City of Anna City Council met June 1
Here is the minutes provided by the council:
The Anna City Council met in regular session at Anna City Hall at 5:02 p.m. The meeting was called to order by Mayor Steve Hartline. The roll call went as follows: Present were Commissioner Michael Bigler, Commissioner Bryan Miller, Commissioner Martha Ann Webb and Mayor Steve Hartline. Commissioner Kathy Bryan was absent.
A motion was made by Commissioner Webb and seconded by Commissioner Miller that it be RESOLVED TO APPROVE THE MAY 18, 2021 ANNA CITY COUNCIL REGULAR SESSION MINUTES AS THE OFFICIAL MINUTES OF SAID MEETING. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay – none. Mayor Hartline declared the motion carried.
Mr. Ron Spurlock introduced himself and proceeded to inform the Council of progress being made regarding the Brian Romines highway. He stated this would include the highway from Anna City limits to Vienna City limits and wanted us to be aware. Mr. Spurlock then informed the Council of his concerns regarding the City of Anna’s waste hauler’s application and the specific requirement of providing a listing of customer’s and their addresses. He stated that due to confidentiality he cannot provide this; however, he can provide the payment and insurance. Commissioner Bigler asked why this requirement is included in the waste hauler’s application. Mayor Hartline requested City Administrator Bigler provide a copy of Ordinance 92-10 to each of the council members after the meeting.
City Administrator Dori Bigler submitted project updates to the council. (1) Discussion with Steve Bundy regarding a building permit. Mr. Bundy informed Ms. Bigler that the Secretary of Agriculture has changed the requirements and the two facilities must be connected in order to operate. This will be done by constructing a breezeway; therefore, modification to the building permit will be needed (2) The City of Anna Fourth of July festivity planning is well under way. We have received five donations within the past few days and currently have four food vendors scheduled. (3) Annual performance evaluations for management have been scheduled for next week for Chief Watkins, Public Works Manager Dahmer and City Administrator Bigler.
Richard Howell, with Clarida & Ziegler Engineering, reported on the completion of the sewer main extension project at Wellness Pharms. He stated everything went well and property owners have been very pleased with Mott Excavating as well as Scott Escue and their work.
A motion was made by Commissioner Bigler and seconded by Commissioner Webb that it be RESOLVED TO APPROVE PAY ESTIMATE #3 FOR THE SEWER MAIN EXTENSION. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Mayor Hartline declared the motion carried.
Richard Howell informed the council that bid openings for the Route 146 Project were held earlier in the day and that E.T. Simonds had the winning bid of $170,092.72. He expressed in his opinion they are more than qualified for the job.
A motion was made by Commissioner Miller and seconded by Commissioner Webb that it be RESOLVED TO APPROVE BID FOR ROUTE 146 STORM SEWER REPLACEMENT PROJECT TO E.T. SIMONDS IN THE AMOUNT OF $170,092.72. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Mayor Hartline declared the motion carried.
Richard Howell gave a detailed update on the Route 146 storm sewer replacement project explaining they will dig under the highway and will replace the pipe all the way to the drain ditch. Mayor Hartline asked if this will resolve the sinking and erosion issues by Brad’s Collision Center. Mr. Howell explained that yes it will fix these issues. Mr. Howell informed the council the work will most likely begin in one month and is anticipating a project time of two weeks. He informed that during this time they must close three lanes, but they will always have one lane open for traffic and that traffic control will allow access to businesses in that area. Mayor Hartline requested that discussion be held with Police Chief Watkins and Fire Chief Dammerman regarding lane closure.
Richard Howell discussed the request to install handrails at the Gazette Democrat, similar to what was installed at the Anna Arts Center. He explained the quote received for this work was $475 from Flat Tail Metal Works. Mayor Hartline asked if this met ADA standards. Mr. Howell confirmed that yes, they are and that he would be submitting drawings for ADA approval.
A motion was made by Commissioner Webb and seconded by Commissioner Bigler that it be RESOLVED TO APPROVE CITY ADMINISTRATOR BIGLER AUTHORITY TO FOLLOW THROUGH WITH PROJECT OF INSTALLATION OF HANDRAILS AT THE GAZETTE DEMOCRAT. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Mayor Hartline declared the motion carried.
A motion was made by Commissioner Bigler and seconded by Commissioner Miller that it be RESOLVED TO APPROVE ORDINANCE 2021-08; APPROVING THE SALE OF SURPLUS REAL ESATE LOCATED AT 413 W. HIGH STREET. A vote was taken upon the motion with the following results. Commissioner Bigler,
Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Mayor Hartline declared the motion carried.
City Administrator Dori Bigler stated she will begin the process of the sale of surplus real estate located at 413 W. High Street by running an advertisement in the month of June and will open bids at the July 6th meeting.
City Administrator Bigler explained the details regarding the intergovernmental agreement with IDOT; informing the council it is a standard annual agreement stating which party pays for what traffic signal. Discussion was held regarding the damage a semi-truck caused in the down town area. Administrator Bigler explained that we will be billing this damage out to the driver and his insurance.
A motion was made by Commissioner Webb and seconded by Commissioner Miller that it be RESOLVED TO APPROVE RESOLUTION 2021-24; INTERGOVERNMENTAL AGREEMENT WITH IDOT. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Mayor Hartline declared the motion carried.
Discussion was held regarding the research Administrator Bigler, Commissioner Bigler as well as Commissioner Bryan conducted regarding TIF districts. Administrator Bigler informed the council of the conversation that was held with other Cities that had created such districts. She explained that funds raised in the TIF district stays in the TIF district and she and Commissioner Bigler gave examples of some of the things this money could be used for. Administrator Bigler explained how Moran Economic Development gives advice and suggestions but the council will have complete control of decisions made. She also explained that the boundary will be decided upon at a later date. City Administrator Bigler explained the process takes a few months and the cost is $21,900.00, after taking off the amount paid previously for the study. City Administrator also expressed how this would be a great tool to clean up our town, recruit new businesses. Commissioner Bigler expressed he would like to add Wellness Group into the area included. Administrator Bigler stated she would check into this. Administrator Bigler also stated that Moran explained that commissioner owned businesses would be excluded from the TIF district until they are off the council or they sell their business. Administrator Bigler stated she would love to focus mainly on Main Street and Vienna Street. Commissioner Bigler and Commissioner Webb each expressed they would like to see the Union County Hospital included in the area. Administrator Bigler explained that boundaries can be tweaked at this stage.
A motion was made by Commissioner Webb and seconded by Commissioner Miller that it be RESOLVED TO APPROVE RESOLUTION 2021-25; AGREEMENT FOR PROFESSIONAL SERVICES WITH MORAN ECONMIC DEVELOPMENT. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Mayor Hartline declared the motion carried.
Discussion was held regarding the concert performance agree with Steve Hornbeak. City Attorney Foley stated he reviewed the contract. City Administrator Bigler explained Steve will have at least one solo act lined up and that we will not pay him until the day of; therefore, cost may be less depending on number of acts. She also explained the solo act will perform from 4-7 pm and Steve will perform from 7-9 pm.
A motion was made by Commissioner Miller and seconded by Commissioner Bigler that it be RESOLVED TO APPROVE RESOLUTION 2021-26; CONCERT PERFORMANCE AGREEMENT WITH STEVE HORNBEAK. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Mayor Hartline declared the motion carried.
Discussion was held regarding the Annabelle Festival. City Administrator Bigler explained that City Attorney Foley had reviewed the application and this was the first special events liquor license for City of Anna property. She explained the vendors selling alcohol will be set up under the heavy horse barn. Administrator Bigler also explained that the insurance policy says June 11th but they are updating to include June 12th as well. She explained that the Union County Chamber of Commerce is paying the special events liquor license fee.
A motion was made by Commissioner Bigler and seconded by Commissioner Miller that it be RESOLVED TO APPROVE SPECIAL EVENT LIQUOR LICENSE FOR ALTO VINEYARDS ON JUNE 11TH AND 12TH, 2021.A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Mayor Hartline declared the motion carried.
Discussion was held regarding the City of Anna’s Fourth of July festivities and vendors. Steve Hartline asked if the festival committee set a deadline for those vendors wanting to apply. City Administrator Bigler explained that as long as their application was received and could be presented to the council before the last meeting prior to the Fourth of July festivities it would be no problem. Steve Hartline expressed he would like the Gazette Democrat to help advertise. City Administrator Bigler explained The City will be advertising via Facebook and a print on the back of the utility statements being mailed out to customers. She explained bands will be performing at the bandshell, food trucks will be available on site, and that the City of Anna will be providing bottled water free of charge. City Administrator Bigler confirmed the wineries will be set up behind the audience and that the city will reach out to the Union County Fair board to request use of their bathrooms. Bryan Miller had suggested waiving the $50 special event liquor license fee for the wineries applying for the special event liquor license due to the fact this is our first Fourth of July festival and we do not know how many will attend.
A motion was made by Commissioner Bigler and seconded by Commissioner Miller that it be RESOLVED TO APPROVE SPECIAL EVENT LIQUOR LICENSE FOR ALTO VINEYARDS ON JULY 4TH, 2021 INCLUDING WAIVER OF FEE.A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Mayor Hartline declared the motion carried.
A motion was made by Commissioner Bigler and seconded by Commissioner Miller that it be RESOLVED TO APPROVE SPECIAL EVENT LIQUOR LICENSE FOR LINCOLN HERITAGE WINERY ON JULY 4TH, 2021 INCLUDING WAIVER OF FEE.A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Mayor Hartline declared the motion carried.
A motion was made by Mayor Hartline and seconded by Commissioner Bigler that it be RESOLVED TO APPROVE LIQUOR LICENSE FOR ANTHONY EDWARDS DBA JORDO’S PIZZERIA PENDING INSURANCE. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Mayor Hartline declared the motion carried.
City Administrator Bigler informed council of emergency item she received; A Park usage application was received from Kel-Tech Management requesting use of the park for their first annual Kel-Tech Olympics.
A motion was made by Commissioner Webb and seconded by Commissioner Miller that it be RESOLVED TO APPROVE PARK USAGE APPLICATION FOR KEL TECH MANAGEMENT ON JUNE 4TH, 2021. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Mayor Hartline declared the motion carried.
A motion was made by Commissioner Bigler and seconded by Commissioner Webb that it be RESOLVED TO ENTER CLOSED SESSION TO DISCUSS PERSONNEL ISSUES. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Mayor Hartline declared the motion carried.
A motion was made by Commissioner Webb and seconded by Commissioner Miller that it be RESOLVED TO EXIT CLOSED SESSION. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Mayor Hartline declared the motion carried.
A motion was made by Commissioner Bigler and seconded by Commissioner Webb that it be RESOLVED TO APPROVE THE CLOSED SESSION MINUTES OF JUNE 1ST, 2021 AS PREVIOUSLY READ AS THE OFFICAL CLOSED SESSION MINUTES OF SAID MEETING. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Mayor Hartline declared the motion carried.
A motion was made by Commissioner Bigler and seconded by Commissioner Webb that it be RESOLVED THAT THE REGULAR SESSION OF THE ANNA CITY
COUNCIL MEETING OF JUNE 1ST, 2021 BE ADJOURNED AT 6:59 P.M. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Miller, Commissioner Webb and Mayor Hartline. voted yea. Nay – none. Mayor Hartline declared the motion carried.
https://cityofanna.org/wp-content/uploads/2021/06/June-1-2021-ACC-Meeting-Minutes.pdf
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