Kaskaskia Community College District #501 Board of Trustees met Oct. 26.
Here is the minutes provided by the board:
ROLL CALL/ATTENDANCE
Chair, Bill Hawley convened a regular meeting of the Board of Trustees at 6:45 p.m. in the Lifelong Learning Building on the Kaskaskia College main campus and remotely. Trustees present at the meeting in person were Jim Beasley, Bill Hawley, Bryan Holthaus, Louis Kalert, Jim Mason, and Laura Wedekemper. Trustee Linda Stover attended remotely, and Student Trustee Larissa Hoffman was absent.
College staff members attending were President George Evans, Dr. Ashley Becker, Judy Hemker, Dr. Susan Batchelor, Craig Roper, Travis Henson, Todd Wagner, Jennings Carter, Jill Hercules, Johnny Matthews, Cary Day, Mike Conley, Jenna Astroth, Ron Perkins, Kristi Hofferber and Cathy Quick. Dennis Weedman, Legal Counsel from Robbins Schwartz was in attendance.
Bruce Kropp from WJBD Radio attended remotely
PLEDGE OF ALLEGIANCE
President Evans led the Pledge of Allegiance.
PUBLIC COMMENT
No public comment.
RECOGNITION
President Evans recognized the guests in attendance.
RESOLUTION 20-34 RECOGNITION AND SUPPORT FOR NATIONAL APPRENTICESHIP WEEK
Motion by Jim Beasley to adopt resolution 20-34, recognizing November 8-14, 2020 as “National Apprenticeship Week” thereby recognizing the value of apprenticeship programs as an effective earn-and- learn model for students, workers, and employers; and supporting the partnership between apprenticeship programs, workforce development, and career and technical education.
Roll call:
Beasley - yes Mason - yes
Hawley - yes Stover - yes
Holthaus - yes Wedekemper - yes
Kalert - yes
Motion was approved.
ANNUAL PLAN UPDATE
Dr. Ashley Becker gave an update on the Instructional Services portion of the Annual Plan.
CONSENT AGENDA
Items on the Consent Agenda include:
A. September 28, 2020 Budget Hearing Minutes B. September 28, 2020 Meeting Minutes
Ratification and approval of disbursements and payrolls for October 2020 which includes travel reimbursements for board members and College employees if any requested reimbursement exceeds maximum allowable costs, Treasurer Report, Budget Report, Personnel Report, Foundation Report, and the Kaskaskia College Friends of Fine Arts Report. Administrative Reports include Administrative Services Report, Instructional Services Report, Student Services Report, and Executive Services Report to include the Annual Plan monthly update from each department.
Motion by Jim Beasley to approve items on the consent agenda as presented.
Roll call:
Beasley - yes Mason - yes
Hawley - yes Stover - yes
Holthaus - yes Wedekemper - yes
Kalert - yes
Motion was approved.
OLD UNFINISHED BUSINESS
None
NEW BUSINESS
CLOSED SESSION
No closed session was conducted.
APPROVAL OF EMPLOYMENT OF HUMAN RESOURCES COORDINATOR
Motion by Bryan Holthaus to approve the employment of Lisa Bowman as Human Resources Coordinator at an annual salary of $45,000 with eligibility for fringe benefits, effective November 2, 2020.
Roll call:
Beasley - yes Mason - yes
Hawley - yes Stover - yes
Holthaus - yes Wedekemper - yes
Kalert - yes
Motion was approved.
APPROVAL OF RETIREMENT OF ADMINISTRATIVE ASSISANT TO VICE PRESIDENT OF ADMINISTRATIVE SERVICES
Motion by Bryan Holthaus to approve the retirement of Mary Jo Jones as the Administrative Assistant to the Vice President of Administrative Services effective December 31, 2020.
Roll call:
Beasley - yes Mason - yes
Hawley - yes Stover - yes
Holthaus - yes Wedekemper - yes
Kalert - yes
Motion was approved.
APPROVAL OF RESTRUCTURE OF ADMINISTRATIVE ASSISTANT TO VICE PRESIDENT OF ADMINISTRATIVE SERVICES POSITION
Motion by Jim Mason to approve the restructure of the Administrative Assistant to the Vice President of Administrative Services position to Foundation and General Ledger Accounting Specialist at an annual salary of $40,000 to $48,000.
Roll call:
Beasley - yes Mason - yes
Hawley - yes Stover - yes
Holthaus - yes Wedekemper - yes
Kalert - yes
Motion was approved.
APPROVAL OF RESIGNATION OF MAINTENANCE SPECIALIST
Motion by Louis Kalert to approve the resignation of Wayne Arnold as Maintenance Specialist effective September 22, 2020.
Roll call:
Beasley - yes Mason - yes
Hawley - yes Stover - yes
Holthaus - yes Wedekemper - yes
Kalert - yes
Motion was approved.
APPROVAL OF EMPLOYMENT OF READING LINK COORDINATOR
Motion by Bryan Holthaus to approved the employment of Paige Webster as Reading Link Coordinator at an annual salary of $36,900 effective November 2, 2020.
Roll call:
Beasley - yes Mason - yes
Hawley - yes Stover - yes
Holthaus - yes Wedekemper - yes
Kalert - yes
Motion was approved.
APPROVAL OF RESIGNATION OF ENROLLMENT SPECIALIST
Motion by Bryan Holthaus to approve the resignation of Alyssa Fox as Enrollment Specialist effective October 26, 2020.
Roll call:
Beasley - yes Mason - yes
Hawley - yes Stover - yes
Holthaus - yes Wedekemper - yes
Kalert - yes
Motion was approved.
Motion by Jim Mason to approve the new position of Career Pathway Coordinator, with an annual salary of $35,000 to $45,000. This position is funded by the Innovative Bridge and Transition Grant.
Roll call:
Beasley - yes Mason - yes
Hawley - yes Stover - yes
Holthaus - yes Wedekemper - yes
Kalert - yes
Motion was approved.
APPROVAL OF TITLE CHANGE OF PAYROLL SPECIALIST TO PAYROLL AND ACCOUNTING SPECIALIST
Motion by Louis Kalert to approve the title change and search for the Payroll and Accounting Specialist, with a salary range of $35,000 - $40,000 and fringe benefits.
Roll call:
Beasley - yes Mason - yes
Hawley - yes Stover - yes
Holthaus - yes Wedekemper - yes
Kalert - yes
Motion was approved.
RESOLUTION 20-35
INTENT TO LEVY AN EQUITY TAX PURSUANT TO SECTION 3-14.3 OF THE ILLINOIS PUBLIC COMMUNITY COLLEGE ACT
Motion by Jim Beasley to a adopt Resolution 20-35, thereby approving the intent to levy for purposes of a combined educational and operations and maintenance rate of 29.09 cents per $100 of assessed valuation in accordance with the provisions of Section 3-14.3 of the Illinois Public Community College Act, which represents an equity rate of 4.09 cents as stipulated in the terms set forth in the letter of eligibility.
Roll call:
Beasley - yes Mason - yes
Hawley - yes Stover - yes
Holthaus - yes Wedekemper - yes
Kalert - yes
Motion was approved.
RESOLUTION 20-36
CALENDAR YEAR 2020 TAX LEVY – FISCAL YEAR 2022
Motion by Jim Mason to adopt Resolution 20-36, thereby approving the amount totaling $10,320,641, to be levied against the taxable property of Community College District #501, (which is less than 105% aggregate) as provided for under the laws of the State of Illinois, for the year 2020 to be collected in the calendar year 2021, and that the levy for the year 2020 be allocated for Fiscal Year 2022 as follows:
The sum of $ 3,161,200 for educational purposes,
The sum of $ 1,354,800 for operations and maintenance purposes,
The sum of $ 738,817 for additional education and operations and maintenance purposes,
The sum of $ 1,484,500 as a special tax levy for tort liability insurance purposes, for worker’s compensation and occupational diseases insurance purposes, unemployment insurance purposes, and risk management purposes,
The sum of $ 215,500 for social security and Medicare purposes,
The sum of $ 60,000 as a special tax levy for financial audit purposes,
The sum of $ 903,200 as a special tax levy for Protection, Health, and Safety purposes, and
The sum of $ 2,402,624 to meet the principal and interest payments for College Bonds.
Roll call:
Beasley - yes Mason - yes
Hawley - yes Stover - yes
Holthaus - yes Wedekemper - yes
Kalert - yes
Motion was approved.
RESOLUTION 20-37
ABATE THE TAX LEVY FOR SERIES 2018 GENERAL OBLIGATION REFUNDING BONDS (ALTERNATE REVENUE SOURCE) FOR 2020 LEVY, FISCAL YEAR 2022
Motion by Bryan Holthaus to adopt Resolution 20-37, thereby approving the tax levied for the year 2020 for General Obligation Refunding Bonds (Alternate Revenue Source), Series 2018 bonds, abatement in its entirety.
Roll call:
Beasley - yes Mason - yes
Hawley - yes Stover - yes
Holthaus - yes Wedekemper - yes
Kalert - yes
Motion was approved.
RESOLUTION 20-38
APPROVE FY 2022 RESOURCE ALLOCATION MASTER PLAN
Motion by Laura Wedekemper to adopt Resolution 20-38, thereby approving that the College submit a Resource Allocation Management Program (RAMP) capital request for FY2022 to the Illinois Community College Board to seek funding for the following proposed projects in accordance with the RAMP application process.
• Parking Lot and Drainage Improvements as project #1
• Fine and Performing Arts Addition as project #2
Roll call:
Beasley - yes Mason - yes
Hawley - yes Stover - yes
Holthaus - yes Wedekemper - yes
Kalert - yes
Motion was approved.
RESOLUTION 20-39
AWARD BID FOR THE NASHVILLE DRAINAGE IMPROVEMENT PROJECT Motion by Linda Stover to adopt Resolution 20-39, thereby approving the Nashville Drainage Improvement Project as a capital project and award the bid to KRB Excavation Inc. of Trenton, IL in the amount of $28,845.
Roll call:
Beasley - yes Mason - yes
Hawley - yes Stover - yes
Holthaus - yes Wedekemper - yes
Kalert - yes
Motion was approved.
RESOLUTION 20-40
APPROVE PROTECTION, HEALTH, AND SAFETY PROJECTS FOR FISCAL YEAR 2022
Motion by Louis Kalert to adopt Resolution 20-40, thereby approving the recommended Protection, Health, and Safety Projects for fiscal year 2022 for repair and alteration as follows:
HB Building Roof Replacement $117,090
Roof Replacement Projects $476,100
HVAC Repairs with Controls Phase IV $112,100
ST & AD Second Floor Hallway Replacement Project $ 85,000
Parking Lot and Roadway Replacement/Improvements –
Phase III $112,010
TOTAL $902,300
Roll call:
Beasley - yes Mason - yes
Hawley - yes Stover - yes
Holthaus - yes Wedekemper - yes
Kalert - yes
Motion was approved.
RESOLUTION 20-41
APPROVE VENDOR FOR INSTALLATION OF A BURGLAR ALARM SYSTEM AT THE CRISP TECHNOLOGY CENTER
Motion by Bryan Holthaus to adopt Resolution 20-41, thereby approving the proposal submitted by Johnson Controls of St. Louis, MO for the installation of a burglar alarm system at the Crisp Technology Center in the amount of $46,330.79.
Roll call:
Beasley - no Mason - yes
Hawley - yes Stover - yes
Holthaus - yes Wedekemper - yes
Kalert - no
With 5 yes votes and 2 no votes, the motion was approved.
RESOLUTION 20-42
INSTALL CELLULAR SERVICE ENHANCEMENT
Motion by Bryan Holthaus to adopt Resolution 20-42, thereby authorizing the college to execute a contract with Comm Squad of Lebanon, IL to provide and install cellular service boosters in the Health and Professional Careers Building, the Agricultural Education Center, the Crisp Technology Center, and Greenville Education Center at a cost of $74,325.
Roll call:
Beasley - yes Mason - yes
Hawley - yes Stover - yes
Holthaus - yes Wedekemper - yes
Kalert - yes
Motion was approved.
RESOLUTION 20-43
AWARD BID FOR ST & AD SECOND FLOOR HALLWAY FLOORING REPLACEMENT PROJECT (PHS PROJECT)
Motion by Laura Wedekemper to adopt Resolution 20-43, thereby awarding the bid for the flooring replacement to Richardet Floor Coverings of Perryville, MO in the total amount of $39,645 and the bid for the asbestos abatement associated with this project to Midwest Service Group of Perryville, MO in the total amount of $21,880.
Roll call:
Beasley - yes Mason - yes
Hawley - yes Stover - yes
Holthaus - yes Wedekemper - yes
Kalert - yes
Motion was approved.
RESOLUTION 20-44
APPROVE THE REPLACEMENT OF WATER FOUNTAINS WITH BOTTLE FILING STATIONS PROJECT AS A PROTECTION, HEALTH AND SAFETY (PHS) PROJECT AND TO AUTHORIZE WRF ENGINEERS, INC. TO PROCEED WITH PROFESSIONAL SERVICES
Motion by Bryan Holthaus to adopt Resolution 20-44, thereby approving the Replacement of Water Fountains with Bottle Filling Stations Project as a Protection, Health and Safety Project (PHS Project) with the $113,600 to complete the project to be taken from the PHS Fund Balance and authorize WRF Engineers Inc. to proceed with professional services to include preparation of construction documents and execution of the bidding process.
Roll call:
Beasley - yes Mason - yes
Hawley - yes Stover - yes
Holthaus - yes Wedekemper - yes
Kalert - yes
Motion was approved.
RESOLUTION 20-45
APPROVE THE GREENHOUSE REMOVAL PROJECT AS A PROTECTION, HEALTH, AND SAFETY (PHS) PROJECT AND TO AUTHORIZE WRF ENGINEERS, INC. TO PROCEED WITH PROFESSIONAL SERVICES.
Motion by Jim Mason to adopt Resolution 20-45, thereby approving the Greenhouse Removal Project as a Protection, Health and Safety Project (PHS Project) with the allocation of $57,204 to be taken from the PHS Fund Balance and authorize WRF Engineers Inc. to proceed with professional services to include preparation of construction documents and bidding process.
Roll call:
Beasley - yes Mason - yes
Hawley - yes Stover - yes
Holthaus - yes Wedekemper - yes
Kalert - yes
Motion was approved.
APPROVAL OF RECOMMENDED ACTION FOR ELIMINATION OF FOR- CREDIT TRUCK DRIVER TRAINING PROGRAM
Motion by Jim Mason to approve the elimination of the for-credit Truck Driver Training program and to continue to serve our community by offering a non-credit CDL training program through a third-party vendor.
Roll call:
Beasley - yes Mason - yes
Hawley - yes Stover - yes
Holthaus - yes Wedekemper - yes
Kalert - yes
Motion was approved.
APPROVAL OF CONTRACT TO PROVIDE TRUCK DRIVER TRAINING SERVICES
Motion by Bryan Holthaus to approve the recommendation to enter into a service agreement with 160 Driving Academy to provide CDL Training to Kaskaskia College students as outlined in contractual language.
Roll call:
Beasley - yes Mason - yes
Hawley - yes Stover - yes
Holthaus - yes Wedekemper - yes
Kalert - yes
Motion was approved.
RESOLUTION 20-46
DISPOSITION OF COLLEGE PROPERTY
Motion by Jim Beasley to adopt Resolution 20-46, thereby declaring the equipment listed as “no longer needed for College purposes” and approving that the College Administration dispose of such equipment in accordance with College Policy 6.3.
Roll call:
Beasley - yes Mason - yes
Hawley - yes Stover - yes
Holthaus - yes Wedekemper - yes
Kalert - yes
Motion was approved.
APPROVAL OF 2021 BOARD OF TRUSTEES MEETING CALENDAR
Motion by Jim Beasley to approve the 2021 Board of Trustees meeting calendar as presented.
Roll call:
Beasley - yes Mason - yes
Hawley - yes Stover - yes
Holthaus - yes Wedekemper - yes
Kalert - yes
Motion was approved.
FUTURE AGENDA ITEMS
A. Approval of Restructure of Public Safety Department
B. Presentation of the FY2020 Audit
C. Approval of Property and Casualty and Workers’ Compensation Insurance Premium and Coverage
D. Approve Contractor for Agricultural Education Center Solar Project
E. Feasibility Report for Medical Lab Tech Program
F. Feasibility Report for AMA Medical Assistant Program
G. Approval of Contractor for Bookstore Management Services
H. Approval of Bid for Laser Engraver
I. Approval of Elevator Repairs
J. Approval of Vendor for Photocopiers
K. Approval of Vendor for Vending Machines
L. New Spending Authority Policy
M. Revision of Policy for New and /or Revised College Policies 6.12
TRUSTEE AND PRESIDENT’S COMMENTS AND REPORTS Student Trustee Report
No Student Trustee report was presented this month.
PRESIDENT’S COMMENTS
President Evans reported
• A forum was held with students recently in person, social distancing in the new student loft, as well as remotely with zoom and utube.
• Congratulations to the student body for following Covid regulations. Since August there have only been 2 cases confirmed from personal contact at the college.
• Students are anxious for a coffee shop.
• Invitations will be sent for the upcoming legislative breakfast.
• Ribbon cutting for the new Student Loft will be November 6. A meeting with the donor will be held tomorrow.
• The Board retreat is coming up on November 9. Information will be provided to the Board. This retreat will focus on upkeep of the institution, projects, as well as presenting the Human Capital Development Plan.
• Congratulations to Dr. Dee Boswell for being selected for the 2020 Gary Davis Ethical Leadership award for the State of Illinois.
• In the Executive Services materials, information was presented on the Illinois Connect Communities Broadband Project. President Evans will be presenting to various boards on this project as part of the Southwest Illinois Leadership Council.
Motion by Mr. Beasley to adjourn. All members voted yes by a voice vote. The meeting adjourned at 8:25 p.m.
https://www.kaskaskia.edu/media/web-assets/documents/board-minutes-amp-agendas/october/10-26-2020_Minutes.pdf
Alerts Sign-up