Illinois Eastern Community Colleges Board of Trustees met Aug. 18.
Here is the minutes provided by the board:
Minutes of a regular meeting of the Board of Trustees of Illinois Eastern Community Colleges – Frontier Community College, Lincoln Trail College, Olney Central College, Wabash Valley College – Community College District No. 529, Counties of Richland, Clark, Clay, Crawford, Cumberland, Edwards, Hamilton, Jasper, Lawrence, Wabash, Wayne and White, and State of Illinois, held in the Banquet Room at Olney Central College, 305 North West Street, Olney, Illinois.
AGENDA #1 – “Call to Order & Roll Call” – Chairman G. Andrew Fischer called the meeting to order at 7:00 p.m. and directed Board Secretary, Renee Smith, to call the roll.
Roll Call: The Secretary called the roll of members present and the following trustees answered to their names as called and were found to be present:
John D. Brooks, Brenda K. Culver, G. Andrew Fischer, Alan Henager (by electronic means), Jan Ridgely, Barbara Shimer. Also present was Sutton Dunn, student trustee (by electronic means). Trustees absent: Gary Carter. There being a quorum present, the Chair declared the Board of Trustees to be in open, public session for the transaction of business.
(Note: In accordance with Board of Trustees Policy No. 100.4, the student trustee shall have an advisory vote, to be recorded in the Board Minutes. The advisory vote may not be counted in declaring a motion to have passed or failed.)
Also present at this meeting, in addition to trustees:
Ryan Gower, Chancellor.
Jay Edgren, President of Frontier Community College.
Matt Fowler, President of Wabash Valley College (by electronic means). Rodney Ranes, President of Olney Central College.
Alex Cline, Director of Information & Communications Technology. Ryan Hawkins, Chief Financial Officer/Treasurer.
Dana Hart, Interim Director of Human Resources.
Andrea McDowell, Director of Human Resources.
Michael Thomas, Dean of Workforce Education (by electronic means). Renee Smith, Board Secretary (by electronic means).
AGENDA #2 – “Disposition of Minutes” – Open meeting minutes as prepared for the regular meeting held Tuesday, July 21, 2020 were presented for disposition.
Board Action to Approve Minutes: Trustee Brenda Culver made a motion to approve minutes of the foregoing meeting as prepared. Trustee Barbara Shimer seconded the motion. The Chair asked trustees in favor of the motion to say “Aye” and those opposed to say “No.” The voice vote was taken and the Chair declared the “Ayes” have it and the motion carried.
AGENDA #3 – “Recognition of Visitors & Guests” –
#3-A. Visitors & Guests: Visitors and guests present were recognized, including several college staff members.
#3-B. IECEA Representative: Faculty Union President Rob Mason informed the Board that faculty are working diligently to prepare for the challenges the COVID 19 pandemic pose for the Fall Semester 2020.
AGENDA #4 – “Public Comment” – None. AGENDA #5 – “Reports” –
#5-A. Report from Trustees: None.
#5-B. Report from Presidents: Written and electronic reports were presented from each of thecolleges.
#5-C. Report from Cabinet: None.
AGENDA #6 – “Policy First Readings (and Possible Approval)” –
#6-A. Policy 100.31 Preventing Sexual Misconduct: Ryan Gower presented a replacement for Policy 100.31 Preventing Sexual Misconduct. The proposed policy will ensure the District is compliant with new Department of Education requirements with the intent of protecting the rights for both those reporting and those accused of sexual misconduct. The Chancellor recommended that the second reading be waived and that the following replacement policy be approved:
BOARD OF TRUSTEES – 100
Preventing Sexual Misconduct Policy (100.31)
Date Adopted: July 19, 2016
Revised: October 18, 2016
Revised: January 17, 2017
Revised and combined with Policies 100.17 & 100.29: July 18, 2017 Revised: December 12, 2017
The Board of Trustees of Illinois Eastern Community Colleges District #529 is committed to preventing and responding to incidents of sex-based harassment, including sexual harassment, sexual assault, sexual exploitation, domestic violence, dating violence, sexual violence, or stalking. The Board adopts the following standards of conduct for all members of the Illinois Eastern Community Colleges community, including employees, students, contractors, and visitors.
The Board is committed to the principle that all interpersonal relationships and interactions – especially those of an intimate nature – be grounded in mutual respect, open communication, and clear consent. The District prohibits any and all forms of Sexual Misconduct including sexual harassment, sexual assault, sexual exploitation, dating violence, domestic violence, sexual violence, and stalking. Prohibited conduct under this Policy also includes attempting or aiding in the commission of Sexual Misconduct or retaliating against another for exercising his/her rights under this Policy.
The Board recognizes that victims and offenders can be any gender and expects members of the campus community to help maintain a safe environment. The Board encourages anyone who has been subjected to Sexual Misconduct seek appropriate help and report the incident promptly to the police and/or designated officials pursuant to this Policy.
The District is committed to educating students, staff, and faculty about its policies and procedures against Sexual Misconduct. As a general matter, the Board, through its Chief Executive Officer, will take prompt action to investigate reports of Sexual Misconduct and, where appropriate, to impose sanctions. The applicable procedures will depend on whether the alleged offender is a student, faculty, or staff member
This policy applies to students, employees, contractors, or third parties whenever the misconduct occurs:
A. On College property; or
B. Off College property if;
A. On College property; or
B. Off College property if;
1. The conduct was in connection with a College or College-recognized program or activity;
or
2. Otherwise has a connection to the College.
Definitions
A. Consent: Consent is knowing, voluntary and clear affirmative permission by word or action, to engage in mutually agreed upon sexual activity. Consent may not be inferred from silence, passivity, or a lack of active verbal or physical resistance. Past consent to sexual activities, or a current or previous dating relationship, does not imply ongoing or future consent. Submission resulting from a use of force does not constitute consent. Consent to some sexual contact (such as kissing or fondling) cannot be presumed to be consent for other sexual activity (such as intercourse). A person can withdraw consent at any time. A person may be incapable of giving consent due to the person's age, use of drugs or alcohol, being asleep or unconscious, or because an intellectual or other disability prevents the person from having the capacity to give consent. The existence of consent is based on the totality of the circumstances, including the context in which the alleged incident occurred.
B. Dating Violence: The term dating violence means violence committed by a person 1) who is or has been in a social relationship of a romantic or intimate nature with the victim, and 2) where the existence of such a relationship shall be determined based on a consideration of the length of the relationship, the type of relationship, and the frequency of interaction between the persons involved in the relationship.
C. Domestic Violence: Includes felony or misdemeanor crimes of violence committed by a current or former spouse or intimate partner of the victim, by a person with whom the victim shares a child in common, by a person who is cohabitating with or has cohabitated with the victim as a spouse or intimate partner, by a person similarly situated to a spouse of the victim under the domestic or family violence laws of the State of Illinois, or by any other person against an adult or youth victim who is protected from that person's acts under the domestic or family violence laws of the State of Illinois.
D. Incapacitated or Incapacitation: An individual who is incapacitated is unable to give consent. States of incapacitation include sleep, unconsciousness, intermittent consciousness, or any other state where the individual is unaware that sexual contact is occurring. Incapacitation may also exist because of a mental or developmental disability that impairs the ability to consent to sexual contact Alcohol or drug use is one of the prime causes of incapacitation. Where alcohol or drug use is involved, incapacitation is a state beyond intoxication, impairment in judgment, or “drunkenness.” Because the impact of alcohol or other drugs varies from person to person, evaluating whether an individual is incapacitated, and therefore unable to give consent, requires an assessment of whether the consumption of alcohol or other drugs has rendered the individual physically helpless or substantially incapable of:
• Making decisions about the potential consequences of sexual contact;
• Appraising the nature of one’s own conduct;
• Communicating consent to sexual contact; or
• Communicating unwillingness to engage in sexual contact.
Where an individual’s level of impairment does not rise to incapacitation, it is still necessary to evaluate the impact of intoxication on consent. In evaluating whether consent was sought or given, the following factors may be relevant:
• Intoxication may impact one’s ability to give consent and may lead to incapacitation (the inability to give consent).
• A person’s level of intoxication is not always demonstrated by objective signs; however, some signs of intoxication may include difficulty walking, poor judgment, difficulty communicating, slurred speech, or vomiting.
• An individual’s level of intoxication may change over a period of time based on a variety of subjective factors, including the amount of substance intake, speed of intake, body mass, and metabolism.
No matter the level of an individual’s intoxication, if that individual has not affirmatively agreed to engage in sexual contact, there is no consent.
Anyone engaging in sexual contact must be aware of both their own and the other person’s level of intoxication and capacity to give consent. The use of alcohol or other drugs can lower inhibitions and create an atmosphere of confusion about whether consent is effectively sought and freely given. If there is any doubt as to the level or extent of one’s own or the other individual’s intoxication or incapacitation, the safest course of action is to forgo or cease any sexual contact. An individual’s intoxication is never an excuse for or a defense to committing sexual assault and it does not diminish one’s responsibility to obtain consent
E. Retaliation: Any form of retaliation, including intimidation, threats, harassment and other adverse action taken or threatened against any complainant or person reporting or filing a complaint alleging sexual discrimination, harassment or misconduct or any person cooperating in the investigation of such allegations (including testifying, assisting or participating in any manner in an investigation) is strictly prohibited. Action is generally deemed adverse if it would deter a reasonable person in the same circumstances from opposing practices prohibited by IECC's Policy. Retaliation may result in disciplinary or other action independent of the sanctions or interim measures imposed in response to the allegations of Sexual Misconduct.
F. Sexual Assault: Any nonconsensual sexual act proscribed by Federal or State law including when the victim lacks capacity to consent, including both sexual intercourse without consent and sexual contact without consent.
Sexual Intercourse without Consent means having or attempting to have sexual intercourse with another individual without consent as defined below. Sexual intercourse means vaginal or anal penetration, however slight, with any body part or object, or oral penetration involving mouth to genital contact.
Sexual Contact without Consent means having sexual contact with another individual without Affirmative Consent, as defined below. Sexual contact means the touching of the person’s breasts, anal, groin or genital areas, or other intimate body parts for the purpose of sexual gratification.
G. Sexual Exploitation: Occurs when a person takes non-consensual or abusive sexual advantage of another for anyone's advantage or benefit other than the person being exploited, and that behavior does not meet the definition of sexual assault. Sexual exploitation includes prostituting another person, non-consensual visual or audio recording of sexual activity, non-consensual distribution of photos or other images of an individual's sexual activity or intimate body parts with an intent to embarrass such individual non-consensual voyeurism, knowingly transmitting HIV or a sexually transmitted disease to another, or exposing one's genitals to another in non-consensual circumstances.
H. Sexual Harassment: Sexual harassment means any unwelcome conduct of a sexual nature that is sufficiently persistent or offensive to unreasonably interfere with an employee’s job performance, a student’s educational performance, and/or creates an intimidating, hostile or offensive working or educational environment. Sexual harassment is defined by the Equal Employment Opportunity Commission Guidelines as unwelcome sexual advances, requests for sexual favors and other verbal or physical conduct of a sexual nature when, for example: (1) submission to such conduct is made either explicitly or implicitly a term or condition of an individual's employment or educational development; (2) submission to or rejection of such conduct by an individual is used as a basis for employment or education decisions affecting such individual; or (3) such conduct has the purpose or effect of substantially interfering with an individual's work or educational performance or creating an intimidating, hostile, or offensive working or educational environment
Under Title VII of the Civil Rights Act of 1964, there are two types of sexual harassment: (1) quid pro quo and (2) hostile work or learning environment. Sexual harassment can be physical or psychological in nature. A combination of a series of incidents can constitute sexual harassment even if one of the incidents considered on its own would not be harassing.
Examples of Sexual Harassment
Though sexual harassment encompasses a wide range of conduct, some examples of specifically prohibited conduct include the following:
• Physical conduct that is sexual in nature, such as touching, pinching, patting, grabbing, brushing against another employee or student’s body or poking another employee or student’s body.
• Unwelcome sexual advances, propositions or other sexual comments, such as sexually oriented gestures, noises, remarks, jokes or comments about a person’s sexuality or sexual experience.
• Preferential treatment or promises of preferential treatment to an employee or student for submitting to sexual conduct, including soliciting or attempting to solicit an employee or student to engage in sexual activity for compensation or reward.
• Subjecting, or threats of subjecting, an employee or student to unwelcome sexual attention or conduct or intentionally making the employee’s job performance or student’s educational performance more difficult because of that employee or student’s sex.
Sexual harassment also includes, but is not limited to, occurrences where a student, District employee or representative, either explicitly or implicitly, treats submission to or rejection of sexual conduct as a condition for determining:
(1) whether a student will be admitted to a college, or a person will be employed by the District;
(2) the educational or work performance required or expected;
(3) the attendance or assignment requirements applicable to a student or employee;
(4) to what courses, fields of study or programs, including honors, a student will be admitted;
(5) what placement or course proficiency requirements are applicable to a student and professional advancement opportunities are available to an employee;
(6) the quality of instruction a student will receive;
(7) what tuition or fee requirements are applicable to a student;
(8) what scholarship opportunities are available to the student;
(9) what extracurricular teams a student will be a member of or in what extracurricular competitions a student may participate;
(10) any grade a student will receive in any examination or in any course or program of instruction in which a student is enrolled;
(11) any performance evaluation, promotion or other employment benefit an employee may receive;
(12) the progress of the student toward successful completion of or graduation from any course or program of instruction in which the student is enrolled; or, (13) what degree, if any, the student will receive.
I. Sexual Misconduct: Includes sexual harassment, sexual assault, sexual exploitation, dating violence, domestic violence, sexual violence, and stalking.
J. Sexual Violence: Physical sexual acts perpetuated against a person's will or where a person is incapable of giving consent (e g. due to the person's age, use of drugs or alcohol, or because an intellectual or other disability prevents the person from having the capacity to give consent). Sexual violence includes, but is not limited to, rape, sexual assault, sexual battery, sexual abuse and sexual coercion.
K. Stalking: Engaging in a course of conduct directed at a specific person that involves repeated (two or more occasions) visual or physical proximity, nonconsensual communication, or verbal, written, or implied threats, or a combination thereof, that would cause a reasonable person to: 1) fear for his or her safety or the safety or others; or 2) suffer substantial emotional distress.
L. Threat: Any oral or written expression or gesture that could be interpreted by a reasonable person as conveying intent to cause harm to persons or property.
Title IX Coordinator
A. The Title IX Coordinator for Illinois Eastern Community Colleges is:
Luke Harl, Program Director Grants & Compliance
Address: 320 East North Avenue Noble, IL 62868
Telephone: 618-393-7508
Email: harll@iecc.edu
Responsibilities of the Title IX Coordinator include:
• Overseeing IECC's response to all Title IX reports and complaints and identifying and addressing any patterns or systemic problems revealed by such reports and complaints.
• A Title IX complaint includes complaints alleging any form of Sexual Misconduct as defined by this Policy which involve employees, students, contractors, and visitors.
• Being informed of all reports and complaints raising Title IX issues, including those initially filed with another individual or office or if the investigation will be conducted by another individual or office.
• Ensuring that adequate training is provided to students, faculty and staff on Title IX issues.
• Coordinating Title IX investigations, involving employees and students, including overseeing the investigation of facts relative to a complaint and recommending appropriate sanctions against the perpetrator and remedies for the complaint.
• Ensuring appropriate interim measures for a student victim and/or complainant upon learning of a report or complaint of Sexual Misconduct.
• Ensuring that appropriate policies and procedures are in place for working with law enforcement and coordinating services with local victim advocacy organizations and services providers, including rape crisis centers.
• Promoting an educational and employment environment which is free of sexual discrimination, harassment and gender bias.
B. Deputy Title IX Coordinators:
There is a Deputy Title IX Coordinator at each IECC campus.
Responsibilities of the Deputy Title IX Coordinators include:
• Working in conjunction with the Title IX Coordinator to ensure compliance for matters involving students, including assistance with coordination of training, education, communications, and administration of complaint procedures for complaints against students.
C. Sexual Misconduct Investigators:
There are two trained Sexual Misconduct Investigators at each IECC campus, Workforce Education, and at the District Office. The investigators are individual’s designated by the Chief Executive Officer to investigate any and all reports of Sexual Misconduct including sexual harassment, sexual assault, sexual exploitation, dating violence, domestic violence, sexual violence, and stalking. See Appendix A for a complete listing of investigators.
Inquiries concerning the application of Title IX may be referred to the Title IX Coordinator or to the United States Department of Education's Office for Civil Rights:
Office for Civil Rights, Chicago Office U.S. Department of Education 500 W. Madison Street. Suite 1475
Chicago. IL 60661-4544
Telephone: (312) 730-1560
Email OCR.Chicago@ed.gov
Website: http://www.ed.gov/ocr
Those who feel they have been sexually discriminated against may seek assistance from the Illinois Department of Human Rights. The Department of Human Rights is a state agency which will investigate the charge without cost to the individual. If the Department of Human Rights determines that there is evidence of harassment or discrimination, it will attempt to conciliate the matter or it will file a complaint on behalf of the individual with the Illinois Human Rights Commission. The Human Rights Commission will hear the complaint pursuant to its rules and procedures. The agencies may be contacted at the following addresses:
Illinois Department of Human Rights Illinois Human Rights Commission
James R. Thompson Center James R. Thompson Center
100 W. Randolph Street, 10th Floor 100 W. Randolph, Suite 5-100
Chicago, Illinois 60601 Chicago, Illinois 60601
Telephone (312) 814-6245 Telephone (312) 814-6269
Telephone TTY (866) 740-3953
Illinois Department of Human Rights Illinois Department of Human Rights
222 South College, Room 101-A 2309 West Main Street
Springfield, Illinois 62704 Marion, IL 62959
Telephone (217) 785-5100 Telephone (618) 993-7463
Telephone TTY (866) 740-3953 Telephone TTY (866) 740-3953
Procedure – Addressing Sexual Misconduct
If a report includes allegations of Sexual Misconduct then the process and procedures set forth in this Policy will be followed in the assessment, investigation and resolution of the complaint.
Options for Assistance Following an Incident of Sexual Assault
A. Medical Attention and Evidence Preservation
1. Off-Campus Health Care Options: After an incident of sexual assault, the victim should consider seeking medical attention as soon as possible at the nearest hospital or medical facility. Victims may seek treatment for injuries, preventative treatment for sexually transmitted disease, and other health services by contacting the providers identified on the Notification of Rights and Options.
Preservation of Evidence:
• In Illinois, evidence may be collected even if you chose not to make a report to law enforcement. It is important that a victim of sexual assault not bathe, douche, smoke, change clothing or clean the bed/linen/area where they were assaulted if the offense occurred within the past 96 hours, so that evidence to prove the criminal activity may be preserved. In circumstances of sexual assault, if victims do not opt for forensic evidence collection, health care providers can still treat injuries and take steps to address concerns of pregnancy and/or sexually transmitted disease.
• Victims of sexual assault, domestic violence, stalking, and dating violence are encouraged to also preserve evidence by saving text messages, instant messages, social networking pages, other communications, and keeping pictures, logs or copies of other documents, if they have any, that would be useful to investigators or the police.
• As time passes, evidence may dissipate or become lost or unavailable, thereby making investigation, possible prosecution, disciplinary proceedings, or obtaining protection from abuse orders related to the incident more difficult. If a victim chooses not to make a complaint regarding an incident, he or she, nevertheless, should consider speaking with someone and taking steps to preserve evidence in the event that the victim changes his/her mind at a later date.
B. Victim Advocacy
1. Off-Campus Advisors and Advocates: The Notification of Rights and Options provides a list of off-campus advisors and advocates that can provide an immediate confidential response for employees and students in an emergency situation.
2. Ongoing on and off campus counseling, advocacy and support for students and employees is located within the Notification of Rights and Options.
C. Emergency Response
1. Anyone who experiences or observes an emergency situation should immediately contact local law enforcement by calling 911.
2. Although the Board of Trustees strongly encourages all individuals to report violations of this policy to law enforcement, it is the victim’s choice whether or not to make such a report, and victims have the right to decline involvement with the local police. Filing a police report can include, but is not limited to, giving an oral and/or written statement to the appropriate law enforcement agency. Local law enforcement agencies are outlined in the Notification of Rights and Options.
Addressing Confidentiality
Before a victim or bystander reveals any information to a Responsible Employee, the employee should ensure that the victim understands the employee's reporting obligations and, if the victim wants to maintain confidentiality, direct the victim to the confidential resources located in the Notification of Rights and Options.
If the victim wants to tell the Responsible Employee what happened, but also maintain confidentiality, the employee should tell the victim that the employee will share that information for consideration in the investigation and resolution of the complaint, but cannot guarantee that request will be met. In reporting the details of the incident to the Title IX Coordinator, the Responsible Employee will also inform the Title IX Coordinator of the victim's request for confidentiality.
If a victim discloses an incident to a Responsible Employee, but wishes to maintain confidentiality or requests that no investigation into a particular incident be conducted or disciplinary action taken, that request must be weighed against the Board’s obligation to provide a safe environment for all students and employees, including the student victim.
If the request for confidentiality can be met, a victim must understand that the Board’s ability to meaningfully investigate the incident and pursue disciplinary action against the alleged perpetrator(s) may be diminished. Alternatively, the request for confidentiality may not be able to be honored in order to provide a safe environment for all students and employees.
The following individual(s) are responsible for evaluating requests for confidentiality:
• Title IX Coordinator
• Chief Executive Officer
• Legal Counsel
A victim will be informed, at the earliest point possible, of a determination that a request for confidentiality cannot be maintained. In such instances, to the extent possible, information will be shared only with people responsible for handling the response to the complaint and those with a “need to know.”
Where confidentiality is maintained, responsive action will reflect the victim's request for confidentiality. As such, if a victim's request for confidentiality limits the ability to formally investigate a particular allegation, responsive steps will still be to limit the effects of the alleged Sexual Misconduct and prevent its recurrence without initiating formal action against the alleged perpetrator or revealing the identity of the student complainant. Such action may include, but is not limited to, providing increased monitoring, supervision or security at locations or activities where the alleged misconduct occurred.
Reporting and Confidentially Disclosing Sexual Misconduct
The Board of Trustees encourages all victims and bystanders of Sexual Misconduct to talk to someone about what happened so that victims (and bystanders) can get the support they need and so that the Board can respond appropriately. Certain employees on campus are considered “Responsible Employees.” Therefore, these individuals cannot ensure confidentiality as they are required to report instances of Sexual Misconduct.
Confidential Reporting Options:
If the victim desires full confidentiality he/she should speak with a confidential advisor. The Title IX Coordinator does take third party reports. With the victim’s permission, the confidential advisor may file a report on the details of the incident without revealing the victim’s identity to the Title IX Coordinator. The purpose of a confidential report is to attempt to comply with the victim’s wish to keep the matter confidential while taking steps to ensure the safety of the victim and others.
A complete list of confidential advisors is available in the Notification of Rights and Options within this Policy if a student wishes to report confidentially.
Confidential Advisors. Confidential advisors have received up to 40 hours of training previously and 6 hours of ongoing training annually to support survivors of sexual violence and misconduct and are not required to report any information about an incident to the Title IX Coordinator without a victim's permission.
A victim who speaks to a confidential advisor must understand that, if the student victim wants to maintain confidentiality, IECC’s ability to conduct an investigation into the particular incident or pursue disciplinary action against the alleged perpetrator(s) may be diminished.
Even so, these advisors will still assist the victim in receiving other necessary protection and support at the request of the victim, including working with IECC officials to address issues such as student victim advocacy, academic support or accommodations, disability, health or mental health services, and changes to living, working or course schedules only when consent is given by the victim. A student victim who at first requests confidentiality may later decide to file a complaint with IECC or report the incident to law enforcement, and thus will have the incident fully investigated. These advisors will provide the victim with assistance if the victim wishes them to do so.
NOTE: While confidential advisors may maintain a victim's confidentiality from Illinois Eastern Community College, by law, any IECC employee and/or confidential advisor who suspects or receives knowledge that any minor involved in any programming at IECC may be an abused or neglected child or, for a student aged 18 through 21, an abused or neglected individual with a disability, is required to: 1) immediately report or cause a report to be made to the Illinois Department of Children and Family Services (DCFS) on its Child Abuse Hotline (1-800-252-2873), and 2) follow directions given by DCFS concerning filing a written report within 48 hours with the nearest DCFS field office. IECC employees will also complete an Incident Report Form and forward to appropriate College and/or District officials.
Employees (including child care staff), students, and parents of daycare students will be made aware of reporting requirements and procedures for handling reports of child abuse and neglect. If the parent or legal guardian of the child is suspected of abuse, IECC employees will follow the guidance of Child Protective Services regarding notification of the child’s parent or legal guardian. Reporters of suspected child abuse will not be discharged for making a report; unless it is proven that a false report was knowingly made.
Timely Warning and/or Emergency Notification: If the alleged perpetrator(s) pose a serious and immediate threat to the community, IECC may be called upon to issue a timely warning to the community. Any such warning will not include any information that identifies the victim.
Reporting to an Employee:
IECC employees are required to report all the details of an incident (including identities of the victim and alleged perpetrator) to the Title IX Coordinator. A report to these employees, called Responsible Employees, generally obligates the Board to investigate the incident and take appropriate steps to address the situation.
The following categories of employees are Responsible Employees. If title is not listed below the employee is not considered a Responsible Employee.
• College and District Administration
• Title IX Coordinator and Deputy Coordinators
• Supervisors and Managerial Staff
• Faculty
• Coaches and Athletic Directors
• Student Advisors and Student Group Advisors
A list of Responsible Employees is available through the Title IX Coordinators. When a victim tells a Responsible Employee about an incident of Sexual Misconduct including sexual assault, the victim has the right to expect immediate and appropriate steps to investigate what happened and to resolve the matter promptly and equitably. A Responsible Employee must report to the Title IX Coordinator and, if applicable, all relevant details about the alleged Sexual Misconduct shared by the victim so that the investigative process can begin to determine what happened, including the names of the victim and alleged perpetrator(s), any witnesses, and any other relevant facts, including the date, time and specific location of the alleged incident.
To the extent possible, information reported to a Responsible Employee will be shared only with people responsible for handling the IECC’s response to the report and those with a “need to know”. The Title IX Coordinator, Deputy Coordinators, and those responsible for the resolution of the complaint will work together to make determinations about what and to whom information will be shared about an ongoing investigation, after careful consideration of the facts of the case. Information will only be shared with those with a need-to-know which might include the appropriate College officials responsible for campus security or College officials responsible for overseeing the student and/or employee to ensure protective or interim measures are implemented. Victims will be notified what and to whom information will be shared before the information is disseminated. Information will only be shared to ensure the safety of the victim and to prevent the recurrence of Sexual Misconduct.
Your Role as an Employee Regarding Reporting and Disclosing Sexual Misconduct of a Student
All employees who have information regarding Sexual Misconduct of a student or employee are required to report it to the Title IX Coordinator or any Responsible Employee.
Interim Measures
Upon receipt of a report, in being mindful of the victim's well-being, designated personnel will take ongoing steps to protect the victim from retaliation or harm and work with the victim to create a safety plan. The Title IX Coordinator, Deputy Coordinators, and College Administration will consider the following factors when determining what interim measures may be appropriate for implementation:
• The specific need expressed by the victim and/or complainant;
• The age(s) of the students involved;
• The severity or pervasiveness of the allegations;
• Any continuing effects on the victim and/or complainant;
• Whether the victim and/or complainant share class, dining areas, work locations, etc.; and
• Whether other judicial measures have been taken to protect the victim and/or complainant (i.e. no-contact order or order of protection). Interim measures will also include:
• Assisting the victim in accessing other available victim advocacy, academic support, counseling disability, health or mental health services, and legal assistance both on and off campus;
• Providing other security and support, which could include obtaining a no-contact order, helping to change working arrangements or course schedules (including for the alleged perpetrator(s) pending the outcome of an investigation) or adjustments for assignments or tests; and • Informing the victim of their right to report a crime to law enforcement and provide the victim with assistance if the victim wishes.
Retaliation against the victim, whether by students or employees, will not be tolerated.
An international Student may be granted approval to reduce his/her course load while recovering from the immediate effects of a sexual violence incident.
To meet the continuing obligation to address the issue of Sexual Misconduct campus-wide, reports of such incidents (including non-identifying reports) will also prompt consideration of broader remedial action, such as increased monitoring, supervision, or security at locations where the reported incident occurred; increasing education and prevention efforts, including to targeted population groups; conducting climate assessments/victimization surveys; and/or revisiting IECC’s policies and practices. Interim and protective measures will only be shared with those involved in the resolution of a complaint, appropriate College officials responsible for ensuring the measures are implemented, or those with a need-to-know.
Miscellaneous
A. Electronic and Anonymous Reporting. Although direct verbal reporting of complaints is preferred, an online system for electronic and anonymous reporting is available for use by victims or bystanders. The system will notify the user (before s/he enters information) that entering personally identifying information may serve as notice for the purpose of triggering an investigation. Electronic reports can be filed via a form on the IECC webpage and will generally receive a response within 12 hours with a list of available resources absent an emergency.
B. Off-Campus Counselors and Advocates, Off-campus counselors, advocates, and health care providers will also generally maintain confidentiality and not share information unless the victim requests the disclosure and signs consent or waiver form or unless that individual has reporting or other obligations under state law.
C. Clery Act Reporting Obligations. Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act ("Clery Act," 20 U S C 1092(f)), the Annual Security Report (ASR) is available to all current students and employees. The ASR documents three calendar years of select campus crime statistics (including statistics regarding incidents of dating violence, domestic violence, and stalking), security policies and procedures and information on the basic rights guaranteed to victims of sexual assault. The Clery Act also requires timely issuance of warnings to the campus community about crimes that have already occurred but may continue to pose a serious or ongoing threat to students and employees.
Title IX Complaint Investigation Procedures
A. Formal Investigation Process
1. Initiation of Investigation by Title IX Coordinator:
a. Upon receipt of a complaint of Sexual Misconduct under this Policy, by a student victim or complainant, the Title IX Coordinator will appoint a trained investigator who will initiate a prompt, fair and thorough investigation.
b. The investigation will be coordinated by the Title IX Coordinator and/or one of the Deputy Coordinators (if a student), and will generally conclude within 60 calendar days or less.
i. Where the allegations are complex or other factors delay the investigative process an extension may be granted by the Title IX Coordinator.
ii. If an extension is necessary, the complainant and the respondent will be notified.
2. IECC Officials Involved in the Resolution of Complaints:
a. With respect to complaints that involve an employee, vendor, contractor, or visitor, the Department of Human Resources and the Title IX Coordinator will manage the investigation into the allegations and will recommend appropriate sanctions against the employee and interim measures, if any, for an employee.
b. With respect to complaints that involve a student, the Deputy Title IX Coordinators will manage the investigation and recommend appropriate sanctions against the student and interim measures, if any, for a student.
c. With respect to complaints that involve both a student and employee, the Title IX Coordinator, the Director of Human Resources and the Deputy Title IX Coordinators shall jointly coordinator the investigation and interim measures.
3. Addressing Conflict of Interest:
a. If, prior to the initiation of the investigation, either the complainant or the accused alleges that an Investigator has a conflict of interest, after hearing from both parties on the topic, the Title IX Coordinator will decide whether the excuse the Investigator and announce his/her decision in writing to both parties.
b. If the Title IX Coordinator determines that the Investigator should be excused, or if an Investigator is unavailable to conduct the investigation, the Title IX Coordinator will appoint a replacement Investigator.
4. Interim Measures Provided: During the investigation, the Title IX Coordinator and/or a Deputy Coordinator (as applicable) will determine whether the victim and/or complainant receives interim measures as set forth above, and will advise the victim and/or complainant of the right to file a complaint with local law enforcement agencies.
5. Notice to Victim/Complainant and Respondent Of Allegations:
a. Generally, within 10 business days of receipt of a complaint by the Title IX Coordinator, the complainant and respondent will be notified in writing of the following:
i. The accused;
ii. The complainant (unless determined to honor a request by the complainant to remain confidential);
iii. The date(s) of the alleged misconduct;
iv. A brief description of the allegation;
v. The specific provisions of this Policy that were allegedly violated;
vi. The identity of the individual(s) with authority to make a finding or impose a sanction prior to any contact from the individual(s); and
vii. The investigatory process that will follow.
6. Due Process Rights of Victim and/or Complainant and Respondent:
a. The victim and/or complainant and respondent will each be afforded the right to present information and witnesses relevant to his or her case.
b. When the victim and/or complainant or respondent is requested to appear at an investigatory meeting or proceeding related to a complaint, he or she may be accompanied by a silent advisor.
i. A silent advisor may be a family member, peer, advocate, staff/faculty member, a union representative, etc.
ii. The silent advisor will be informed prior to any meeting that he/she is not allowed to provide information to the investigator or ask questions of the party during the interview process.
c. If the respondent is an employee, any employee misconduct investigation procedures outlined in other applicable employee policies or collective bargaining agreement may be followed.
d. Mediation will not be used to resolve a complaint of sexual assault, sexual exploitation, dating violence, domestic violence, sexual violence, and stalking, but may be used to resolve a case of sexual harassment.
7. Evidence Considered:
a. A trained investigator(s) will interview and receive evidence from the victim, complainant, respondent and any witnesses identified during the course of the investigation.
b. The victim's prior sexual history with anyone other than the respondent will not be considered during the investigation or any proceeding related to a complaint.
c. The mere fact of a current or previous consensual dating or sexual relationship between the victim and respondent does not itself imply consent.
8. Concurrent Criminal Investigation: The existence of a concurrent criminal investigation by law enforcement agencies will not necessarily delay or interrupt the investigation procedures outlined herein. However, the law enforcement agency may request that the internal investigation be temporarily suspended. Such request will be evaluated to determine whether, and for how long, to suspend the internal investigation.
9. Report of Investigation:
a. At the conclusion of the investigation, the trained investigator will prepare a thorough report outlining the complaint, investigation conducted and all relevant evidence obtained; the investigator's conclusions with an explanation of reasoning and/or support for such conclusions; and recommendations for sanctions or other remedial action, as appropriate.
b. The investigator will submit his/her report to the Title IX Coordinator and a Deputy Coordinator (if a student is involved).
10. Determination:
a. For student cases, the Title IX Coordinator and/or Deputy Coordinator (as appropriate) shall review the investigator's report and all evidence gathered to determine whether the student engaged in Sexual Misconduct in violation of Policy.
b. For employee cases, the Title IX Coordinator will determine whether the employee engaged in a Policy violation involving Sexual Misconduct.
c. The determination of violations shall be made based on the preponderance of evidence, meaning whether it is more likely than not that this Policy was violated.
Notice to Victim and/or Complainant and Respondent: Generally, within seven (7) business days after receipt of the investigator's report (or some reasonable extension thereof), the Title IX Coordinator or the Deputy Coordinator will prepare a written Notice of Decision supporting the decision and deliver it to both parties simultaneously.
The Notice of Decision will contain:
a. Identity of who is issuing the decision;
b. Notice of the finding of whether the alleged conduct occurred;
c. Any individual remedies for the complainant;
d. In non-violence cases, notice of any sanctions imposed on the accused that directly relate to the complainant;
e. In violence cases, notice of all sanctions imposed on the accused;
f. Steps being taken to eliminate the misconduct and prevent recurrence;
g. Process to file an appeal of the decision.
11. Sanctions, Protective Actions, and Remedies: a. Sanctions:
i. Sanctions will be determined by the Title IX Coordinator and other College officials, as appropriate.
ii. Sanctions will be communicated with College officials only on a need-to-know basis to ensure the sanctions are implemented appropriately.
iii. Students who have violated the Sexual Misconduct Policy are subject to any sanctions set forth in the Code of Student Conduct or other Program policies, up to and including expulsion. For students, sanctions include verbal reprimands, written warnings, probation, loss of privileges, limits to access and/or movement on campus, restitution, educational or work assignments, suspension for a period of one or more days, expulsion, withholding a degree, removal from courses, etc. Students could have their privileges to participate in extracurricular activities temporarily suspended if involved in an ongoing investigation.
iv. Employees who have violated the Sexual Misconduct Policy will be subject to sanctions including warning, reprimand, limits to access and/or movement on campus, suspension with or without pay, suspension for part of a day or for a period of one or more days, demotion, and other forms of disciplinary action up to and including dismissal as appropriate under applicable District procedures.
Note: an employee or student found to have knowingly made a false report will be subject to the aforementioned sanctions, respectively.
To encourage reporting, a student victim’s good faith report of a violation of the Sexual Misconduct Policy will be taken into consideration in determining an appropriate response to the reporting student’s own misconduct (e.g., educational responses from alcohol/drug violations as opposed to disciplinary action).
Furthermore, an employee who makes a report of Sexual Misconduct will be provided whistleblower protections under the State Officials and Employee Ethics Act, the Whistleblower Act, and the Illinois Human Rights Act.
b. Protective Actions: Protective measures may be implemented as appropriate, including no-contact orders, trespass notices, or other protective measures. Although IECC does not issue orders of protection, IECC will enforce court ordered no-contact, restraining and/or protective orders to the fullest extent.
c. Remedies: Remedies for the victim and/or complainant depend upon the specific nature of the complaint, as do remedies for the community as a whole.
Remedies for the victim and/or complainant may include, but are not limited to:
• Assisting the victim and/or complainant to change his/her academic and/or work environment if requested and if reasonably available;
• Providing an escort to ensure that the victim and/or complainant can move safely between classes, vehicle and/or activities;
• Ensuring that the victim and/or complainant and the respondent do not attend the same classes;
• Identifying counseling and/or advocacy services;
• Identifying medical services;
• Providing academic support services, such as tutoring;
• Arranging for the victim and/or complainant to re-take a course or withdraw from a class without penalty, including ensuring that any changes do not adversely affect the victim and/or complainant's academic record; and
• Reviewing disciplinary actions taken against the victim and/or complainant to see if there is a causal connection between the harassment and the misconduct that may have resulted in the victim and/or complainant being disciplined.
Remedies for the community as a whole may include, but are not limited to.
• Offering counseling, health, mental health, or other holistic and comprehensive victim services to all students and employees affected by sexual discrimination, harassment, and/or misconduct;
• Designating individuals to be available to assist victims of sexual discrimination, harassment and/or misconduct whenever needed;
• Developing materials on sexual discrimination, harassment and misconduct for campus-wide distribution to students, employees, and/or third-parties;
• Creating a committee of students and personnel to identify strategies for preventing and addressing sexual discrimination, harassment and misconduct; and
• Conducting periodic climate surveys to identify how students and employees perceive and experience sexual discrimination harassment and misconduct at Illinois Eastern Community Colleges.
Title IX Appeal Procedures for Student Victims and/or Complainants and Student Respondents
A. Appeal Request
A victim and/or complainant or a student respondent who wishes to appeal the decision reached by the Title IX Coordinator or his/her designee at the conclusion of a formal investigation must submit a written request for appeal to the Appeal Authority (AA). This request must be submitted to the Title IX Coordinator within 10 business days after receipt of the Title IX Coordinator/Deputy Coordinator’s Notice of Decision. In the event a student victim and/or complainant or a student respondent does not appeal within the required 10 business day period, the decision of the Title IX Coordinator and/or Deputy Coordinator will be final.
Note: If the victim and/or complainant or respondent is an employee, then any employee misconduct appeal procedures are as outlined in other applicable policies, including grievance procedure.
The appeal request must be typewritten, must indicate if the requestor wishes to appear in person before the AA, and must state the grounds for appeal. Appeals must be made on the basis of one or more of the following grounds:
1. Procedural error was committed.
2. The finding of facts contained in the decision included inaccurate information.
3. Specific evidence considered during the investigation is objectionable.
4. Evidence not offered during the investigation is now available. In such cases, the new evidence must be described.
5. The sanction imposed is lenient, excessive or otherwise inappropriate.
Within 10 business days after receipt of the appeal request, the Title IX Coordinator or his/her designee will decide whether to grant the appeal based on whether the appeal meets one of the above enumerated grounds for appeal and shall send written notification to the respondent and the complainant stating:
1. That the appeal has been filed;
2. The specific reason for the appeal, including a copy of the written appeal document;
3. That they have the opportunity to submit additional relevant information and/or statements for review to the Title IX Coordinator within five (5) business days; and
4. The identity of the Appeal Authority.
a. If the accused is a student, the Appeal Authority shall be the Director of Human Resources.
b. If the accused is an employee, the Appeal Authority shall be the Director of Information & Communications Technology.
If the appeal is granted, the matter will be referred to the AA, and the Hearing Procedures for the AA set forth below will be followed. In the event of an appeal, the decision(s) of the AA will be final in all cases, other than for cases resulting in a recommendation for suspension or expulsion.
The Title IX Coordinator will ensure that the Appeal Authority is provided with the following materials: (a) the notice of complaint document; (b) the investigatory materials (including all interview recordings and tangible evidence considered by the investigator during the investigation; (c) the Notice of Decision; (d) the Notice of Appeal; and (e) any documents/statement provided to the Notice of Appeal. These materials comprise the “Record on Appeal.”
The Appeal Authority will review the Record on Appeal for one or more of the following purposes:
1. To assess whether a material deviation from written procedures impacted the fairness of the investigation;
2. To determine whether the decision was supported by substantial evidence;
3. To determine whether the sanction(s) imposed were appropriate for the violation of Policy;
4. To consider new information, sufficient to alter a decision not brought out in the original hearing because such information and/or facts were not known to the person appealing at the time of the original hearing.
B. Establishment of the Standing Appeal Authority
The Appeal Authority may make recommendations on appropriate disciplinary cases referred to it or appealed to it by student victims, complainants and/or students who are the subject of disciplinary actions involving disciplinary suspension and expulsion. The AA will be established each fall and each member shall receive training as required by law. It will be composed of the following persons to be appointed by the CEO:
Director of Human Resources, Tara Buerster
Alternate: Director of Information & Communications Technology, Alex Cline
None of the above-named persons may sit in any case in which they have a direct personal interest or played a role in the underlying investigation. Note that when cases involve employees, the AA will be the Director of Information & Communications Technology. The CEO may appoint interim members as required.
C Hearing Procedures for the Appeal Authority
1. The hearing will be closed to the public.
2. The victim and/or complainant and respondent shall each be entitled to appear in person with an advisor (as defined above) and present his/her case to the AA, and call witnesses in his/her behalf.
When requested by the victim, the AA shall make arrangements so that the victim and respondent do not have to be in the same room at the same time (such as by arranging for participation via videophone, closed circuit television, video conferencing, or other means).
3. The hearing will begin with a presentation by the Title IX Coordinator/Deputy Coordinator of his/her determination, followed by a presentation by the appellant. The appellee may present his/her case as well.
4. The Title IX Coordinator/Deputy Coordinator, appellant and appellee may present information in oral and written form, by witnesses and/or through documents. The parties will be given an opportunity to question witnesses. However, the complainant and the respondent may not directly cross examine one another, but may, at the discretion and direction of the individual or individuals resolving the complaint, suggest questions to be posed by the individual or individuals resolving the complaint and respond to the other party.
5. The AA reserves the right to hear the testimony of witnesses separately, so that the witnesses will not hear each other's testimonies.
6. Pertinent and relevant information will be reviewed by the AA without regard for the legal rules of evidence.
7. The Title IX Coordinator/Deputy Coordinator, appellant and appellee may make closing statements at the conclusion of the hearing on both the issue of misconduct and the issue of the recommended discipline.
8. An audio recording of the proceedings will be created and a record will be made available to either party upon request.
9. The AA will render its written decision within 7 business days after the hearing, absent extenuating circumstances. The decision will be to affirm, reverse or modify the Title IX Coordinator/Deputy Coordinator’s determination as to the violation of Policy and the sanction imposed (if any).
10. If a student respondent is found not to have engaged in Sexual Misconduct in violation of Policy, and if coursework has been missed as a direct result of the action taken against the student respondent, appropriate action will be taken to assist the student respondent in completing the course(s).
11. In all cases other than suspension or expulsion, the decision of the AA is final.
12. If the decision of the AA is to suspend or expel the student respondent, that decision will be transmitted to the Chief Academic Officer. The student respondent will then have two business weeks after the decision to appeal pursuant to the standard student grievance procedure. The appeal/grievance will consist of the student respondent's written statement of disagreement with the decision and argument for reversal, relevant documentation and the recording or transcript of the AA hearing. Upon further advancement of a grievance, relevant information will be reviewed before making a decision to uphold the suspension or expulsion or to take other appropriate action.
Training, Prevention and Education
A. For Students and Employees
IECC will provide ongoing awareness and prevention training programs to ensure students and employees are provided substantive opportunities to learn about sexual misconduct including primary prevention, bystander intervention, risk reduction, consent, reporting methods, relevant policies and procedures, retaliation, survivor strategies, the impact of trauma relevant definitions, and other pertinent topics. Students will also receive a copy of the Preventing Sexual Misconduct Policy and the related protocols.
B. For Employees
1. IECC will provide 8-10 hours of annual survivor-centered and trauma-informed training to employees involved in: the receipt of a report of a student sexual violence, referral or provision of services to a survivor, or any campus complaint resolution procedure for all forms of Sexual Misconduct. Such employees include the Sexual Misconduct Investigators, Title IX Coordinator, Deputy Title IX Coordinators, and Appeal Authorities.
2. IECC will provide all employees that are classified as Responsible Employees with annual training on primary prevention, bystander intervention, risk reduction, consent, reporting obligations, investigation procedures, confidentiality requirements, relevant policies and procedures, retaliation, the impact of trauma, relevant definitions, and other pertinent topics.
3. IECC will provide confidential advisors with periodic training on the District administrative processes, interim protective measures, and complaint resolution procedures.
The Title IX Coordinator will annually review training offerings to identify ways in which to enhance its effectiveness.
Publication
The following will be prominently published on the District website, updated regularly and made available: the comprehensive Policy; student notification of rights, contact information for Title IX Coordinator and Deputy Coordinators; confidential resources and advisors and counseling services; and an explanation of responsibilities of Title IX coordinators, Responsible Employees and mandated reporters.
Task Force
The Board, through its CEO, will also establish a campus-wide task force or participate in a regional task force focused on improving coordination between community leaders and service providers to prevent Sexual Misconduct.
1. The task force shall meet a minimum of twice per year for the purpose of discussing and improving upon the following areas: best practices as they relate to prevention, awareness, education, and response to Sexual Misconduct; IECC’s comprehensive Policy and procedures; and collaboration and information-sharing among IECC, community- based organizations, and law enforcement.
2. The task force shall consist of individuals, including campus staff, faculty, and students. Individuals from the following entities should be invited to serve on the task force: a community-based sexual assault crisis center; a community-based domestic violence agency; local law enforcement; and the local State’s Attorney’s Office.
3. The task force shall receive annual training on awareness and prevention of Sexual Misconduct; IECC’s comprehensive Policy on Sexual Misconduct; the provisions of federal and state law concerning survivors of Sexual Misconduct; survivor-centered responses and the role of community advocates; the role and function of each member on the task force for the purpose of ensuring a coordinated response to reported incidences of Sexual Misconduct; and trauma-informed responses to Sexual Misconduct
Reporting
The Board, through its CEO will comply with all reporting requirements established pursuant to the Illinois Board of Higher Education Act, the Preventing Sexual Violence in Higher Education Act, and the Clery Act.
Notification of Rights and Options
A victim of Sexual Misconduct has a right to report (or not report) the incident to Illinois Eastern Community Colleges.
Reporting to IECC
If you choose to make a report the following individuals will receive the report, will investigate and resolve the matter pursuant to Policy. IECC respects the sensitive nature of such complaints and the privacy of victims of Sexual Misconduct but cannot guarantee complete confidentiality in meeting its responsibility to investigate and address the report. Any of these individuals will help a victim notify law enforcement of an incident, although it is the victim’s choice whether or not to make such a report.
A. The Title IX Coordinator is: Luke Harl, Program Director of Grants & Compliance, 320 East North Avenue, Noble, IL 62686, 618-393-7508, harll@iecc.edu.
B. The Deputy Title IX Coordinators
C. Electronic/Anonymous reporting: https://www.iecc.edu/e4/forms/svcf/default.php
D. Additional Non-Confidential Resources On-Campus:
Responsive Procedures:
Pursuant to Policy, IECC will investigate reports of Sexual Misconduct. A victim may request, and IECC will evaluate, interim protective measures to address victim safety, including obtaining and enforcing a no-contact order or order of protection. IECC does not issue such orders, but victims can contact local law enforcement agencies to secure a no-contact order or order of protection.
Upon receipt of a report of Sexual Misconduct, IECC will initiate a prompt, fair and thorough investigation through the Title IX Coordinator. The victim/complainant and respondent(s) will be afforded the opportunity to present information and witnesses, and IECC will make a good faith effort to contact and interview any witnesses identified by the parties, including those no longer at the College. IECC strictly prohibits retaliation against the complainant, respondent, or other witnesses.
Upon conclusion of the investigation, the Title IX or Deputy Title IX Coordinator will notify the victim/complainant of the determination and of any remedies offered or provided by IECC to the victim and any disciplinary sanctions on the respondent(s) that directly relate to the victim/complainant. A victim/complainant and a student respondent may utilize the appeal process provided by Policy upon conclusion of the investigation.
Confidential Options for Reporting:
The following confidential advisors have been identified to provide support to victims. These advisors are not required to report any information about an incident to the Title IX Coordinator without a victim's permission:
PREVENTING SEXUAL MISCONDUCT POLICY (100.31)
I. Policy Statement
Illinois Eastern Community Colleges District #529 is committed to maintaining a safe and healthy educational and employment environment that is free from discrimination, harassment and other misconduct on the basis of sex, which includes sexual orientation and gender-related identity. The College prohibits all forms of sex-based misconduct, including but not limited to sex discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. The College also prohibits discrimination and harassment on the basis of sex, sexual orientation, gender-related identity and expression, pregnancy, and parental status under its Nondiscrimination Policy (100.8).
It is the policy of Illinois Eastern Community Colleges to comply with Title IX of the Education Amendments of 1972 (“Title IX”), the Violence Against Women Reauthorization Act (“VAWA”), Title VII of the Civil Rights Act of 1964 (“Title VII”), the Illinois Human Rights Act, the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (“Clery Act”), the Preventing Sexual Violence in Higher Education Act, and all other applicable laws and local ordinances regarding unlawful sex-based discrimination, harassment or other misconduct.
Individuals found to have engaged in prohibited sex-based misconduct will be subject to disciplinary action, up to and including termination and/or expulsion from the College.
II. Title IX Compliance
As required under Title IX, the College does not discriminate on the basis of sex in the education program or activity that it operates. This requirement not to discriminate extends to admission and employment.
The College has designated the Program Director of Grants and Compliance as the Title IX Coordinator, who is responsible for coordinating the College’s efforts to comply with its responsibilities under Title IX. Inquiries about the application of Title IX and 34 C.F.R. Part 106 may be directed to the College’s Title IX Coordinator, the Assistant Secretary for Civil Rights at the United States Department of Education, or both.
III. Retaliation Prohibited
Any form of retaliation, including intimidation, threats, harassment and other adverse action taken or threatened against any complainant or person reporting sex discrimination, sexual harassment or other sex- based misconduct, or against any person cooperating in the investigation of allegations of sex-based misconduct (including testifying, assisting or participating in any manner in an investigation), is strictly prohibited.
IV. ImplementingProcedures
The College will establish, maintain and publish procedures implementing this Policy, which set forth:
• The scope and jurisdiction of the College’s prohibition on sex-based misconduct;
• Definitions of prohibited conduct;
• Responsibilities of and contact information for the College’s Title IX Coordinator(s) and the Department of Human Resources;
• Options for assistance following an incident of sex-based discrimination, harassment or other misconduct;
• Procedures for reporting and confidentially disclosing alleged sex-based misconduct, including a mechanism for reporting and independent review of allegations against one elected official by another elected official;
• The College’s response to reports of alleged sex-based misconduct;
• The College’s grievance process for complaints alleging Title IX sexual harassment and/or alleging sexual violence, domestic violence, dating violence, or stalking;
• Prevention and education programming provided to College students; and
• Training and education provided to the Title IX Coordinator, Deputy Title IX Coordinators,
Title IX investigators, and anyone else involved in the receipt of reports of, responding to, investigating or adjudicating alleged incidents of sexual discrimination, harassment or other misconduct, or involved in the referral or provision of services to survivors.
Board Action: Trustee Brenda Culver made a motion that the second reading be waived and that the foregoing Policy 100.31 Preventing Sexual Misconduct be approved as recommended. Trustee Barbara Shimer seconded the motion and on a recorded roll call vote ordered by the Chair the following trustees voted yea: John Brooks, Brenda Culver, Andrew Fischer, Al Henager, Jan Ridgely, Barbara Shimer. Student advisory vote: Yea. Trustees voting nay: None. Trustees absent: Gary Carter. The motion having received 6 yea votes and 0 nay votes, the Chair declared the motion carried.
AGENDA #7– “Policy Second Readings” – None.
AGENDA #8 – “Staff Recommendations for Approval” – The following staff recommendations were presented for approval.
#8-A. Acceptance of No Petition Certificate: The Board, at the regular board meeting on June 16, 2020, adopted a “Resolution of Intent to issue Alternate Revenue Bonds”. Following the adoption of that resolution, a “Notice of Intent to issue Alternate Revenue Bonds” was published on June 23, 2020, which began a petition period of 30 days following the publication of the notice.
The petition period for a request for a referendum on the District’s intent to issue Alternate Revenue Bonds expired on July 23, 2020, and Board Secretary Renee Smith filed with the Board, a No Petition Certificate stating that no petition was filed requesting that the proposition be submitted to voters of this District. The Chancellor asked the Board’s acceptance of the following No Petition Resolution.
Board Action: Trustee Brenda Culver made a motion to accept the No Petition Certification as presented. Trustee Jan Ridgely seconded the motion and on a recorded roll call vote ordered by the Chair the following trustees voted yea: John Brooks, Brenda Culver, Andrew Fischer, Al Henager, Jan Ridgely, Barbara Shimer. Student advisory vote: Yea. Trustees voting nay: None. Trustees absent: Gary Carter. The motion having received 6 yea votes and 0 nay votes, the Chair declared the motion carried.
#8-B. Consideration and action on a Resolution providing for the issue of $2,500,000 Taxable General Obligation Community College Bonds (Alternate Revenue Source), Series 2020C, of the District, for community college purposes, the pledge of certain revenues to the payment of principal and interest on the bonds and the levy of a district annual tax sufficient to pay such principal and interest if the pledged revenues are insufficient to make such payment, and authorizing the sale of the bonds to the purchaser thereof: The District began the process of issuing Alternate Revenue Source bonds on June 16, 2020 by passing a resolution of intent to issue General Obligation Bonds (Alternate Revenue Source) of the District for community college purposes. The attached Bond Resolution provides for the issuance of $2,500,000 Taxable General Obligation Community College Bonds (Alternate Revenue Bonds), Series 2020C. The Board has published the required notice; and, more than thirty (30) days have passed since the date of publication; and, no petitions with the requisite number of valid signatures has been filed with the Secretary of the Board requesting that the question of the issuance of the Bonds be submitted to referendum; and, in accordance, with the provisions of the Bond Issue Notification Act of the State of Illinois, the Chairman of the Board, on the 16th day of June, 2020, ordered the calling of a public hearing for the 21st day of July, 2020, concerning the intent of the Board to sell the bonds in the amount not to exceed $2,500,000; and, the Secretary of the Board published notice of the Hearing in the Olney Daily Mail, not less than 7 nor more than 30 days before the date of the hearing and posted at least 96 hours before the hearing a copy of said notice at the principal office of the Board; and, the hearing was held on the 21st day of July, 2020, and at the hearing, the Board explained the reasons for the proposed bond issue and permitted persons desiring to be heard an opportunity to present written or oral testimony within reasonable time limits; and the hearing was adjourned on the 21st day of July, 2020. The District will pledge tuition and fee revenues to repay the bonds on December 1 of each year commencing on December 1, 2021 and ending on December 1, 2028.
The Taxable General Obligation Community College Bonds (Alternate Revenue Bonds) will be immediately callable. The Chancellor recommended the Board’s approval of the following Resolution authorizing the issuance of $2,500,000 Taxable General Obligation Community College Bonds (Alternate Revenue Bonds), Series 2020.
Board Action: Trustee John Brooks made a motion to approve the issuance of $2,500,000
Taxable General Obligation Community College Bonds (Alternate Revenue Source), Series 2020C, of the District, for community college purposes as recommended. Student Trustee Sutton Dunn seconded the motion and on a recorded roll call vote ordered by the Chair the following trustees voted yea: John Brooks, Brenda Culver, Andrew Fischer, Al Henager, Jan Ridgely, Barbara Shimer. Student advisory vote: Yea. Trustees voting nay: None. Trustees absent: Gary Carter. The motion having received 6 yea votes and 0 nay votes, the Chair declared the motion carried.
#8-C. Approval of Publication for BINA Hearing: The Board must conduct a public hearing on the intent to issue Funding Bonds for the purpose of paying claims against the District. Notice must be published prior to the hearing. The attached notice will be published no more than 30, and no less than 7 days prior to the hearing. The Chancellor recommended the approval of the Board to publish the Notice of Hearing.
Board Action: Trustee Brenda Culver made a motion to approve the Publication for the BINA Hearing as recommended. Trustee Barbara Shimer seconded the motion and on a recorded roll call vote ordered by the Chair the following trustees voted yea: John Brooks, Brenda Culver, Andrew Fischer, Al Henager, Jan Ridgely, Barbara Shimer. Student advisory vote: Yea. Trustees voting nay: None. Trustees absent: Gary Carter. The motion having received 6 yea votes and 0 nay votes, the Chair declared the motion carried.
#8-D. Appointment of Board Audit Committee: The Board Audit Committee is charged with oversight of the District’s annual audit. The Committee meets with the District’s auditors and makes a complete review of the Audit Report. Committee members then report to the Board and then the Board takes action on the District’s required annual audit. The Chancellor recommended the appointment of Trustee John Brooks and Trustee Jan Ridgely to serve as members of the Audit Committee.
Board Action: Trustee Barbara Shimer made a motion that the Board appoint Trustees John Brooks and Jan Ridgely to the Board Audit Committee. Trustee Brenda Culver seconded the motion and on a recorded roll call vote ordered by the Chair the following trustees voted yea: John Brooks, Brenda Culver, Andrew Fischer, Al Henager, Jan Ridgely, Barbara Shimer. Student advisory vote: Yea.
Trustees voting nay: None. Trustees absent: Gary Carter. The motion having received 6 yea votes and 0 nay votes, the Chair declared the motion carried.
#8-E. Program Review Report 2020: - Dean Michael Conn presented the Program Review Report. The report is a detailed review of certain programs and services. This is part of a continual process with a focus on quality, cost and need. The Chancellor recommended approval of the Program Review Report 2020
Board Action: Trustee John Brooks made a motion to approve the Program Review Report as presented. Student Trustee Sutton Dunn seconded the motion and on a recorded roll call vote ordered by the Chair the following trustees voted yea: John Brooks, Brenda Culver, Andrew Fischer, Al Henager, Jan Ridgely, Barbara Shimer. Student advisory vote: Yea. Trustees voting nay: None. Trustees absent: Gary Carter. The motion having received 6 yea votes and 0 nay votes, the Chair declared the motion carried.
#8-F. Emergency Response Plans: Pursuant to the Campus Security Enhancement Act of 2008, each of the four IECC colleges annually review and update their Campus Emergency Plans to provide an organized plan to facilitate the safety of their students, faculty and staff. The plans outline each of the college’s procedures for managing major emergencies and incidents that may threaten the health, safety and welfare of the campus community or disrupt its programs and activities. Procedures for specific campus emergency scenarios have been developed for each college and are available on the IECC webpage at www.iecc.edu/emergency giving students, staff, faculty, and others easy access to safety guidelines in the event of an emergency. The Chancellor recommended approval of the 2020 Emergency Response Plans.
Board Action: Trustee Barbara Shimer made a motion to approve the 2020 Emergency Response Plans as recommended. Student Trustee Sutton Dunn seconded the motion and on a recorded roll call vote ordered by the Chair the following trustees voted yea: John Brooks, Brenda Culver, Andrew Fischer, Al Henager, Jan Ridgely, Barbara Shimer. Student advisory vote: Absent. Trustees voting nay: None. Trustees absent: Gary Carter. The motion having received 6 yea votes and 0 nay votes, the Chair declared the motion carried.
#8-G. Violence Prevention Plan: In accordance with the Campus Security Enhancement Act of 2008 (110 ILCS 12/20) (b) (2), Illinois Eastern Community Colleges developed a Violence Prevention Plan outlining the multi-disciplinary and multi-jurisdictional violence prevention strategies, including the formation and implementation of a Threat Assessment and Behavioral Intervention Team (TABIT) with representatives from each college and the District Office. In the event that a violent act (assault, battery, weapons in the building, disturbances) is in the process of being committed, the colleges’ Campus Emergency Plans provide a protocol for response. The updated plans will be available to all IECC employees on the Intranet. The Chancellor recommended approval of the Violence Prevention Plan.
Board Action: Trustee Jan Ridgely made a motion to approve the Violence Prevention Plan as recommended. Trustee Brenda Culver seconded the motion and on a recorded roll call vote ordered by the Chair the following trustees voted yea: John Brooks, Brenda Culver, Andrew Fischer, Al Henager, Jan Ridgely, Barbara Shimer. Student advisory vote: Absent. Trustees voting nay: None. Trustees absent: Gary Carter. The motion having received 6 yea votes and 0 nay votes, the Chair declared the motion carried.
#8-H. Waive Online Hybrid Course Fee: In on-going efforts to accommodate student needs during the COVID-19 pandemic, the Chancellor recommended approval to repeal the $35 Online/Hybrid per Course Fee for hybrid delivery courses only for the Fall 2020 term.
Board Action: Trustee Barbara Shimer made a motion to repeal the $35 Online/Hybrid per course fee for hybrid delivery courses only for the Fall 2020 Semester. Student Trustee Sutton Dunn seconded the motion and on a recorded roll call vote ordered by the Chair the following trustees voted yea: John Brooks, Brenda Culver, Andrew Fischer, Al Henager, Jan Ridgely, Barbara Shimer. Student advisory vote: Absent. Trustees voting nay: None. Trustees absent: Gary Carter. The motion having received 6 yea votes and 0 nay votes, the Chair declared the motion carried.
#8-I. Late Fee for Unpaid Balances: The District currently requires students to have paid in full, or establish and show effort toward paying in full, their account balance for the term. Students who do not meet this requirement are administratively dropped from the term and are unable to complete the academic term. In an effort to assist and retain students, staff have recommended that the District instead establish a late fee of 5% on the unpaid balance at midterm. This fee would replace the administrative drop from the term. Unpaid student account balances will continue to have a hold placed on the account. This hold will prevent future registration, access to transcripts, grades for term, and graduation. Unpaid balances will not prevent a student from completing the current academic term. The Chancellor recommended the Board approve this new fee on unpaid balances at midterm each term.
Board Action: Trustee Barbara Shimer made a motion to approve the new late fee for unpaid balances on student accounts. Student Trustee Sutton Dunn seconded the motion and on a recorded roll call vote ordered by the Chair the following trustees voted yea: John Brooks, Brenda Culver, Andrew Fischer, Al Henager, Jan Ridgely, Barbara Shimer. Student advisory vote: Yea. Trustees voting nay: None. Trustees absent: Gary Carter. The motion having received 6 yea votes and 0 nay votes, the Chair declared the motion carried.
#8-J. Board of Trustees Election: Elections to the Board of Trustees will occur on April 6, 2021. The Chancellor recommended the Board approve the dates and terms open for election on April 6, 2021 and for the appointment of Board Secretary Renee Smith as the Election Official and the appointment of Lori Barger to be the Assistant Election Official. Terms of Board members Andrew Fischer, Jan Ridgely and Barbara Shimer are up for reelection. All three trustees holding office are expected to seek reelection.
Board Action: Trustee Al Henager made a motion to appoint Board Secretary Renee Smith at the District’s Election Official and for the appointment of Lori Barger to be the District’s Assistant Election Official. Trustee Brenda Culver seconded the motion and on a recorded roll call vote ordered by the Chair the following trustees voted yea: John Brooks, Brenda Culver, Andrew Fischer, Al Henager, Jan Ridgely, Barbara Shimer. Student advisory vote: Yea. Trustees voting nay: None. Trustees absent: Gary Carter. The motion having received 6 yea votes and 0 nay votes, the Chair declared the motion carried.
#8-K. Tentative Budget Fiscal Year 2021: Prior Board action required that the tentative budget be made available to the public by August 5 and mailed to the Board of Trustees. The tentative budget will remain available for public inspection through the scheduled September 15 Budget Hearing and Board meeting. Publication of the budget’s availability and notice of the Public Hearing on the Budget was made in district newspapers.
The tentative budget document represents the current and best judgment of the district administration relative to anticipated revenues for Fiscal Year 2021. Currently, the District is projecting overall revenues of $37,733,562 and expenses of $43,990,081. The budget contains plans for capital investments, deferred maintenance, program investment, and building expansion.
For the Operating Funds, the tentative budget shows revenues of $30,200,361 and expenses of $30,116,652. This represents a decrease of 7.7% in revenues from the prior year related to a realignment in expected revenues from tuition and fees and a 6.7% decrease in expenditures over the prior budget.
The tentative budget is based on information available at the time of publication. If new information becomes available, changes will be made to the final budget and those changes will be reviewed with the Board on September 15th prior to approval of a final budget.
As required by law, a Public Hearing on the Budget will be held on September 15, 2020 and following the hearing, a final budget will be presented to the Board for its approval.
The Chancellor recommended approval of the FY2021 tentative budget as presented.
Board Action: Trustee Brenda Culver made a motion to approve the Tentative Budget for Fiscal Year 2021 as presented. Trustee Jan Ridgely seconded the motion and on a recorded roll call vote ordered by the Chair the following trustees voted yea: John Brooks, Brenda Culver, Andrew Fischer, Al Henager, Jan Ridgely, Barbara Shimer. Student advisory vote: Yea. Trustees voting nay: None. Trustees absent: Gary Carter. The motion having received 6 yea votes and 0 nay votes, the Chair declared the motion carried.
#8-L. Articulation Agreements with SIU-C: - Chancellor Ryan Gower reviewed Program Articulation Agreements between Illinois Eastern Community Colleges (IECC) and Southern Illinois University Carbondale (SIU-C) that will allow IECC Associate in Applied Science graduates in Radiography, who meet SIU Carbondale admission requirements, to be considered for admission into SIU Carbondale’s Bachelor of Science degrees in Radiation Therapy Technology, Radiologic Sciences MRI/CT Specialization, and Radiology Education Management. The Chancellor recommended approval of the articulation agreements with SIU-C as listed in full in the Board agenda.
Board Action: Trustee Brenda Culver made a motion to approve the three radiography program articulation agreements between IECC and SIU-C as presented. Student Trustee Sutton Dunn seconded the motion and on a recorded roll call vote ordered by the Chair the following trustees voted yea: John Brooks, Brenda Culver, Andrew Fischer, Al Henager, Jan Ridgely, Barbara Shimer. Student advisory vote: Yea. Trustees voting nay: None. Trustees absent: Gary Carter. The motion having received 6 yea votes and 0 nay votes, the Chair declared the motion carried.
AGENDA #9 – “Bid Committee Report” – Chancellor Ryan Gower reviewed the following Bid Committee report and recommended it be approved as presented.
The following bid recommendation is based upon the lowest responsible bid, considering conformity with specifications, terms of delivery, quality, and serviceability.
The Bid Committee recommends acceptance of the bid received from WEP Asphalt for a total of $24,535.34.
Board Action: Trustee Barbara Shimer made a motion to approve the Bid Committee Report recommendations as presented. Trustee Brenda Culver seconded the motion and on a recorded roll call vote ordered by the Chair the following trustees voted yea: John Brooks, Brenda Culver, Andrew Fischer, Al Henager, Jan Ridgely, Barbara Shimer. Student advisory vote: Yea. Trustees voting nay: None. Trustees absent: Gary Carter. The motion having received 6 yea votes and 0 nay votes, the Chair declared the motion carried.
AGENDA #10 – “District Finance” – The following district financial matters were presented
#10-A. Financial Reports: The monthly financial reports were presented, including the treasurer's report, showing the balance in all funds as of July 31, 2020.
#10-B. Approval of Financial Obligations: District financial obligations (Listing of Board Bills) for August 2020, totaling $1,572,970.74, were presented for approval.
Board Approval for Payment of Financial Obligations: Trustee Jan Ridgely made a motion to approve payment of district financial obligations for August 2020, in the amounts listed, and payments from the revolving fund for July 2020. Trustee Brenda Culver seconded the motion and on a recorded roll call vote ordered by the Chair the following trustees voted yea: John Brooks, Brenda Culver, Andrew Fischer, Al Henager, Jan Ridgely, Barbara Shimer. Student advisory vote: Yea. Trustees voting nay: None. Trustees absent: Gary Carter. The motion having received 6 yea votes and 0 nay votes, the Chair declared the motion carried.
AGENDA #11 – “Chancellor’s Report” – Chancellor Ryan Gower presented an informational report that included the following items:
1. Illinois Department of Public Health Directives (COVID19) for Colleges and Universities
2. COVID Issues and the District
3. Enrollment Update
4. Capital Development Board Projects
5. Open Positions at IECC
AGENDA #12 – “Executive Session” – The Board of Trustees went into Executive Session under Section 2(c)(1) of the Open Meetings Act to consider the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the district during the regularly convened meeting.
Board Action: Trustee Brenda Culver made a motion that the Board go into an Executive Session Closed Meeting under Section 2(c) (1) of the Open Meetings Act to consider the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the district. Trustee Barbara Shimer seconded the motion and and on a recorded roll call vote ordered by the Chair the following trustees voted yea: John Brooks, Brenda Culver, Andrew Fischer, Al Henager, Jan Ridgely, Barbara Shimer. Student advisory vote: Yea. Trustees voting nay: None. Trustees absent: Gary Carter. The motion having received 6 yea votes and 0 nay votes, the Chair declared the motion carried
Separate minutes have been prepared for this closed meeting.
Student Trustee Sutton Dunn left the meeting at 8:32 p.m. immediately prior to the beginning of discussion in the closed meeting Executive Session.
AGENDA #13 – “Approval of Executive Session Minutes” –
#13-A. Written Executive Session Minutes: None. The Board did not go into Executive Session during the July 21, 2020 regular Board of Trustees meeting. #13-B. Audio Recordings of Executive Sessions: None.
AGENDA #14 – “Approval of Personnel Report” – Interim Director of Human Resources Dana Hart reviewed the following Personnel Report and the Chancellor recommended approval.
400.1. Employment of Personnel
A. Professional Non-Faculty, Non-Exempt
1. Taylor Newlin, Manager of Food Services, LTC, effective August 17, 2020.
2. Krystle Riggle, Coordinator of Financial Aid, LTC, effective August 26, 2020.
B. Classified
1. Danelle Davis, Office Assistant, LTC, effective September 3, 2020.
2. Taylor Held, TRIO Upward Bound Counselor, DO/OCC, effective September 1, 2020, contingent upon continued grant funding and successful completion of background check.
3. Barbara White, Technology Support Specialist, DO, effective August 20, 2020, pending successful completion of background check.
400.2. Classification Change
A. Professional Non-Faculty, Exempt
1. Laurel Taylor, Director of Business and Finance, Workforce Education, Professional Non-Faculty, Non-Exempt, to Professional, Non-Faculty, Exempt.
400.3. Special Assignment
A. Professional, Non-Faculty, Exempt
1. Laurel Taylor, Director of Business and Finance, Workforce Education, $500/month, effective September 1, 2020.
400.4. FY21 Administration and Staff Salaries
2020-2021
1. Full-time employees working before June 1, 2020, are eligible for a wage increase. Employees with hire dates of June 1, 2020, to August 31, 2020, will be eligible for an increase at the six- month anniversary date. Employees with a hire date September 1, 2020 or later are not eligible for the increase.
2. All full-time employees (non-bargaining unit and not on a temporary contract) will receive a 2.65% pay increase, unless otherwise noted.
3. All increases are effective August 31, 2020, unless otherwise noted.
4. Entry levels for all non-faculty positions will be increased by 3.0%, effective 8/31/2020.
400.5. Academic Year 2020-2021 Educational Level Change
400.6. Approval of Proposed Non-College Employment
400.7. Administrative Guidelines Changes
A. Administrative Guidelines Changes for Full-Time Bargaining Unit Faculty, Part-Time and Full-Time Non-Bargaining Unit Faculty
1. Adult Education Courses $25.00 per hour
Faculty who teach Adult Education courses will report their hours for instruction, preparation and grading time on an electronic timesheet. Time worked will be paid at $25.00 per hour. Faculty can report preparation and grading time per the schedule below based on hours of instructional time taught per week;
400.8. Resignation Ratification A. Faculty
1. Leonard Mitchell, Workforce Education Instructor, effective August 13, 2020
Board Action: Trustee Barbara Shimer made a motion to approve the Personnel Report as recommended. Trustee Brenda Culver seconded the motion and on a recorded roll call vote ordered by the Chair the following trustees voted yea: John Brooks, Brenda Culver, Andrew Fischer, Al Henager, Jan Ridgely, Barbara Shimer. Student advisory vote: Yea. Trustees voting nay: None. Trustees absent: Gary Carter. The motion having received 6 yea votes and 0 nay votes, the Chair declared the motion carried.
AGENDA #15 – “Collective Bargaining” – None.
AGENDA #16 – “Litigation” – None.
AGENDA #17 – “Other Items” – None.
AGENDA #18 – “Adjournment” – Trustee Brenda Culver made a motion to adjourn. Trustee Jan Ridgely seconded the motion. The Chair asked trustees in favor of the motion to say “Aye” and those opposed to say “No.” The voice vote was taken. The Chair declared the “Ayes” have it, the motion is adopted, and the meeting was adjourned at 9:06 p.m.
https://www.iecc.edu/sites/default/files/inline-files/IECC_BoardMinutes_Aug2020.pdf
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