City of Anna City Council met Sept. 15.
Here is the minutes provided by the council:
The Anna City Council met in regular session at Anna City Hall at 5:00 p.m. The meeting was called to order by Mayor Steve Hartline. The roll call went as follows: Present were Commissioner Michael Bigler, Commissioner Kathy Bryan, Commissioner Bryan Miller, Commissioner Martha Ann Webb and Mayor Steve Hartline. None were absent.
A motion was made by Commissioner Webb and seconded by Commissioner Bryan that it be RESOLVED TO APPROVE THE SEPTEMBER 1, 2020 ANNA CITY COUNCIL REGULAR SESSION MINUTES AS THE OFFICIAL MINUTES OF SAID MEETING. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay - none. Mayor Hartline declared the motion carried.
Erin Siebert was unable to attend.
Treasurer Danyelle Dodd previously submitted the report for August 31, 2020.
City Administrator Dori Bigler previously submitted project updates to the council. She reported that the MCROT Payment will be available in October.
City Administrator Dori Bigler reported that a few employees had been tested for COVID-19.
Discussion was held regarding the Public Nuisance Liens at 203 N. Green. City Administrator Dori Bigler stated that she has spoken to Mr. Castleman regarding the specification. She has also visited the house and is requesting more guideline from the council. Commissioner Miller questioned the responsibility of ensuring the work is done, if Mr. Castleman is wanting to sell the property contract for deed. City Attorney John Foley stated that Mr. Castleman should be required to show the work and receipts for the work being done. Police Chief Watkins suggested that he do a background search of Mr. Castleman and call other towns. Commissioner Miller stated that he has inquired into Mr. Castleman's business and has found several violations in other towns. Commissioner Miller stated he visited the house with two contractors and it needs a new roof and windows. City Administrator Bigler stated the Mr. Castleman could back out of the deal with the county if the city doesn't waive the liens. Commissioner Bryan stated that we would hope that Mr. Castleman would follow through. She also stated she doesn't think we should waive the lien. Commissioner Bigler suggested that Public Works Manager Dahmer and Police Chief Watkins can assist City Administrator Bigler to create the guidelines. Commissioner Bigler stated that if Mr. Castleman fixes the roof, windows, and clean the yard he would possibly waive the liens.
A motion was made by Commissioner Bryan and seconded by Commissioner Miller that it be RESOLVED TO APPROVE TO PAY ALL APPROVED BILLS WITH A NAME CORRECTION OF SANTIES INC. TO REPUBLIC SERVICES. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Webb and Mayor Hartline voted yea. Commissioner Miller voted Nay. Mayor Hartline declared the motion carried
Trick or Treat was tabled.
There were no bids received for the 1996 Ford F350$D, therefore City Administrator Dori Bigler stated it would be advertised again.
A motion was made by Commissioner Miller and seconded by Commissioner Webb that it be RESOLVED TO APPROVE TO ACCEPT THE HIGHEST BID FOR THE 1991 FORD LGT FROM TYGE SMITH IN THE AMOUNT OF $800. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay – none. Mayor Hartline declared the motion carried.
Richard Howell with Clarida-Zeigler stated the bid opening for the Lick Creek Road Water Extension was held this morning. The lowest bid was Mott Excavating at $56,631.
A motion was made by Commissioner Bryan and seconded by Commissioner Miller that it be RESOLVED TO APPROVE TO AWARD THE BID FOR THE CONSTRUCTION OF THE LICK CREEK WATER EXTENSION TO MOTT EXCAVATING FOR THE AMOUNT OF $56,631 AND TO AUTHORIZE MAYOR STEVE HARTLINE TO SIGN THE NOTICE OF AWARD & NOTICE TO PROCEED A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay – none. Mayor Hartline declared the motion carried.
A motion was made by Commissioner Miller and seconded by Commissioner Bryan that it be RESOLVED TO APPROVE ORDINANCE 2020-17; ESTABLISHING A FOUR-WAY STOP AT THE INTERSECTION OF WEST HIGH & SOUTH GREEN STREET. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay - none. Mayor Hartline declared the motion carried.
A motion was made by Commissioner Bigler and seconded by Commissioner Webb that it be RESOLVED TO APPROVE ORDINANCE 2020-18; MOBILE PREPARED FOOD VENDORS WITHIN THE CITY OF ANNA, ILLINOIS TO OBTAIN A LOCAL LICENSE. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay – none. Mayor Hartline declared the motion carried.
Ordinance 2020-19; Establishing a Diversity, Equity, and Inclusion Policy was tabled.
A motion was made by Commissioner Bigler and seconded by Commissioner Webb that it be RESOLVED TO APPROVE TO AUTHORIZE THE EMPLOYEMENT OF BRENTLEY SIMS AS A FULL-TIME POLICE OFFICER. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay - none. Mayor Hartline declared the motion carried.
City Administrator Dori Bigler stated that a request was made from Rise Performance 618, LLC to waive tap fees. She stated that the amount would be $1200 and the committee for public works recommends the council to waive the fees.
A motion was made by Commissioner Bigler and seconded by Commissioner Bryan that it be RESOLVED TO APPROVE TO WAIVE GAS, WATER & SEWER TAP FEES UP TO $1200 FOR RISE PERFORMANCE 618, LLC. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay - none. Mayor Hartline declared the motion carried.
A motion was made by Commissioner Miller and seconded by Commissioner Bryan that it be RESOLVED TO APPROVE TO AUTHORIZE CAPITAL EQUIPMENT FUNDS FOR THE PURCHASE OF 2 STALKER VIRTUAL RADAR DISPLAY FOR THE AMOUNT OF $2509. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay - none. Mayor Hartline declared the motion carried.
A motion was made by Commissioner Bigler and seconded by Commissioner Bryan that it be RESOLVED TO APPROVE TO AUTHORIZE CAPITAL EQUIPMENT FUNDS FOR THE PUBLIC WORKS DEPARTMENT TO PURCHASE THE FIRE DEPARTMENTS 2015 FORD F250 SUPER DUTY FOR THE AMOUNT OF $25,000. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay – none. Mayor Hartline declared the motion carried.
A motion was made by Commissioner Miller and seconded by Commissioner Bryan that it be RESOLVED TO APPROVE TO AUTHORIZE CAPITAL EQUIPMENT FUNDS FOR THE PURCHASE OF 13 SETS OF TURN-OUT GEAR FOR THE AMOUNT OF $33,000. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay - none. Mayor Hartline declared the motion carried.
A motion was made by Commissioner Bigler and seconded by Commissioner Bryan that it be RESOLVED TO APPROVE RESOLUTION 2020-34; DECLARING THE PROPERTY AT 500 WEST HIGH STREET TO BE A PUBLIC NUISANCE. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay - none. Mayor Hartline declared the motion carried.
A motion was made by Commissioner Bryan and seconded by Commissioner Miller that it be RESOLVED TO APPROVE RESOLUTION 2020-35; DECLARING THE PROPERTY AT 207 WEST VIENNA STREET TO BE A PUBLIC NUISANCE. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay - none. Mayor Hartline declared the motion carried.
A motion was made by Commissioner Webb and seconded by Commissioner Bryan that it be RESOLVED TO APPROVE RESOLUTION 2020-36; DIRECTING THE PLACEMENT OF SPEED BUMPS ON HERMAN WRIGHT DRIVE. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay – none. Mayor Hartline declared the motion carried.
Discussion was held regarding Resolution 2020-37; Grant Abatement of Property Tax on Certain Commercial Property-Wellness Group Pharm. City Administrator Dori Bigler stated the parcel number might be updated. So we need to wait and confirm the Property Identification Number. Mayor Hartline asked if the amount of the abatement was correct. Commissioner Bigler questioned if the tax abatement amount could be specific. City Attorney John Foley stated that it could be equal to their taxes or a contribution. City Administrator Bigler stated that the property is being combined into one parcel number.
Resolution 2020-37; Grant Abatement of Property Tax on Certain Commercial Property-Wellness Group Pharm was tabled.
A motion was made by Commissioner Bigler and seconded by Commissioner Webb that it be RESOLVED TO APPROVE A BUILDING PERMIT TO WELLNESS GROUP PHARM A 690 LICK CREEK ROAD. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay -- none. Mayor Hartline declared the motion carried.
City Administrator Dori Bigler stated that a request has been made by Wellness Group Pharm to waive their building permit fee. Mr. Bundy a representative of Wellness Group Pharm stated that he and Public Works Manager Gary Dahmer had discussed upgrades at the city park. Mr. Bundy is requesting to donate funds to the park to off set the fees. Mayor Hartline stated it would be placed on the next meeting agenda. Commissioner Bigler suggested that Public Works Manager Dahmer get a quote on the fence that needs repaired and mulch.
A motion was made by Commissioner Bryan and seconded by Commissioner Webb that it be RESOLVED TO APPROVE A PARK USAGE APPLICATION FOR ANNA TRILOGY CHALLENGE DISC GOLF TOURNAMENT ON SEPTEMBER 19, 2020 WITH A RAIN DATE OF SEPTEMBER 20, 2020. A vote was taken upon the motion with the following results. Commissioner Bigler,
Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay - none. Mayor Hartline declared the motion carried.
A motion was made by Commissioner Bigler and seconded by Commissioner Miller that it be RESOLVED TO APPROVE A PARK USAGE APPLICATION FOR BOY SCOUTS OF AMERICA PACK 44 PINEWOOD DERBY ON SEPTEMBER 26, 2020 WITH A RAIN DATE OF OCTOBER 3, 2020. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay - none. Mayor Hartline declared the motion carried.
Pete Houseman spoke regarding the request for Pumpkin Town to be held in the city park. Pete stated that this is would have been the 19th year at Choate Mental Health, but do to the COVID Pandemic the facility is on lock down. He states there will be a candle light opening on October 15, 2020 and the money collected will go toward scholarships & awards. City Administrator Dori Bigler stated she had checked with our insurance and since it would low risk the City of Anna could be a co-sponsor providing the insurance.
A motion was made by Commissioner Miller and seconded by Commissioner Webb that it be RESOLVED TO APPROVE A PARK USAGE APPLICATION FOR ANNA-JONESBORO ROTARY PUMPKIN TOWN FROM OCTOBER 14 - NOVEMBER 1, 2020 WITH THE CITY OF ANNA AS A CO-SPONSOR. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay - none. Mayor Hartline declared the motion carried.
A motion was made by Mayor Hartline and seconded by Commissioner Bryan that it be RESOLVED TO APPROVE TO APPOINT MARY K. MILLER TO THE POLICE PENSION BOARD. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Webb and Mayor Hartline voted yea. Nay – none. Commissioner Miller abstain. Mayor Hartline declared the motion carried.
Commissioner Bryan spoke regarding the spray paint in the city park and the cemetery on the ground, sidewalks and roadways. Mayor Hartline question if an ordinance should be created. City Attorney John Foley stated that is defacement of property and there are already laws in place to cover this issue.
Public Works Manager Gary Dahmer reported the mowing has slowed down and they are working on the process to pick up leaves.
A motion was made by Commissioner Bigler and seconded by Commissioner Miller that it be RESOLVED TO ENTER CLOSED SESSION TO DISCUSS PERSONNEL. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay - none. Mayor Hartline declared the motion carried.
A motion was made by Commissioner Bigler and seconded by Commissioner Bryan that it be RESOLVED TO EXIT CLOSED SESSION. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay – none. Mayor Hartline declared the motion carried.
A motion was made by Commissioner Bryan and seconded by Commissioner Miller that it be RESOLVED TO APPROVE THE CLOSED SESSION MINUTES OF SEPTEMBER 15, 2020 AS PREVIOUSLY READ AS THE OFFICIAL CLOSED SESSION MINUTES OF SAID MEETING. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay - none. Mayor Hartline declared the motion carried.
A motion was made by Commissioner Bryan and seconded by Commissioner Bigler that it be RESOLVED TO APPROVE ORDINANCE 2020-19; ESTABLISHING A DIVERSITY, EQUITY, AND INCLUSION POLICY. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay - none. Mayor Hartline declared the motion carried.
A motion was made by Commissioner Bigler and seconded by Commissioner Bryan that it be RESOLVED THAT THE REGULAR SESSION OF THE ANNA CITY COUNCIL MEETING OF SEPTEMBER 15, 2020 BE ADJOURNED AT 7:38 P.M. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline. voted yea. Nay – none. Mayor Hartline declared the motion carried.
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