webb asked if the sidewalks on East Davie Street will be done in time for the parade. Public Works Manager Dahmer informed that yes, the project will be completed.
Ordinance 2021-15; Liquor Control was tabled. Mayor Hartline stated this will be discussed again at the next meeting once additional revisions are made. City Administrator Bigler informed council the changes include adding a city block party and switching the number of licenses between categories.
City Administrator Bigler informed the council that there are issues in various parts of town due to the fact there is no storm water detention ordinance in place. She as well as Public Works Manager Dahmer, the City of Anna’s engineer and City Attorney Foley worked together to create an ordinance.
A motion was made by Commissioner Bryan and seconded by Commissioner Miller that it be RESOLVED TO APPROVE ORDINANCE 2021-16; STORM WATER DETENTION. A vote was taken upon the motion with the following results. Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Mayor Hartline declared the motion carried.
A motion was made by Commissioner Miller and seconded by Commissioner Bryan that it be RESOLVED TO APPROVE ORDINANCE 2021-17; AN ORDINANCE TO SET DATE FOR A PUBLIC HEARING CONCERNING, AND TO APPROVE, THE CITY OF ANNA TAX INCREMENT FINANCING REDEVELOPMENT PLAN AND PROJECT. A vote was taken upon the motion with the following results. Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Mayor Hartline declared the motion carried.
City Administrator Bigler informed council the public hearing will be September 21, 2021 at 4:30 pm.
Mayor Hartline appointed City Administrator Bigler to represent the City of Anna on the TIF advisory board. The board meeting will be August 25th, 2021.
A motion was made by Commissioner Webb and seconded by Commissioner Miller that it be RESOLVED TO APPROVE ZONING PERMIT FOR ANNA NAZARENE CHURCH AT 100 KIRK STREET. A vote was taken upon the motion with the following results.
Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Mayor Hartline declared the motion carried.
A motion was made by Commissioner Miller and seconded by Commissioner Bryan that it be RESOLVED TO APPROVE ZONING PERMIT FOR TRI STATE MOTORS AT 1450 E. VIENNA STREET. A vote was taken upon the motion with the following results., Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Mayor Hartline declared the motion carried.
Commissioner Bryan proposed her idea of the City of Anna hosting a “dog day” at the city swimming pool. She stated the proceeds could go to a local shelter. Discussion was held regarding the dog day at the pool. Mayor Hartline stated the attendance at the pool this year has been great and the pool sponsorships was a great idea. He would like the City to check with our insurance company to ensure there are no issues with hosting a dog day at the pool.
Commissioner Webb informed council that Liz Wilkins will be organizing the Honor Wreaths at the Jonesboro cemetery this year. She stated Alto Pass, Anna, and Jonesboro cemeteries will all be participating and that she will reach out to Cobden as well. City Administrator Bigler informed that there are already over 820 wreaths sold and advertising has yet to begin.
Mayor Hartline asked Commissioner Webb to thank the AJ Garden Club for the beautiful job at Hindman Park.
A motion was made by Commissioner Bryan and seconded by Commissioner Webb that it be RESOLVED THAT THE REGULAR SESSION OF THE ANNA CITY COUNCIL MEETING OF JULY 6TH, 2021 BE ADJOURNED AT 6:02 P.M. A vote was taken upon the motion with the following results. Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline. voted yea. Nay – none. Mayor Hartline declared the motion carried.
https://cityofanna.org/wp-content/uploads/2021/08/AUGUST-3-2021-MINUTES-REGULAR-SESSION-1.pdf
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