Kaskaskia Community College District #501 Board of Trustees met Sept. 28.
Here is the minutes provided by the board:
ROLL CALL/ATTENDANCE
Chair, Bill Hawley convened a regular meeting of the Board of Trustees on Monday, September 28, 2020, at 6:35 p.m. following the budget hearing in the Lifelong Learning Building on the Kaskaskia College main campus. Trustees present at the meeting in person were Jim Beasley, Bill Hawley, Louis Kalert, Jim Mason, Laura Wedekemper, Linda Stover and Student Trustee Larissa Hoffman. Trustee, Bryan Holthaus arrived at 6:46 p.m.
College staff members attending were President George Evans, Dr. Ashley Becker, Judy Hemker, Susan Batchelor, Craig Roper, Travis Henson, Todd Wagner, Jennings Carter, Jill Hercules, Alan Boerngen, Daniel Powel, Traci
Masau, Becky Gossett, and Cathy Quick. Ron Perkins attended remotely. Dennis Weedman, Legal Counsel from Robbins Schwartz was in attendance.
Members from the press attending remotely included Bruce Kropp from WJBD Radio, Brian Hunt from Breese Journal, and Erica Foltz from WKRV in Vandalia.
PLEDGE OF ALLEGIANCE
Chair Hawley led the Pledge of Allegiance.
PUBLIC COMMENT
No public comment.
RECOGNITION
President Evans recognized the guests in attendance.
UPDATE ON ANNUAL PLAN AND STRATEGIC PLAN
Alan Boerngen, Associate Dean of Assessment gave a brief update on last year’s Annual Plan, the current Annual Plan and the College Strategic Plan.
CONSENT AGENDA
Items on the Consent Agenda include:
A. August 24, 2020 Meeting Minutes
Ratification and approval of disbursements and payrolls for September 2020 which includes travel reimbursements for board members and College employees if any requested reimbursement exceeds maximum allowable costs, Treasurer Report, Budget Report, Personnel Report, Foundation Report, Kaskaskia College Sports Association Report and the Kaskaskia College Friends of Fine Arts Report. Administrative Reports include Executive Services Report, Administrative Services Report, Instructional Services Report, and Student Services Report.
Motion by Jim Beasley approve items on the consent agenda as presented.
Roll Call
Beasley - yes Mason - yes
Hawley - yes Stover - yes
Holthaus - yes Wedekemper - yes
Kalert - yes Hoffman - yes
Motion was approved.
OLD UNFINISHED BUSINESS
None
NEW BUSINESS
CLOSED SESSION
No closed session was conducted.
APPROVAL OF RETIREMENT OF LEAD PAYROLL SPECIALIST Motion by Linda Stover to approve the retirement of Linda Hellman as Lead Payroll Specialist effective January 1, 2021.
Roll Call
Beasley - yes Mason - yes
Hawley - yes Stover - yes
Holthaus - yes Wedekemper - yes
Kalert - yes Hoffman - yes
Motion was approved.
APPROVAL OF RESIGNATION OF BOOKSTORE MANAGER Motion by Jim Beasley to approve the resignation of Cynthia Webber as Bookstore Manager effective August 21, 2020.
Roll Call
Beasley - yes Mason - yes
Hawley - yes Stover - yes
Holthaus - yes Wedekemper - yes
Kalert - yes Hoffman - yes
Motion was approved.
APPROVAL OF RESIGNATION OF READING LINK COORDINATOR Motion by Jim Mason to approve the resignation of Marcos Gilmore as Reading Link Coordinator effective September 3, 2020.
Roll Call
Beasley - yes Mason - yes
Hawley - yes Stover - yes
Holthaus - yes Wedekemper - yes
Kalert - yes Hoffman - yes
Motion was approved.
APPROVAL OF RETIREMENT OF ACADEMIC CENTER FOR EXCELLENCE SPECIALIST
Motion by Jim Beasley to approve the retirement of Beth Moore as Academic Center for Excellence Specialist effective November 30, 2020.
Roll Call
Beasley - yes Mason - yes
Hawley - yes Stover - yes
Holthaus - yes Wedekemper - yes
Kalert - yes Hoffman - yes
Motion was approved.
APPROVAL OF RETIREMENT OF TRIO GRANT DIRECTOR Motion by Linda Stover to approve the retirement of Yvonne Hallam as TRIO Grant Director effective December 31, 2020.
Roll Call
Beasley - yes Mason - yes
Hawley - yes Stover - yes
Holthaus - yes Wedekemper - yes
Kalert - yes Hoffman - yes
Motion was approved.
APPROVAL OF EMPLOYMENT OF PUBLIC INFORMATION SPECIALIST Motion by Linda Stover to approve the employment of Cary Day as full-time Public Information Specialist as an annual salary of $52,000, effective October 19, 2020.
Roll Call
Beasley - yes Mason - yes
Hawley - yes Stover - yes
Holthaus - yes Wedekemper - yes
Kalert - yes Hoffman - yes
Motion was approved.
APPROVAL OF EMPLOYMENT OF DIRECTOR OF PUBLIC SAFETY Motion by Linda Stover to approve the employment of Eric Todd Wagner as Director of Public Safety at an annual salary of $52,500 effective September 29, 2020.
Roll Call
Beasley - yes Mason - yes
Hawley - yes Stover - yes
Holthaus - yes Wedekemper - yes
Kalert - yes Hoffman - yes
Motion was approved.
APPROVAL OF EMPLOYMENT OF DIRECTOR OF WORKFORCE ENGAGEMENT AND CAREER SERVICES
Motion by Bryan Holthaus to approve the employment of Michael Conley as the Director of Workforce Engagement and Career Services at an annual salary of $55,000, effective October 1, 2020.
Roll Call
Beasley - yes Mason - yes
Hawley - yes Stover - yes
Holthaus - yes Wedekemper - yes
Kalert - yes Hoffman - yes
Motion was approved.
APPROVAL OF EMPLOYMENT OF COMMERCIAL COOKING INSTRUCTOR AT THE CENTRALIA CORRECTIONAL CENTER
Motion by Bryan Holthaus to approve the employment of Kristin Williams as the Commercial Cooking Instructor at the Centralia Correctional Center, contingent upon successful completion of the background check by the Illinois Department of Corrections, at an annual salary of $45,000 with eligibility of fringe benefits as per the Illinois Department of Corrections contract.
Roll Call
Beasley - yes Mason - yes
Hawley - yes Stover - yes
Holthaus - yes Wedekemper - yes
Kalert - yes Hoffman - yes
Motion was approved.
APPROVAL OF THE NEW POSITION OF TITLE III GRANT DIRECTOR (CONTINGENT ON TITLE III GRANT AWARD NOTIFICATION) Motion by Bryan Holthaus to approve the creation of a full-time, 40-hour per week position of Title III Director with an annual salary of $65,000. This position is contingent upon the College being awarded a Title III grant.
Roll Call
Beasley - yes Mason - yes
Hawley - yes Stover - yes
Holthaus - yes Wedekemper - yes
Kalert - yes Hoffman - yes
Motion was approved.
RESOLUTION 20-28
AWARD BID FOR HEALTH AND BUSINESS BULDING ROOF AND HVAC REPLACEMENT PROJECT (PHS PROJECT)
Motion by Laura Wedekemper to adopt Resolution 20-28, thereby awarding the bid for the roof replacement to Kehrer Brothers West Roofing Inc. of Albers, Illinois in the total amount of $117,525 and the bid for the HVAC replacement associated with this project to Baer Heating & Cooling Inc. of Albers, Illinois in the total amount of $58,293.
Roll Call
Beasley - yes Mason - yes
Hawley - yes Stover - yes
Holthaus - yes Wedekemper - yes
Kalert - yes Hoffman - yes
Motion was approved.
RESOLUTION 20-29
ADOPTION OF THE ANNUAL BUDGET FOR FISCAL YEAR 2020-2021 Motion by Bryan Holthaus to adopt Resolution 20-29, thereby approving the Fiscal Year 2020-2021 budget as presented.
EDUCATION FUND $ 22,636,666 OPERATIONS AND MAINTENANCE $ 2,422,921 SUBTOTAL OPERATING FUNDS $ 25,059,587
RESTRICTED PURPOSES $ 14,445,482 AUDIT $ 60,000 LIABILITY, PROTECTION AND SETTLEMENT $ 2,816,854 BOND AND INTEREST $ 2,559,450 OPERATIONS AND MAINTENANCE RESTRICTED (PHS) $ 1,185,925 AUXILIARY OPERATIONS $ 2,194,159 TOTAL – ALL FUNDS $ 48,321,457
Roll Call
Beasley - yes Mason - yes
Hawley - yes Stover - yes
Holthaus - yes Wedekemper - yes
Kalert - yes Hoffman - yes
Motion was approved.
RESOLUTION 20-30
APPROVE THE ST AND AD SECOND FLOOR HALLWAY FLOORING REPLACEMENT PROJECT AS A PROTECTION, HEALTH, AND SAFETY (PHS) PROJECT
Motion by Linda Stover to adopt Resolution 20-30, thereby approving the ST and AD Second Floor Hallway Flooring Replacement Project as a Protection, Health and Safety (PHS) Project and authorizing the allocation of $102,752 to the ST and AD Second Floor Hallway Flooring Replacement Project from the PHS Fund Balance and the Sanitary Sewer Line Replacement Project with replenishment of funds to be taken from the PHS Funds FY22 request.
Roll Call
Beasley - yes Mason - yes
Hawley - yes Stover - yes
Holthaus - yes Wedekemper - yes
Kalert - yes Hoffman - yes
Motion was approved.
RESOLUTION 20-31
REJECT PROPOSALS RECEIVED FOR AGRICULTURAL EDUCATION CENTER SOLAR SYSTEM PROJECT AND AUTHORIZE TO BID Motion by Bryan Holthaus to adopt Resolution 20-31, thereby rejecting the proposals received for the Agricultural Education Center Solar System Project and approving the college administration to conduct a formal bidding process for the project using more defined specifications.
Roll Call
Beasley - yes Mason - yes
Hawley - yes Stover - yes
Holthaus - yes Wedekemper - yes
Kalert - yes Hoffman - yes
Motion was approved.
RESOLUTION 20-32
APPROVING FIRM TO PROVIDE PROFESSIONAL ARCHITECTURAL SERVICES
Motion by Laura Wedekemper to adopt Resolution 20-32, thereby approving FGM Architects Inc. of O’Fallon, Illinois to provide professional architectural services and authorizing the College President to finalize an agreement with the firm for their services.
Roll Call
Beasley - yes Mason - yes
Hawley - yes Stover - yes
Holthaus - yes Wedekemper - yes
Kalert - yes Hoffman - yes
Motion was approved.
RESOLUTION 20-33
AUTHORIZING NAMING THE 2ND FLOOR OF THE KASKASKIA COLLEGE STUDENT CENTER
Motion by Louis Kalert to adopt Resolution 20-33, thereby naming the 2nd Floor of the Kaskaskia College Student Center to honor the Geary family with the specific language used for such naming to be “Geary Student Loft”.
Roll Call
Beasley - yes Mason - yes
Hawley - yes Stover - yes
Holthaus - yes Wedekemper - yes
Kalert - yes Hoffman - yes
Motion was approved.
Approval of 2022-2023 ACADEMIC CALENDARS
Motion by Linda Stover to approve the 2022-2023 Academic Calendars as presented.
Roll Call
Beasley - Abstain Mason - yes
Hawley - yes Stover - yes
Holthaus - yes Wedekemper - yes
Kalert - yes Hoffman - yes
With six yes votes and 1 abstain vote, motion was approved.
FINAL READING AND APPROVAL OF PROHIBITING SEX-BASED MISCONDUCT POLICY 5.08
Motion by Bryan Holthaus to approve the Prohibiting Sex-based Misconduct Policy 5.08 as presented.
Roll Call
Beasley - yes Mason - yes
Hawley - yes Stover - yes
Holthaus - yes Wedekemper - yes
Kalert - yes Hoffman - yes
Motion was approved.
APPROVAL OF DATES FOR BOARD OF TRUSTEE RETREATS Motion by Laura Wedekemper to approved the dates of November 9, 2020, January 11, 2021, and February 15, 2021 for Board of Trustee retreats.
Roll Call
Beasley - yes Mason - yes
Hawley - yes Stover - yes
Holthaus - yes Wedekemper - yes
Kalert - yes Hoffman - yes
Motion was approved.
FUTURE AGENDA ITEMS
A. Truck Driver Training Report/Recommendation
B. Feasibility Report for Medical Lab Tech Program
C. Feasibility Report for AMA Medical Assistant Program
D. Employment of Academic Center for Excellence Specialist
E. Approval of FY2020-2022 PHS Projects
F. New Spending Authority Policy
TRUSTEE AND PRESIDENT’S COMMENTS AND REPORTS Student Trustee Report
Student Trustee, Karissa Hoffman, reported
• The 7-week semester began today and it is midterm for 16-week courses. Second 8-week classes begin on October 12.
• Registration for spring classes begins in October.
• Events recently were held on suicide awareness, the constitution and voter registration.
• The “Meet the Clubs” event is being scheduled differently this year, but will still provide opportunities for students.
• In October there will be a student forum with the President. A Student Satisfaction Survey will be launched at that time.
• The KC Cross Country season is beginning. Softball and baseball are holding some inter-squad scrimmages.
• A variety of tutors are available in the Academic Center for Excellence to assist students.
PRESIDENT’S COMMENTS
President Evans reported:
• More information will be provided next month on our bookstore operations. • We continue dialog regarding our local cooperative and energy efficiency for Kaskaskia College, Centralia Correctional Center, and Breese High School. • Next month we will brief the Board on the Regional Impact Study. • The College has partnered with the Greater Chamber of Commerce of Centralia to focus on our foot print in Centralia.
• The Ramp Project will be presented for approval next month. There are no changes from last year.
Motion by Mr. Beasley to adjourn. The meeting adjourned at 7:35 p.m.
https://www.kaskaskia.edu/media/web-assets/documents/board-minutes-amp-agendas/september/09-28-2020_Minutes.pdf
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