City of Anna City Council met Oct. 6.
Here is the minutes provided by the council:
The Anna City Council met in regular session at Anna City Hall at 5:01 p.m. The meeting was called to order by Mayor Steve Hartline. The roll call went as follows: Present were Commissioner Michael Bigler, Commissioner Kathy Bryan, Commissioner Bryan Miller, Commissioner Martha Ann Webb and Mayor Steve Hartline. None were absent.
A motion was made by Commissioner Webb and seconded by Commissioner Bryan that it be RESOLVED TO APPROVE THE SEPTEMBER 15, 2020 ANNA CITY COUNCIL REGULAR SESSION MINUTES AS THE OFFICIAL MINUTES OF SAID MEETING. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay – none. Mayor Hartline declared the motion carried.
City Administrator Dori Bigler previously submitted project updates to the council. She reported that the City of Anna received an award for Top County in Southern Illinois from the Census Bureau. City Administrator Bigler stated that Craig Partridge sent the city a big Thank you for their assistance with the Pickle ball tournament. She stated there were 75 players from 5 states and a donation was made to Hadley's Haven.
Discussion was held regarding to allow door to door Trick or Treating. City Administrator Bigler cited some information from the IDPH & the Governor's office for guidelines to allow door to door trick or treating. Mayor Hartline stated that the city would need to stress the guidelines of face coverings and social distancing. Alderman Bev Schafer of Jonesboro was present and suggested a joint effort with the towns. Commissioner Miller questioned the Firefighter Jessica Roberts how the fire department usually hand out treats. Commissioner Bryan stated that on October 24th the downtown businesses are going to do a trick or treat event. Mrs. Schafer stated she had briefly discussed with Deputy Clerk Tina Sadler about having both fire departments and area business set up in the park for a drive thru only. City Administrator Bigler stated that Dongola is proceeding with trick or treat and Cobden stated that they are not having a traditional trick or treat.
A motion was made by Commissioner Miller and seconded by Commissioner Bryan that it be RESOLVED TO APPROVE TRICK OR TREAT ON OCTOBER 31, 2020 DURING THE HOURS OF 5 PM TO 7 PM WITH STATE GUIDELINES. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Webb and Mayor Hartline voted yea. Commissioner Miller voted Nay. Mayor Hartline declared the motion carried.
Discussion continued on the idea of a drive-thru Trick or Treat in the Anna Park during the same hours and with the state guidelines.
A motion was made by Commissioner Webb and seconded by Commissioner Bryan that it be RESOLVED TO APPROVE FOR THE CITY OF ANNA TO HOST A DRIVE-THRU TRICK OR TREAT IN THE ANNA CITY PARK FROM 5PM TO 7PM WITH SOCIAL DISTANCING GUIDELINES. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay - none. Mayor Hartline declared the motion carried.
Keith Moran from Moran Economic Development presented a hand-out on TIF and Business Districts. Mr. Moran explained that TIF is an abbreviation for Tax Increment Financing. He gave an overview of a what a TIF District was and how it can benefit the city. Mayor Hartline stated that he would appoint Commissioner Bigler, Commissioner Bryan and City Administrator Dori Bigler to meet with him to obtain more information to bring back to the council. Commissioner Bryan questioned how does a TIF District generate money on existing businesses.
A motion was made by Commissioner Miller and seconded by Commissioner Bryan that it be RESOLVED TO APPROVE A SPECIAL EVENT REQUEST FROM AJ ELKS LODGE #1641 ON OCTOBER 24, 2020. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay - none. Mayor Hartline declared the motion carried.
A motion was made by Commissioner Bryan and seconded by Commissioner Webb that it be RESOLVED TO APPROVE AUTHORIZE TO PAY THE FINAL ESTIMATE TO MOTT EXCAVATING. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay - none. Mayor Hartline declared the motion carried.
Charley Ferguson a representative of Laborer Local 773 presented information regarding a grievance filed by the employees. Mr. Ferguson stated that in September the Anna City Council passed a policy regarding the use of Sick Leave. Charley stated that he questioned the amount of sick days that can be used consecutively. He stated that he submitted a FOIA request for the last 10 Local 773 retirees last year employment history. The request was to include hours used the last 12 months of employment, including sick, vacation and personal time. Charley said he received 6 of the 10 and asked City Admin Dori Bigler if that was correct. City Admin Dori Bigler stated that yes, all records prior to those were from the 90's and were destroyed due to a roof issue at the previous City Hall building. Charley handed out the information and explained that it shows that this has been past practice and the benefit has been taken away. Charley Ferguson said that if this were Marion or Herrin City Council, he wouldn't even be discussing this with the council. But he brings it up at the City of Anna because utilizing sick days in this manner is consistent with the spirit of the contract. Commissioner Bigler questioned the sharing of this information. Commissioner Bigler stated the union is grieving the new policy and that sick time should be able to be taken for anything as long as it's not 3 days consecutively. Mayor Hartline questioned the grievance level and if a response was needed to be decided within 15 days.
Discussion was held regarding Wellness Group Pharms request to waive their building permit fee. City Attorney John Foley stated that it has been brought to his attention that Union County is suing Wellness Group Pharms and he would advise to table all issues on the agenda pertaining to Wellness Group Pharm. Commissioner Bigler questioned who alerted him to the lawsuit. Mr. Foley stated the plat of survey and the parcel number is being reviewed. Commissioner Bryan questioned who requested the plat of survey to be done. Mayor Hartline stated the city is in full support of Wellness Group Pharms coming into the city limits. Commissioner Bigler stated that we are stopping the process even though nothing has been done yet. Commissioner Bryan questioned if Union County is saying we annexed the wrong property in the plat survey. City Attorney Foley suggested that the city investigate the parcels. Commissioner Bryan stated the city should hold off for 2 weeks to find out if there is an error in the survey and parcels. Mayor Hartline questioned if Wellness Group Pharms will be following up on the survey. Mr. Bundy from Wellness Group Pharms asked if they could still make the donation to the Fire Department for Turn-out Gear. Mayor Hartline asked him to wait until this issue is cleared up to make sure they are inside the city limits.
A motion was made by Commissioner Bigler and seconded by Commissioner Webb that it be RESOLVED TO APPROVE THE ZONING BOARD OF APPEALS RECOMMENDATION FOR A VARIANCE AT 101 2 E. CHESTNUT STREET. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay - none. Mayor Hartline declared the motion carried.
A motion was made by Commissioner Miller and seconded by Commissioner Bryan that it be RESOLVED TO APPROVE RESOLUTION 2020-38; DECLARING 609 E. HIGH STREET A PUBLIC NUISANCE & AUTHORIZE THE CITY OFFICIALS TO ABATE THE SAME. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay - none. Mayor Hartline declared the motion carried,
A motion was made by Commissioner Bryan and seconded by Commissioner Miller that it be RESOLVED TO APPROVE RESOLUTION 2020-38; DECLARING 201 N. GREEN STREET A PUBLIC NUISANCE & AUTHORIZE THE CITY OFFICIALS TO ABATE THE SAME. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay - none. Mayor Hartline declared the motion carried.
Resolution 2020-40; Grant Abatement of Property Tax on certain Commercial Property for Wellness Group Pharm was tabled.
A motion was made by Commissioner Miller and seconded by Commissioner Bigler that it be RESOLVED TO APPROVE TO AUTHORIZE THE EMPLOYEMENT OF NATHAN SMITH AS A FULL-TIME POLICE OFFICER. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay – none. Mayor Hartline declared the motion carried.
A motion was made by Commissioner Miller and seconded by Commissioner Bryan that it be RESOLVED TO APPROVE TO AUTHORIZE CAPITAL EQUIPMENT FUNDS FOR THE PURCHASE OF TURN-OUT GEAR FOR THE AMOUNT OF $4543.73. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner
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Miller, Commissioner Webb and Mayor Hartline voted yea. Nay – none. Mayor Hartline declared the motion carried.
Accepting a donation from Wellness Group Pharms for 1 set of Turn-out Gear in the amount of $2887.98 was tabled.
A motion was made by Commissioner Miller and seconded by Commissioner Bryan that it be RESOLVED TO APPROVE RESOLUTION 2020-41; CITY OF ANNA HOLIDAY PARADE. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay – none. Mayor Hartline declared the motion carried.
A motion was made by Commissioner Bigler and seconded by Commissioner Webb that it be RESOLVED TO APPROVE A BUILDING PERMIT TO MATT LANG AT 109 MIMOSA. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay - none. Mayor Hartline declared the motion carried.
Public Works Manager Gary Dahmer reported that the Disposal Plant has all the aerators working at the lagoon.
Police Chief Bryan Watkins stated that he has a very active group of officers and appreciates all their work.
A motion was made by Commissioner Webb and seconded by Commissioner Miller that it be RESOLVED TO ENTER CLOSED SESSION TO DISCUSS PERSONNEL. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay - none. Mayor Hartline declared the motion carried.
Commissioner Bigler exited the meeting at 7:36
A motion was made by Commissioner Miller and seconded by Commissioner Bryan that it be RESOLVED TO EXIT CLOSED SESSION. A vote was taken upon the motion with the following results. Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay – none. Commissioner Bigler was absent. Mayor Hartline declared the motion carried.
A motion was made by Commissioner Webb and seconded by Commissioner Miller that it be RESOLVED TO APPROVE THE CLOSED SESSION MINUTES OF OCTOBER 6, 2020 AS PREVIOUSLY READ AS THE OFFICIAL CLOSED SESSION MINUTES OF SAID MEETING. A vote was taken upon the motion with the following results. Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay – none. Commissioner Bigler was absent. Mayor Hartline declared the motion carried.
A motion was made by Commissioner Webb and seconded by Commissioner Bryan that it be RESOLVED TO APPROVE A REQUEST FROM SCOTT CAST FOR EFML. A vote was taken upon the motion with the following results. Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay – none. Commissioner Bigler was absent. Mayor Hartline declared the motion carried.
A motion was made by Commissioner Miller and seconded by Commissioner Webb that it be RESOLVED TO APPROVE TO KEEP CLOSED SESSION MINUTES FROM JANUARY 7 TO SEPTEMBER 15, 2020 CLOSED. A vote was taken upon the motion with the following results. Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay – none. Commissioner Bigler was absent. Mayor Hartline declared the motion
carried.
A motion was made by Commissioner Bryan and seconded by Commissioner Webb that it be RESOLVED THAT THE REGULAR SESSION OF THE ANNA CITY COUNCIL MEETING OF OCTOBER 6, 2020 BE ADJOURNED AT 7:42 P.M. A vote was taken upon the motion with the following results. Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline. voted yea. Nay – none. Commissioner Bigler was absent Mayor Hartline declared the motion carried.
https://cityofanna.org/wp-content/uploads/2020/10/October-6-2020.pdf
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