City of Anna City Council met June 16.
Here is the minutes provided by the council:
The Anna City Council met in regular session by teleconference at 5:01 p.m. The meeting was called to order by Mayor Steve Hartline. The roll call went as follows: Present were Commissioner Michael Bigler, Commissioner Kathy Bryan, Commissioner Bryan Miller, Commissioner Martha Ann Webb and Mayor Steve Hartline. None were absent.
Mayor Hartline requested that everyone on the teleconference state their name. Present was City Administrator Dori Bigler, Public Works Manager Gary Dahmer, City Attorney John Foley, Police Chief Bryan Watkins, Fire Chief Mike Dammerman and Deputy City Clerk Tina Sadler.
A motion was made by Commissioner Webb and seconded by Commissioner Miller that it be RESOLVED TO APPROVE THE JUNE 2, 2020 ANNA CITY COUNCIL SPECIAL SESSION MINUTES AS THE OFFICIAL MINUTES OF SAID MEETING. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay – none. Mayor Hartline declared the motion carried.
A motion was made by Commissioner Miller and seconded by Commissioner Bryan that it be RESOLVED TO APPROVE THE JUNE 2, 2020 ANNA CITY COUNCIL REGULAR SESSION MINUTES AS THE OFFICIAL MINUTES OF SAID MEETING. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay - none. Mayor Hartline declared the motion carried.
Mayor Hartline allowed Alison Tweedy to speak regarding the A-J Community High School graduation. Alison stated that the parents had been informed that the high school is going to have a drive-thru graduation on June 27, 2020. She briefly explained the high school's program and then requested use of the city park to create something that resembled a more traditional ceremony, Mayor Hartline suggested that a park usage application be turned in to City Administrator Dori Bigler for council review. Mayor Hartline reiterated the COVID 19 guidelines and that the proposal would need to meet the guidelines.
City Administrator Dori Bigler previously submitted project updates to the council. She had no additions.
Discussion was held regarding Coronavirus. City Administrator Dori Bigler stated there weren't any new updates. She stated that once the guidelines for Phase 4 are implemented the city would re-evaluate its process.
A motion was made by Mayor Hartline and seconded by Commissioner Webb that it be RESOLVED TO APPROVE TO APPOINT CITY ADMINISTRATOR DORI BIGLER TO SERVE ON THE A-J WATER COMMISSION BOARD FROM JULY 1, 2020 TO APRIL 30, 2021. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay - none. Mayor Hartline declared the motion carried.
A motion was made by Mayor Hartline and seconded by Commissioner Bigler that it be RESOLVED TO APPROVE TO AUTHORIZE CITY ATTORNEY JOHN FOLEY TO AMEND ORDINANCE 2019-08; LIQUOR CONTROL. A vote was taken upon the motion with the following results. Commissioner Bigler and Mayor Hartline voted yea. Commissioner Miller and Commissioner Webb voted-nay. Commissioner Bryan abstained. Mayor Hartline declared the motion denied.
A motion was made by Mayor Hartline and seconded by Commissioner Bryan that it be RESOLVED TO APPROVE TO PROCEED WITH THE 4TH OF JULY FIREWORKS WITH THE GRANDSTAND TO BE CLOSED. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay – none. Mayor Hartline declared the motion carried.
Discussion was held regarding the proposed contract received from the Union County Dispatch. Mayor Hartline stated that he and City Administrator Dori Bigler met with Sheriff Scott Harvel and Commissioner Max Miller regarding a 3-year contract. Mayor Hartline stated that the City of Jonesboro passed a one-year contract at their meeting on June 15, 2020. Angie Johnson from the Union County Courthouse stated that she spoke with Brandi Boyd and Bart Hileman and they both stated that the Jonesboro City Council voted for a 3-year contract. Mayor Hartline stated that Mayor Blandford told him different. Commissioner Miller recommended the city agree to the 3-year contract. Commissioner Bigler questioned the significant cost increase. He stated that the city would be asking the
residents to pay a 911 tax on top of what they are already paying. Commissioner Bigler stated he doesn't agree with the 3-year contract. Commissioner Bryan questioned if we agreed to a one-year contract would it be in the amount of $78,211 and if we would be renegotiating again next year. Commissioner Webb stated she was not in favor of the 3-year contract. Angie Johnson stated the she has spoken with Sheriff Harvel and said he would decline a one-year agreement. She stated the deadline is July 1, 2020. Mayor Hartline said the city would create a one year proposal and forward it to the sheriff.
A motion was made by Mayor Hartline and seconded by Commissioner Bigler that it be RESOLVED TO APPROVE TO AUTHORIZE CITY ADMINISTRATOR DORI BIGLER TO SUBMIT A ONE YEAR CONTRACT TO PROPOSE TO THE UNION COUNTY DISPATCH AND PRESENT TO THE UNION COUNTY SHERIFF. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay - none. Mayor Hartline declared the motion carried.
City Administrator Dori Bigler presented information on Tree City USA, Park Beatification Special Project. She is requesting approval to spend $2000 to purchase 20 trees.
A motion was made by Commissioner Bigler and seconded by Commissioner Bryan that it be RESOLVED TO APPROVE TO AUTHORIZE CITY ADMINSTRATOR DORI BIGLER TO SPEND $2000 FOR THE TREE CITY USA, PARK BEAUTIFICATION SPECIAL PROJECT. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay - none. Mayor Hartline declared the motion carried.
City Administrator Dori Bigler presented information on the East Davie Special Project she is proposing. She stated that a ring will be placed around each tree to allow for easy access if a tree needed to be replaced. Then rock and concrete will fill the open areas between the sidewalk and street. City Administrator Dori Bigler estimates the cost to be $15,000. Commissioner Bryan stated that it would be nice, but questioned the amount in the budget for a project like this. City Administrator Dori Bigler stated there is $5000 budgeted for this project and the other funds would be taken from the street project budget.
A motion was made by Commissioner Webb and seconded by Commissioner Bryan that it be RESOLVED TO APPROVE TO AUTHORIZE DORI BIGLER TO PROCEED WITH THE EAST DAVIE SPECIAL PROJECT. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay - none. Mayor Hartline declared the motion carried.
Commissioner Bryan explained the affects that the current executive order has on food establishments that have a liquor license. She is proposing a new resolution that would allow for outdoor liquor sales without a beer garden until October 31, 2020.
A motion was made by Commissioner Bigler and seconded by Commissioner Miller that it be RESOLVED TO APPROVE RESOLUTION 2020-29; TEMPORARILY MODIFYING CITY ORDINANCE 1978-17 & 2019-08. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay - none. Commissioner Bryan- Abstained. Mayor Hartline declared the motion carried.
City Administrator Dori Bigler explained that previously the city council had approved that the Anna Business Park Road contract be awarded to Mott Excavating with a completion date of June 30, 2020. She is requesting a Change Order No. 1for an extension until July 31, 2020.
A motion was made by Commissioner Bryan and seconded by Commissioner Bigler that it be RESOLVED TO APPROVE TO EXTEND THE ANNA BUSINES PARK ROAD CONTRACT WITH MOTT EXCAVATING UNTIL JULY 31, 2020. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay – none. Mayor Hartline declared the motion carried
Discussion was held that the issue to Pay all Approved Bill was not placed on the agenda. City Attorney John Foley stated that it would need to be placed on the next meeting or call a special meeting.
A motion was made by Commissioner Bigler and seconded by Commissioner Bryan that it be RESOLVED TO APPROVE TO DENY A BUILDING PERMIT TO JERRY SAYERS AT 426 E. JEFFERSON STREET. A vote was taken upon
the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay – none. Mayor Hartline declared the motion carried.
A motion was made by Commissioner Miller and seconded by Commissioner Bigler that it be RESOLVED TO APPROVE A SPECIAL EVENT LIQUOR LICENSE TO THE UNION COUNTY FAIR BOARD CONTINGENT ON LIQUOR LIABILITY INSURANCE. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay - none. Commissioner Bryan Abstained. Mayor Hartline declared the motion carried.
Commissioner Webb stated that this past weekend should have been the Annabelle Festival. She stated that she would like to encourage residents to plant Annabelle's and to create a trail. Mayor Hartline requested that Commissioner Webb create a proposal and present it to the council.
A motion was made by Commissioner Bryan and seconded by Commissioner Miller that it be RESOLVED TO ENTER CLOSED SESSION TO DISCUSS PERSONNEL. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay – none. Mayor Hartline declared the motion carried
A motion was made by Commissioner Bryan and seconded by Commissioner Miller that it be RESOLVED TO EXIT CLOSED SESSION. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay - none. Mayor Hartline declared the motion carried.
A motion was made by Commissioner Miller and seconded by Commissioner Bryan that it be RESOLVED TO APPROVE THE CLOSED SESSION MINUTES OF JUNE 17, 2020 AS PREVIOUSLY READ AS THE OFFICIAL CLOSED SESSION MINUTES OF SAID MEETING. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline voted yea. Nay - none. Mayor Hartline declared the motion carried.
A motion was made by Commissioner Miller and seconded by Commissioner Bryan that it be RESOLVED THAT THE REGULAR SESSION OF THE ANNA CITY COUNCIL MEETING OF JUNE 16, 2020 BE ADJOURNED AT 6:28 P.M. A vote was taken upon the motion with the following results. Commissioner Bigler, Commissioner Bryan, Commissioner Miller, Commissioner Webb and Mayor Hartline. voted yea. Nay - none. Mayor Hartline declared the motion carried.
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