Adams County Board Met June 15.
Here is the minutes provided by the board:
The County Board of Adams County, Illinois met at the Courthouse, Quincy, Illinois at 7:00 P.M., pursuant to recess.
PRESENT: Kent Snider, Chairman
Ryan Niekamp, County Clerk
Mr. Matt Obert gave the invocation which was followed by the Pledge of Allegiance to the flag of the United States of America.
Chairman Snider called the meeting to order.
The County Clerk called the role and the following members were present: Mark Peter, Matt Obert, Robert Reich, John Brady, Les Post, Theresa Bockhold, Joe Zanger, David Hoskins, Todd Duesterhaus, Bret Austin, Steven Demoss, Rebecca Weed, Barbara Fletcher, Ryan Hinkamper, Dave Bellis, Marvin Kerkhoff, Raquel Piazza, Travis Cooley and Kent Snider.
Total Present: 14 Absent: 6 Vacant: 1
Absent were: Robert Reich, John Brady, Joe Zanger, Rebecca Weed, Barbara Fletcher and Taylor Rakers
Chairman Snider declared a quorum present.
Officeholders, department heads, and/or their representatives also present were: Gary Farha, States Attorney, Todd Eyler- First Assistant States Attorney, Georgene Zimmerman- Supervisor of Assessments, Todd Nelson- Public Defender, Anthony Foster Director of Court Services, John Simon-EMA & Ambulance Director, David Hochgraber Director of IT, Jill Reis- Regional Superintendent of Schools, Dave Bockhold-Highway Dept. and Terry Bower-Maintenance.
At this time, Gary Farha, Adams County States Attorney, presented the Courthouse Facility Dog, Hoagie. Laura Keck was introduced as an Assistant States Attorney and also Hoagie’s handler. Mr. Farha stated that the county was given the dog and Hoagie is gentle and does not bark. Mrs. Keck stated Hoagie is a facility dog, certified by Assistance Dogs International to work in this courthouse. She explained the push to have them in courthouses and advocacy centers for victims of violent crimes. She stated whenever the office meets with a victim, they ask the victim if they would like Hoagie to be there with them. Many of them respond that he did relieve their stress. She explained that Hoagie can either lay by their feet, sit on the couch with them or even lay on their lap. Hoagie is trained to be a comfort to them. She explained that he is trained to be in the witness box as well in the courtroom which has proven to enhance victims to tell the truth. Mrs. Keck talked about her previous experience of seeing a working dog in an advocacy center and the impact it had. The office is very excited about the opportunities Hoagie brings.
Mr. Obert asked if Hoagie was able to make guest appearances.
Mrs. Keck explained that for the first month, the trainers express to keep him in a steady environment, but that month is up.
Mrs. Keck stated the best experiences she’s witnessed with Hoagie is with children. Mr. Farha stated Hoagie is 22 months old, lives with Laura and comes to work every day. He stated that he still belongs to Champ Assistance, but they have a contract with them. He stated they have raised over $10,000 to be able to meet the needs. He thanked everyone for that help.
Mr. Duesterhaus moved to approve the minutes of the May 11, 2021 county board meeting as printed and distributed.
Mr. Austin seconded the motion.
Motion to approve the minutes of the May 11, 2021 meeting as printed was adopted.
Transportation, Building & Technology
Committee Report (Mr. Bellis)
Bills – The committee met on Tuesday, June 15th to review the bills for the Highway Department, the Maintenance Department, and the Technology Department. All of the bills were in order.
Reports
The highway department reported that there are projects in progress.
Resolutions
a. 2021-06-501-007 – Resolution reporting bids from the June 3, 2021 County Motor Fuel Tax Maintenance Letting for oil and chip sealing various County Highways. (Attachment A-1)
Mr. Post made a motion to approve the resolution.
Mr. Hinkamper seconded the motion.
Resolution 2021-06-501-007 was approved.
b. 2021-06-501-008 - Resolution reporting bids and awarding a contract to A.C. Pavement Striping Company, Elgin, IL, in the amount of $220,207.87 for a Cape Seal Preservation Treatment on 3.23 miles of County Highway 7, west of Lima, IL, known as Section #21-00000-01-GM, from the June 3, 2021 County Motor Fuel Tax Maintenance Letting. (Attachment A-2)
Mr. Bellis made a motion to approve the resolution.
Mr. Post seconded the motion.
Resolution 2021-06-501-008 was approved.
c. 2021-06-501-009 - Resolution reporting bids and awarding a contract to Complete Asphalt Service, Pittsfield, IL, in the amount of $43,906.32 from the June 3, 2021 County Motor Fuel Tax Maintenance Letting for Crack Sealing on various County Highways known as Section #21-00000-02-GM. (Attachment A-3)
Mr. Bellis made a motion to approve the resolution.
Mr. Hinkamper seconded the motion.
Resolution 2021-06-501-009 was approved.
The committee’s next meeting is scheduled for July 13th, 2021
Legislative & Judicial
Committee Report (Mr. Peter)
Bills – The committee met on June 15th to review the bills from the circuit Clerk, Juvenile Detention Center, Probation Department, Public Defender, State’s Attorney, and the Supervisor of Assessments. All of the bills were in order.
Appointments
i. Re-appointment of Phil Doane as a Trustee of the Liberty Fire Protection District Mr. Peter made a motion to approve the reappointment. (Attachment B-1) Mrs. Bockhold seconded the motion.
The reappointment was approved.
Event Liquor License
The following liquor permits were approved together:
a. One-Day Permit request from the Camp Point 4th of July Celebration for July 3rd and 4th, 2021 at Bailey Park in Camp Point, Illinois from 10AM until 10PM each day. (Attachment B-2)
b. Special Liquor Permit for the Adams County Fair Association’s County Fair to be held on July 28th, 2021 through August 4th, 2021 from 6PM until 1AM each day located at the Adams County Fair Grounds (Attachment B-3)
Mr. Peter made a motion to approve the two liquor permits.
Mrs. Bockhold seconded the motion.
The liquor permits were approved.
Firework Permit
The following three firework permits were approved together:
a. Pointe D’Vine, LLC requesting a Pyrotechnic Display Permit for June 19th, 2021 at 9:30pm. (Attachment B-4)
b. Pointe D’Vine, LLC requesting a Pyrotechnic Display Permit for July 4th, 2021 at 9:30pm with an alternative date of July 3rd, 2021. (Attachment B-5)
c. Pointe D’Vine, LLC requesting a Pyrotechnic Display Permit for July 10th, 2021 at 9:30pm. (Attachment B-6)
Mr. Duesterhaus made a motion to approve the three firework permits. Mrs. Bockhold seconded the motion.
The Firework permits were approved.
d. Oakwood Acres Campground requesting a Pyrotechnic Display Permit for July 2nd, 2021 at 9:30pm with an alternative date of July 9, 2021. (Attachment B-7) Mrs. Bockhold made a motion to approve the firework permit.
Mr. Kerkhoff seconded the motion.
The firework permit was approved.
e. Friends of CUSD#4 requesting a Pyrotechnic Display Permit for September 11, 2021 at 8:30pm. (Attachment B-8)
Mr. Duesterhaus made a motion to approve the firework permit.
Mrs. Bockhold seconded the motion.
The firework permit was approved.
The following three firework permits were passed together:
f. Springlake Association requesting a Pyrotechnic Display Permit for July 2, 2021 at 9:30pm with an alternative date of July 9, 2021. (Attachment B-9) g. Adams County Fair Board requesting a Pyrotechnic Display Permit for July 4, 2021 at 9:30pm. (Attachment B-10)
h. Sheridan Swim Club requesting a Pyrotechnic Display Permit for July 4, 2021 at 9:30pm with an alternative date of July 11, 2021. (Attachment B-11)
Mr. Duesterhaus made a motion to approve the 3 firework permits.
Mrs. Bockhold seconded the motion.
The firework permits were approved.
Mr. Peter reported that a Senate Bill 825 that has not been passed yet would change petition filing for the 2022 elections to January. He also stated it would move the primary election back as well, but that it has not been acted upon yet.
Mr. Niekamp stated that it has passed the Senate and the House and is waiting on the Governor’s signature. It would move the primary from March to June next year.
Mr. Peter stated they are moving the Legislative & Judicial Committee meetings to the same night as the County Board meeting moving forward at 6:00.
The committee’s next meeting is scheduled for July 13, 2021.
Public Health & Safety
Committee Report
The committee did not give a report at the county board meeting due to lack of committee members at the meeting.
The committee’s next meeting is scheduled for Tuesday, June 22, 2021. Finance
Committee Report (Mr. Austin)
Bills – The committee met on June 14th to review the bills. All of the bills were in order. There were no reports or resolutions to discuss this month.
Mr. Austin stated the committee did talk a bit about the budget. He stated he is happy to report that as of the end of May, the county is at 51% revenue and 50.5% expenses. He stated that coming from the hard year we have had, this is remarkable.
Mr. Hoskins thanked the fiscal conservativeness of the budget-planning. He stated this past month, we had a step in the right direction for health insurance. He stated we were well below average on our medical expenditure. He stated that we are still over-budget on our health insurance budget.
The committee’s next meeting will be July 12, 2021.
Executive Committee
Committee Report (Mr. Austin)
Resolution
a. Intergovernmental Agreement- Land Bank
Mr. Austin made a motion to approve the Land Bank Intergovernmental Agreement. (Attachment C-1)
Mr. Hoskins seconded the motion.
Discussion: Mr. Austin stated this is an agreement between the city of Quincy and Adams County, along with Jacksonville and Two Rivers. He stated the cities have passed this. He stated we have been planning this for about a year and reviewed all of the points of the land bank. He stated he thinks it will be a great benefit to the county and that we will have representation on that committee.
The agreement was approved.
b. Letter of Agreement with Bellweather, LLC- ARPA (Attachment C-2) Mr. Austin made a motion to approve the letter of agreement.
Mr. Obert seconded the motion.
Discussion: Mr. Austin stated that it is $20,000 for two years ($10,000 per year) and Bellweather will act as a consultant for the county on projects to make sure they are following the guidelines to spend the ARPA money. He stated they will also put together the reporting that is required quarterly. He explained that we have used them before as a consultant.
The agreement was approved.
Discussion and Possible Action
a. ARPA Projects
Mr. Austin explained four projects that the executive committee discussed. He stated there are more to come. He stated the committee is recommending the following 4 projects to go forward for Bellweather for reviewing:
1) Network Infrastructure upgrades. He explained we have had issues in the County for a while now. It would be a two year cost with a total of $1,000,000 ($500,000 the first year and $500,000 the second year.) He stated this is top priority and is specifically mentioned in the ARPA language.
2) Health Department HVAC system. He explained there is a push on redoing air handling systems in health departments specifically related to UV Filtration systems. It would be about $800,000.
3) Replacement of Courthouse Elevators. $1,000,000 project.
4) Courthouse Technology- Video and electronic evidence submittal, video cameras in the courthouse, etc. to be able to run a courtroom without everyone present.
Mr. Austin explained that this is not approving the money, but to just submit the projects to Bellweather to review them.
Mr. .Austin made a motion to forward these projects to Bellweather. Mr. Peter seconded the motion.
Discussion: Mr. Bellis stated that their committee did get quotes on the IT equipment. He stated we really need to get all of the pieces upfront in order to continue with the project and that the bids actually came in at $1.3 Million. The chairman stated that this part is just to move the projects forward to Bellweather for reviewal.
Mr. Austin stated if we fronted more money the first year, it would be less the following year.
Mr. Kerkhoff asked what the total would be of all 4 projects.
Mr. Austin stated it would be $3.35 Million. He stated these are the heavy-hitters. Mr. Demoss asked how long the new equipment will be able to support the data. Mr. Austin stated there are requirements to be met.
Mr. Hinkamper stated there are 4 cameras going into the ambulances and there are requirements to keep that data. The high-quality video takes large chunks of data.
Mr. Post stated that even though it is a huge project, it can be done quickly.
Mr. Austin reiterated that the most important and least controversial is the IT equipment project. He reminded everyone that these are large-ticket projects and that not all projects will be this large.
The projects were approved to be sent to Bellweather for review.
Mr. Austin reminded the board members that they will have a chance to review dollar amounts before approving the projects.
The committees next meeting is scheduled for July 5th, 2021.
Unfinished Business
1) Resolution/Action
a. Reapportionment Committee Update:
Mr. Obert explained that the committee met to discuss the county board district maps. He stated that they do not have the census data yet, but they are still under a deadline to determine the districts by July 1st. Overall, he stated they determined to keep the districts the way they are with 7 districts each having 3 representatives. The county board reserves the right to adjust some things before an election. He explained one slight change is that Precinct Riverside 3 has been split between district 5 and district 2. He stated that they are recommending to move all of Riverside 3 in its entirety into District 5.
i. Resolution 2021-06-001-011- County Board/Districts Reapportionment Plan (Attachment D-1)
Mr. Obert made a motion to approve the county board district reapportionment plan.
Mr. Demoss seconded the motion.
Discussion: Mr. Austin asked if we have the ability to tweak this at a later date. Mr. Obert stated that if the data comes back with a huge population shift, we have the possibility to adjust the maps.
The Reapportionment Plan was approved.
New Business
1) Approval of Board Member Travel Vouchers
There were no new board member travel vouchers to approved.
2) Monthly Reports – Supervisor of Assessments/Board of Review, the Probation
Department, Juvenile Detention Center, the County Clerk & Recorder’s office, Sheriff’s Department, Information Technology, the Public Defender, and the Treasurer’s office, Monthly check register for May 2021, and Funds Summary report for May 2021 including revenue and expenses. (Attachment E-1)
Mr. Duesterhaus made a motion to receive and file the monthly reports with the appropriate committee.
Mr. Bellis seconded the motion.
Motion to receive and file the monthly reports with the appropriate committee adopted.
3) Appointments
a. Re-appointment of Rich Zeidler to the 377 Board for a three-year term. (Attachment E-2)
Mr. Obert made a motion to approve the reappointment.
Mr. Austin seconded the motion.
The reappointment was approved.
Correspondence
a. Ameren Tree Trimming Notification (Attachment F-1).
b. IDOT Highway 57 Study CAG Meeting (Attachment F-2).
c. Thank you card from the Totsch Family (Attachment F-3).
Mr. Duesterhaus moved to receive and file the correspondence with the appropriate committee.
Mr. Kerkhoff seconded the motion.
Motion to receive and file the correspondence with the appropriate committee adopted.
At this time, Mr. Obert made a motion to go into Executive Session at 7:45 PM. Mr. Austin seconded the motion.
The board entered into executive session.
At 7:56PM, the board resumed regular session.
The June 15th, 2021 meeting was recessed at 7:58PM until Tuesday, July 13th, 2021.
https://www.co.adams.il.us/home/showpublisheddocument/5943/637623700195830000
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