City of Quincy City Council Met March 8.
Here is the minutes provided by the council:
The regular meeting of the City Council was held this day at 7:00 p.m. with Mayor Kyle A. Moore presiding.
The following members were present:
Ald. McKiernan, Entrup, Bergman, Bauer, Finney, Farha, Sassen, Rein, Mast, Reis, Awerkamp, Uzelac, Holtschlag. 13.
Virtual: Ald. Holbrook. 1.
The minutes of the regular meeting of the City Council held March 1, 2021, and the Town Business minutes of February 8, 2021, were approved as printed, on a motion of Ald. Entrup. Motion carried. Legal Counsel: Corporation Counsel Lonnie Dunn.
Ald. Bauer moved the City Council sit as a Town Board. Motion carried.
TOWN BUSINESS
The City Clerk and Ex-Officio Town Clerk presented and read the following:
Registered Requests to Speak
No one registered to speak.
Report Of The Quincy Township Supervisor For General Assistance For The Month Of February, 2021.
DISBURSEMENTS
Relief orders were issued to 10 cases containing 16 individuals at an average grant per case of $367.00
$ 3,670.00
CASH ACCOUNT
Balance February 1, 2021
GA Checking $ 2,550.39
GA Money Market 112,506.84
SSI Reimbursement 4,550.00
Interest 13.17
Total $ 119,620.40
Obligations paid during the month ($ 3,702.10)
Balance February 28, 2021 $115,918.30
Cindy Brink
Supervisor Quincy Township
We the undersigned auditing committee to which were referred the above bills respectfully report it has examined same and rec ommend their payment.
Dave Bauer, Chairman
Jeff Bergman
Ben Uzelac
Ald. Bauer, seconded by Ald. Uzelac, moved the report be received and vouchers be issued for the payment of disbursements and administrative bills for the various amounts, and on the roll call each of the 14 Aldermen voted yea. Motion carried.
Report of the Town of Quincy Auditing Committee
Bill Payments for All Vendors
March 2021
Vendor Amount
Adams 385.38
Alarm Systems 47.50
Ameren Illinois 892.58
Chris Stegner 67.50
City of Quincy Self Insurance 36.54
Digital Copy Systems 15.54
Illinois School Supply 586.89
Josh Ayres 181.08
Kirk Rodemich Assessor Fieldwork 5,608.00
Marco Assessor 41.50
Ms. Lisa Gasko mileage reimbursement 556.80
O’Donnell’s 56.00
US Postmaster 275.00
Total $8,750.31
Committee:
Dave Bauer
Jeff Bergman
Ben Uzelac
Ald. Bauer, seconded by Ald. Uzelac, moved the reports be received and vouchers be issued for the various amounts and on the roll call each of the 14 Aldermen voted yea. Motion carried.
Presentation of Tentative Budget and
Appropriation Ordinance for fiscal year 2021/2022
Ald. Bauer moved the Tentative Budget for the next fiscal year 2021/2022 be placed with the Township Clerk and be made available for public inspection and the Budget Hearing on the Proposed Budget be scheduled for April 12, 2021, at the regular Township Meeting, seconded by Ald. Uzelac. Motion carried.
The meeting resumed its sitting as a City Council on motion of Ald. Bauer.
PETITIONS
By 1203 Harrison, LLC, requesting consideration to amend the hours of operation listed on the Special Permit for Planned Development to develop a laundromat with video gaming and alcohol sales at 1203 Harrison Street, presently zoned C1B.
Ald. Reis moved the petition be received and referred to the Plan Commission for study and to report back. Motion carried.
By Randall Rees, on behalf of Mercantile Bank, requesting consideration for approval of a subdivision (dividing one lot into two) for property commonly known as 101-105 North 36th Street under the small tracts provision of the subdivision ordinance, zoned C2.
Ald. Finney moved the petition be received and referred to the Plan Commission for study and to report back. Motion carried.
By 2021 Properties/Quincy Auto Supply requesting consideration to rezone property at 229 North 48th Street from C1B (commercial) to C2 (commercial) to allow for the relocation of Quincy Auto Supply to 229 North 48th Street. Ald. Finney moved the petition be received and referred to the Plan Commission for study and to report back. Motion carried.
A Special Event Application from Quincy Medical Group requesting permission to hold the 21st annual Bridge the Gap to Health Race on May 15th. The run/walk will begin and end at Clat Adams Park. The race routes do not require the closure of either bridge. Routes, street closings and no parking areas requested will be sent to the proper authorities. Auxiliary police are requested. A Live Entertainment/Public Gathering Permit is requested for the use of loud speakers. The applicant has submitted all of the required documentation and approval is recommended by the Department of Utilities & Engineering.
Ald. Holtschlag moved the prayer of the petition be granted and the proper authorities notified. Motion carried.
RESOLUTION
WHEREAS, the City of Quincy, Quincy Transit Lines, owns and operates a fleet of 16 buses; and WHEREAS, the City of Quincy purchased scheduling software from Route Match in 2011; and WHEREAS, the software was updated to improve the efficiency of our system; and
WHEREAS, the City Council approved the upgrade to the software July 15 of 2019; and
WHEREAS, the upgraded Route Match includes an annual maintenance agreement in the amount of $19,000 broken down as:
Technical Support & Maintenance Core System........ $7,000
Annual Hosting Fee – 5 users.................................... $6,000
WHEREAS, the Illinois Department of Transportation Downstate Assistance Program (DOAP) Grant allows this ex pense to be reimbursed; now
THEREFORE BE IT RESOLVED, the Transportation Director, the Transit Committee, and the Director of Information Technology recommend to the Mayor and City Council that the service maintenance and upgrade agreement with Route Match be renewed at a cost of $13,000.
Marty Stegeman
Transportation Director
Jim Murphy
Director of Information Technology Ald. Rein moved for the adoption of the resolution, seconded by Ald. Reis, and on the roll call each of the 14 Aldermen voted yea. Motion carried.
RESOLUTION APPROVING CERTAIN DOCUMENTS IN CONNECTION WITH THE CITY’S CAPITAL
IMPROVEMENT REFUNDING REVENUE BONDS, SERIES 2013C (GOOD SAMARITAN HOME PROJECT)
WHEREAS, the City of Quincy, Illinois (the “City”) issued $7,960,000 Capital Improvement Refunding Revenue Bonds, Series 2013C (Good Samaritan Home Project) (the “Series 2013C Bonds”) for the purpose of loaning the proceeds of such bonds to The Good Samaritan Home of Quincy, an Illinois not-for-profit corporation (the “Borrower”) to refinance costs of certain senior citizen housing and related facilities, improvements and costs; and
WHEREAS, the Borrower and First Bankers Trust Company, the owner of the Series 2013C Bonds, have agreed to change the interest rate on the Series 2013C Bonds, and it is necessary for the City to enter into certain documents in con nection therewith;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF QUINCY, ILLINOIS AS FOLLOWS:
Section 1. Authorization of Documents. The City is hereby authorized to enter into the following documents (the “City Documents”), in substantially the forms presented to and reviewed by the City at this meeting and attached to this Resolution (copies of which documents shall be filed in the records of the City), with such changes therein as shall be ap proved by the officers of the City executing such documents, such officers’ signatures thereon being conclusive evidence of their approval thereof:
(a) Supplement to Loan Agreement (attached hereto as Exhibit A); and
(b) Federal Tax Matters Certificate (attached hereto as Exhibit B).
Section 2. Execution of Documents. The Mayor, City Clerk, City Treasurer and Comptroller of the City are hereby authorized and directed to execute and deliver the City Documents for and on behalf of and as the act and deed of the City. The City Clerk is hereby authorized and directed to attest to such City Documents and other documents, certificates and instruments as may be necessary or desirable to carry out and comply with the intent of this Resolution.
Section 3. Further City. The City shall, and the officers, agents and employees of the City are hereby authorized and directed to, take such further action, and execute such other documents, certificates and instruments as may be necessary or desirable to carry out and comply with the intent of this Resolution, including Internal Revenue Service Form 8038.
Section 4. Effective Date. This Resolution shall take effect and be in full force immediately after its adoption by the City.
Ald. Farha moved for the adoption of the resolution, seconded by Ald. Sassen, and on the roll call each of the 14 Aldermen voted yea. Motion carried.
RESOLUTION
WHEREAS, the Department of Utilities requires annual maintenance and calibration of on-line analyzers, monitoring equipment and instruments used for the treatment and testing of the City’s drinking water supply at the Water Treatment Plant; and,
WHEREAS, the Department of Utilities has received a proposal from the manufacturer of the analytical equipment for preventative maintenance and calibration of this equipment; and,
WHEREAS, the Direc tor of Utilities and Engineering has reviewed this proposal and finds it to be acceptable; and,
WHEREAS, funds for this service are available in the 2020/2021 Water Fund fiscal year budget.
NOW, THEREFORE BE IT RESOLVED, the Director of Utilities and Engineering and the Utilities Committee recom mend to the Mayor and Quincy City Council that the proposal for annual maintenance and calibration of water treatment equipment from Hach Company of Chicago, Illinois, in the amount of $16,951.00 be accepted.
Jeffrey Conte, P.E.
Director of Utilities & Engineering
Ald. Bauer moved for the adoption of the resolution, seconded by Ald. McKiernan, and on the roll call each of the 14 Aldermen voted yea. Motion carried.
RESOLUTION
WHEREAS, on May 11, 2020, the Quincy City Council approved a resolution awarding Million Construction of Quin cy a contract in the amount of $133,658.00 for the reconstruction of sanitary sewer manholes throughout the City of Quincy; and,
WHEREAS, additional costs were incurred after the letting and award of this project that have caused the final cost of this project to exceed the awarded price; and,
WHEREAS, the project has now been completed in a satisfactory manner and a Final Pay Estimate has been submitted by the contractor for payment; and,
WHEREAS, funds for the additional expenses are available in the 2020/2021 Sewer Fund fiscal year budget.
NOW, THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering and the Utilities Committee recommend to the Mayor and Quincy City Council that the Director of Utilities and Engineering be authorized to accept the contract change order and payment in amount of $16,548.00 to Million Construction of Quincy, Illinois, be approved.
Jeffrey Conte, P.E.
Director of Utilities & Engineering
Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Mast, and on the roll call each of the 14 Aldermen voted yea. Motion carried.
RESOLUTION
WHEREAS, the Department of Utilities and Engineering recently requested bids for a remote control mower to be used for the maintenance of the water reservoir site; and,
WHEREAS, the following bids were received:
Green Climber of North America
LaGrange, Illinois $91,000.00
Key Equipment & Supply Company
Bridgeton, Missouri $57,200.00
WHEREAS, the Director of Utilities and Engineering has reviewed these bids and finds them to be acceptable; and;
WHEREAS, funding for this equipment is available in the 2020/2021 Water Fund fiscal year budget.
NOW, THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering and the Utilities Committee recommend to the Mayor and Quincy City Council that the low bid from Key Equipment & Supply Company of Bridgeton, Missouri, in the amount of $57,200.00 be accepted.
Jeffrey Conte, P.E.
Director of Utilities & Engineering
Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Mast, and on the roll call each of the 14 Aldermen voted yea. Motion carried.
RESOLUTION
WHEREAS, Quincy Medical Group is sponsoring the 21st annual Bridge the Gap to Health Race on May 15, 2021, in the City of Quincy which is an event that constitutes a public purpose by offering financial assistance for medical costs to the citizens of Quincy; and,
WHEREAS, this run will require the temporary closure of North 3rd Street (State Route 57) from Maine Street to Broadway (State Route 104) and 4th Street (U.S. Route 24) from Jersey to Hampshire Streets; and,
WHEREAS, Section 4-408 of the Illinois Highway Code authorizes the Department of Transportation to issue permits to local authorities to temporarily close portions of State Highways for such public purposes; now,
THEREFORE BE IT RESOLVED by the City Council of the City of Quincy that permission to close North 3rd Street (U.S. Route 24) from Maine Street to Broadway (State Route 104) and 4th Street (U.S. Route 24) from Jersey to Hampshire Streets as above designated, be requested of the Illinois Department of Transportation by the Director of Utilities and Engineering.
BE IT FURTHER RESOLVED that this closure shall occur during the approximate time period between 5:00 a.m. and 12:00 p.m. (noon) on Saturday, May 15, 2021.
BE IT FURTHER RESOLVED that this closure is for the public purpose of the Bridge the Gap to Health Race.
BE IT FURTHER RESOLVED that traffic from that closed portion of highway shall be detoured over routes with an all-weather surface that can accept the anticipated traffic, which will be maintained to the satisfaction of the Department and which is conspicuously marked for the benefit of traffic diverted from the State Highway.
BE IT FURTHER RESOLVED that the run sponsor, Quincy Medical Group, assumes full responsibility for the direc tion, protection, and regulation of vehicular traffic during the time the detour is in effect.
BE IT FURTHER RESOLVED that police officers or authorized flaggers shall, at the expense of the sponsors, be posi tioned at each end of the closed section and at other points (such as intersections) as may be necessary to assist in directing traffic through the detour.
BE IT FURTHER RESOLVED that police officers, flaggers, and officials shall permit emergency vehicles in emer gency situations to pass through the closed area as swiftly as it is safe for all concerned.
BE IT FURTHER RESOLVED that all debris shall be removed by the sponsors prior to reopening the State Highway.
BE IT FURTHER RESOLVED that such signs, flags, barricades, etc., shall be used by the sponsors may be approved by the Illinois Department of Transportation.
BE IT FURTHER RESOLVED that the closure and detour shall be marked according to the Illinois Manual on Uniform Traffic Control Devices.
BE IT FURTHER RESOLVED that Quincy Medical Group hereby agrees to assume all liabilities and pay all claims for any damage which shall be occasioned by the closing described above.
BE IT FURTHER RESOLVED that Quincy Medical Group shall provide a comprehensive general liability insurance policy or an additional insured endorsement in the amount of $100,000 per person and $2,000,000 aggregate which has the Illinois Department of Transportation and its officials, employees and agents as named insures and which protects them from all claims arising from the requested road closing.
BE IT FURTHER RESOLVED that a copy of this resolution be forwarded to the Illinois Department of Transportation to serve as a formal request for the permission sought in this Resolution and to operate as part of the conditions of said permission.
Passed this 8th day of March, 2021.
Kyle A. Moore, Mayor
Laura Oakman, City Clerk
Ald. Entrup moved for the adoption of the resolution, seconded by Ald. Uzelac, and on the roll call each of the 14 Aldermen voted yea. Motion carried.
ORDINANCE
Second presentation of an ordinance entitled: An Ordinance Amending Section 162.062 (General Rules – Yard Requirements) Of Chapter 162 (Zoning Regulations) Of Title XV (Land Usage) Of The Municipal Code Of The City Of Quincy (2015). (Permitting boats, trailers, campers and the like be parked in a front yard between the dates of April 1st and November 1st provided they are not located in whole or in part closer than 5 feet from a front curb line and if are parked on a driveway constructed of concrete asphalt or gravel.)
Ald. McKiernan, seconded by Ald. Mast, moved to refer this ordinance back to Planning and Development for further review. Motion carried.
ORDINANCE
First presentation of an ordinance entitled: An Ordinance Granting A Special Use Permit For A Planned Development (To operate a video gaming parlor with alcohol sales at 2408 Cherry St., Suite 2 with the condition that the petitioner provide one off-street parking stall for each gaming terminal and one off-street parking stall for each employee.) Ald. Bauer moved the ordinance be read by its title, seconded by Ald. Entrup. Motion carried.
The City Clerk read the ordinance by its title.
ORDINANCE
First presentation of an ordinance entitled: An Ordinance Granting A Special Use Permit For A Planned Development. (For the development of a contractor’s office with a residence and enclosed storage at 201 Riverview Ave. with the conditions that all construction equipment, material and associated debris are stored within enclosed buildings; and the perimeter of the property is enclosed with a six-foot high fence or building wall.)
Ald. Entrup moved the ordinance be read by its title, seconded by Ald. McKiernan. Motion carried. The City Clerk read the ordinance by its title.
ORDINANCE
First presentation of an ordinance entitled: An Ordinance Amending The District Map Which Is Made A Part Of Section 162.002 Of The Municipal Code Of The City Of Quincy Of 2015. (712 S. 4th St., 701 S. 4th St., 412 Payson Ave., 802 S. 4th St., 804 S. 4th St., 810 S. 4th St., 812 S. 4th St., 820 S. 4th St., 826 S. 4th St., 736 S. 4th St., 712 S. 4th St., 412 Payson Ave., 726 S. 5th St., 736 S. 5th St., 418 Washington St., 500 Washington St., 501 Washington St., 401 Washington St., and 700 S. 5th St.)
Ald. Holtschlag moved the ordinance be read by its title, seconded by Ald. Uzelac. Motion carried. The City Clerk read the ordinance by its title.
REPORT OF FINANCE COMMITTEE
Mike Farha
Jack Holtschlag
Anthony E. Sassen
Richie Reis
Finance Committee
Ald. Farha, seconded by Ald. Sassen, moved the reports be received and vouchers be issued for the various amounts and on the roll call each of the 14 Aldermen voted yea. Motion carried.
A RESOLUTION AUTHORIZING
THE ACQUISITION OF REAL ESTATE
WHEREAS, the City of Quincy is committed to improving the quality of life of for their residents; and
WHEREAS, it is the intention of the City of Quincy to purchase the property located at 221 N. 5th Street from Bret Austin for the purchase price of Thirty-seven Thousand Dollars ($37,000.00);
WHEREAS, the City proposes to grade, level and pave the surface of the lot to add 10 parking stalls to Municipal Lot F;
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF QUINCY, as follows:
1. The Mayor is hereby authorized to execute an Offer to Purchase Real Estate, commonly known as 221 North 5th Street, in the City of Quincy, Adams County, Illinois,
2. The City of Quincy will purchase from Bret Austin said property for the purchase price of Thirty-seven Thousand Dollars ($37,000.00).
Adopted this 8th day of March, 2021.
Laura Oakman
City Clerk
Approved this 9th day of March, 2021.
Kyle A. Moore
Mayor
Ald. Holtschlag moved for the adoption of the resolution, seconded by Ald. Uzelac, and on the roll call the following vote resulted: Yeas: Ald. Mast, Reis, Awerkamp, Uzelac, Holtschlag, McKiernan, Finney, Holbrook. 8. Nays: Ald. Farha, Sassen, Rein, Entrup, Bergman, Bauer. 6. Motion carried.
MOTIONS
Ald. Bergman requested cones and barricades be provided to the Fishing For Freedom event being held the first weekend of June and that they be dropped off the Friday before and picked up the Monday afterwards. Motion carried. Ald. Bauer referred to the Plan Commission the closing of College St. from 17th to 18th. Motion carried.
The City Council adjourned at 7:22 p.m. on a motion of Ald. Holtschlag. Motion carried.
https://www.quincyil.gov/home/showdocument?id=5591
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