Kaskaskia College Board of Trustees #501 met June 22.
Here is the minutes provided by the board:
ROLL CALL/ATTENDANCE
Chair, Bill Hawley convened a regular meeting of the Board of Trustees at 6:30 p.m. in the Nursing Building. Some members attended remotely in accordance with Illinois Executive Order 2020-18. Trustees present at the meeting in person were Jim Beasley, Bill Hawley, Bryan Holthaus, Louis Kalert, Jim Mason, Laura Wedekemper, and Linda Stover. Student Trustee, Larissa Hoffman attended remotely.
College staff members attending in person were President George Evans, Jill Hercules, Travis Henson, Alan Boerngen, Johnny Matthews and Cathy Quick. Attending remotely were Dr. Susan Batchelor, Dr. Ashley Becker, Judy Hemker, Craig Roper, and Jennings Carter. Eugene Hanses, Legal Counsel from Robbins Schwartz also attended in person.
Members from the press attending remotely included Bruce Kropp from WJBD Radio, and Todd Marver from the Centralia Sentinel.
PLEDGE OF ALLEGIANCE
Chair Hawley led the Pledge of Allegiance.
RECOGNITION
Employees in attendance were announced by the President.
Alan Boerngen presented an overview of the FY2021 Annual Plan which included the Marketing and Master Information Technology Ancillary Plans.
PUBLIC COMMENT
No public comment.
CONSENT AGENDA
Items on the Consent Agenda include:
May 18, 2020 Regular Meeting Minutes
Ratification and approval of disbursements and payrolls for June 2020 which includes travel reimbursements for board members and College employees if any requested reimbursement exceeds maximum allowable costs, Treasurer Report, Budget Report, Personnel Report, Foundation Report, and the Kaskaskia College Sports Association Report. Administrative Reports include Executive Services Report, Administrative Services Report, Instructional Services Report, and Student Services Report.
Motion by Linda Stover to approve the Consent Agenda as presented.
Upon roll call the following members voted yes Beasley, Hawley, Holthaus, Kalert, Mason, Stover, Wedekemper and Hoffman. Motion was approved.
OLD UNFINISHED BUSINESS
None
NEW BUSINESS
CLOSED SESSION
Motion by Jim Beasley to enter into closed session in accordance with the Illinois Open Meetings Act, and pursuant to section 2(C) of the act, the specific exemption (11) Litigation when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probably or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed session.
And
The specific exemption (1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.
Upon roll call the following members voted yes Beasley, Hawley, Holthaus, Kalert, Mason, Stover, Wedekemper and Hoffman. Motion was approved and the meeting moved into closed session at 6:56 p.m.
Motion by Jim Beasley to end closed session and resume open session.
Upon roll call the following members voted yes Beasley, Hawley, Holthaus, Kalert, Mason, Stover, Wedekemper and Hoffman. Motion was approved, closed session ended and open session resumed at 7:10 p.m.
APPROVAL FY2021 ANNUAL PLAN
Motion by Bryan Holthaus to approve the FY 2021 Annual Plan as presented.
Upon roll call the following members voted yes Beasley, Hawley, Holthaus, Kalert, Mason, Stover, Wedekemper and Hoffman. Motion was approved.
APPROVAL OF COMPENSATION ADJUSTMENTS
ILLINOIS MINIMUM WAGE LAW
Motion by Linda Stover to approve restructuring pay to $11.00 per hour for the part time athletics event positions and federal student workers effective July 1, 2020.
Upon roll call the following members voted yes Beasley, Hawley, Holthaus, Kalert, Mason, Stover, Wedekemper and Hoffman. Motion was approved.
RESOLUTION 20-14
PROVIDING PUBLIC INSPECTION AVAILABILITY AND PUBLIC HEARING NOTIFICATION REGARDING TENTATIVE BUDGET
Motion by Bryan Holthaus to adopt Resolution 20-14, thereby providing:
Section 1: That the fiscal year of Kaskaskia College, Community College District No. 501 be defined, and the same is hereby fixed and declared to commence on July 1, 2020 and terminate on June 30, 2021.
Section 2: The tentative budget will be on display for public review Monday through Friday, between 8:00 a.m. and 4:00 p.m. (except Friday, July 31), in the office of the Vice President of Administrative Services, AD 211, Administration Building, 27210 College Road, Centralia IL 62801 for a minimum of 30 days beginning no later than July 28, 2020 through September 15, 2020. It will also be available on the Kaskaskia College website, https://www.kaskaskia.edu/about-kc/board-of-trustees/.
Section 3: That a public hearing shall be held as to the tentative budget of Kaskaskia College, Community College District No. 501 for Fiscal Year 2020-2021 on September 28, 2020, at 6:15 p.m. prior to commencement of the regular Board meeting in the Wedekemper Boardroom of the Lifelong Learning Center at Kaskaskia College, 27210 College Road, Centralia, Illinois. It is the intention of Kaskaskia College to hold this meeting in person, however, this will depend on the Governor’s executive order in effect as of this date. If you are planning to attend the Public Hearing portion of the meeting in person, face coverings are recommended and please practice social distancing. If the meeting must be held via remote location, please contact Kaskaskia College President’s Office for additional information at 618-545-3011, cquick@kaskaskia.edu or check the College website https://www.kaskaskia.edu/about-kc/board-minutes-and-agendas/ within 48 hours of the meeting to determine how the meeting will be held, remotely or in person. If remote, access instructions will be included on the posted agenda.
Section 4: That a notice of availability of the tentative budget for public inspection and the date of the public hearing shall be published at least 30 days prior to September 28, 2020 in the Centralia Sentinel.
Upon roll call the following members voted yes Beasley, Hawley, Holthaus, Kalert, Mason, Stover, Wedekemper and Hoffman. Motion was approved.
APPROVAL RENTAL AGREEMENT WITH PRAIRIE CREEK APARTMENTS LLC FOR JULY 1, 2020 TO JUNE 30, 2022
Motion by Jim Beasley to table this item.
Upon roll call the following members voted yes Beasley, Hawley, Holthaus, Kalert, Mason, Stover, Wedekemper and Hoffman. Motion was approved.
APPROVAL MEMORANDUM OF UNDERSTANDING WITH THE ST. LOUIS – KANSAS CITY CARPENTERS’ REGIONAL COUNCIL
Motion by Bryan Holthaus to approve the Memorandum of Understanding with the St. Louis – Kansas City Carpenters’ Regional Council which temporarily reassigns certain part-time culinary services staff to part-time buildings and grounds positions in order to avoid reduction in staff. This reassignment will result in the affected employees being paid at least the hourly rate that they were paid in their positions as part-time culinary service employees. This agreement shall continue through July 31, 2020.
Upon roll call the following members voted yes Beasley, Hawley, Holthaus, Kalert, Mason, Stover, Wedekemper and Hoffman. Motion was approved.
RESOLUTION 20-15
APPROVAL HUMAN RESOURCES RELOCATION PROJECT AS A PROTECTION, HEALTH AND SAFETY (PHS) PROJECT
Motion by Laura Wedekemper to adopt Resolution 20-15, thereby approving the Human Resources Relocation Project as a Protection, Health and Safety (PHS) Project and authorizing the allocation of $169,920 to be funded by the PHS Fund Balance.
Upon roll call the following members voted yes Beasley, Hawley, Holthaus, Kalert, Mason, Stover, Wedekemper and Hoffman. Motion was approved.
RESOLUTION 20-16
AWARD BID FOR THE SALEM STORM SEWER REPLACEMENT PROJECT (PHS PROJECT)
Motion by Bryan Holthaus to adopt Resolution 20-16, thereby approving, on a contingent basis, the bid of KRB Excavation Inc., of Trenton, IL for $26,800 to perform the Storm Drain Replacement Project, with this approval and acceptance specifically contingent upon counsel for the College advising the Administration that the Project may commence at a time and in a manner that will preserve evidence relating to the current litigation against USDI. In the event this contingency cannot be satisfied and/or the Project cannot be so performed in accordance with the terms and schedules set forth in the bid package, the Administration is authorized and directed to release KRB Excavation Inc., of Trenton, IL from performance and to reject all bids.
Upon roll call the following members voted yes Beasley, Hawley, Holthaus, Kalert, Mason, Stover, Wedekemper and Hoffman. Motion was approved.
RESOLUTION 20-17
AWARD BID FOR THE CAMPUS DRIVE & FITNESS TRAIL CULVERT REPLACEMENT PROJECT AND THE BRIDGE REPAIRS PROJECT (PHS PROJECT)
Motion by Bryan Holthaus to adopt Resolution 20-17, thereby awarding the bid for the Campus Drive & Fitness Trail Culvert Replacement Project and the Bridge Repairs Project to KRB Excavation Inc., of Trenton, IL in the amount of $87,455.
Upon roll call the following members voted yes Beasley, Hawley, Holthaus, Kalert, Mason, Stover, Wedekemper and Hoffman. Motion was approved.
RESOLUTION 20-18
APPROVAL AND NEED TO KEEP CONFIDENTIAL CLOSED SESSION MINUTES
Motion by Jim Beasley to adopt Resolution 20-18, thereby determining that with regard to closed session minutes from December 18, 2019; April 27, 2020; and May 18, 2020 the need for confidentiality still exists as to all or part of those minutes and such minutes shall remain confidential.
Upon roll call the following members voted yes Beasley, Hawley, Holthaus, Kalert, Mason, Stover, Wedekemper and Hoffman. Motion was approved.
RESOLUTION 20-19
ACTION ON CLOSED SESSION AUDIO RECORDINGS
Motion by Jim Beasley to adopt Resolution 20-19, thereby approving the destruction of audio recordings from August 27, 2018 and September 24, 2018 and authorizing the Executive Assistant to the President and Secretary to the Board of Trustees to destroy such recordings, pursuant to normal procedures.
Upon roll call the following members voted yes Beasley, Hawley, Holthaus, Kalert, Mason, Stover, Wedekemper and Hoffman. Motion was approved.
FIRST READING
ADJUNCY PAY POLICY 2.303 REVISION
The first reading of the Adjunct Pay Policy 2.303 revision was presented. A final reading and approval will be at the July meeting.
FINAL READING AND APPROVAL
NEW FUND BALANCE POLICY 6.14
Motion by Bryan Holthaus to approve the new Fund Balance Policy 6.14 as presented.
Upon roll call the following members voted yes Beasley, Hawley, Holthaus, Kalert, Mason, Stover, Wedekemper and Hoffman. Motion was approved.
FIRST READING
NEW COLLEGE PANDEMIC RESPONSE POLICY
The first reading was presented for the new Pandemic Policy. A final reading and approval will be in July.
FUTURE AGENDA ITEMS
A. Approval of Athletic Director Position Restructure
B. Approval of New Human Resources Coordinator Position
C. Approval of Employment of Marketing and Public Information Specialist
D. Approval of Insurance Renewal
E. Resolution for QBS for Selection of Architect Services
F. Resolution for Transfer of Working Cash Fund Interest for Fiscal Year 2021
TRUSTEE AND PRESIDENT’S COMMENTS AND REPORTS Student Trustee Report – Larissa Hoffman
• Summer classes started June 18.
• Students are currently finishing the hands-on spring portion of spring lab classes.
• A revised New Student Orientation is being planned for the week before fall semester starts.
• Board of Trustees, athletics and vocational scholarship students are being notified of their scholarships.
• Athletes have started their summer work out plans.
• The new chat line has been implemented on the College website. In May there were 302 chats.
• Plans are underway for graduation in July.
President’s Comments – President Evans
• The Return to Work Plan has been distributed and vetted through President’s Cabinet. It will be reconciled with the Governor’s Restore Illinois plan when it comes out. Currently we are in Illinois Phase 3 and Kaskaskia College Phase 1. Restore Illinois Phase 4, Kaskaskia College Phase 2 is to start soon.
• We have a conference call with GRAC officials tomorrow to discuss future participation.
• Director of Public Safety, Jeff Brown has resigned. He addressed the Board in a shared letter.
• The Kaskaskia College Foundation has allocated $25,000 for financial assistance for KC Now students to offset tuition costs. The KC Now program requires a tuition dollar for dollar match from the student or school.
• Nine college employees traveled 276 miles to deliver small gifts to all employees as a morale boost during the pandemic shut down.
• July 10 is graduation.
• We are looking forward to having students in a face-to-face capacity for fall.
ADJOURNMENT
Motion by Jim Beasley to adjourn. Trustees approved by a voice vote. The meeting adjourned at 7:53 p.m.
https://www.kaskaskia.edu/media/web-assets/documents/board-minutes-amp-agendas/june/06-22-2020-Minutes.pdf
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