Kaskaskia College Board of Trustees #501 met May 18.
Here is the minutes provided by the board:
ROLL CALL/ATTENDANCE
Chair, Bill Hawley convened a remote regular meeting of the Board at 6:30 p.m. All present attended remotely in accordance with Illinois Executive Order 2020-18. Trustees present remotely were Bill Hawley, Bryan Holthaus, Louis Kalert, Jim Mason, Laura Wedekemper, Linda Stover and Student Trustee, Larissa Hoffman. Trustee, Jim Beasley was absent.
College staff members present remotely included President George Evans, Dr. Susan Batchelor, Dr. Ashley Becker, Judy Hemker, Craig Roper, Johnny Mathews, Travis Henson, Jill Hercules, Jennings Carter, Kellie Henegar, Julie Obermark, Amy Troutt, and Cathy Quick. Dennis Weedman, Legal Counsel from Robbins Schwartz also attended.
Members from the press attending remotely included Bruce Kropp from WJBD Radio, Erica Foltz from WKRV Radio, and Brian Robbins from the Centralia Sentinel.
PLEDGE OF ALLEGIANCE
Chair Hawley led the Pledge of Allegiance.
RECOGNITION
Employees in attendance were announced by the President.
PUBLIC COMMENT
No public comment.
CONSENT AGENDA
Motion by Laura Wedekemper to approve the Consent Agenda as presented. Items on the Consent Agenda include:
April 27, 2020 Regular Meeting Minutes
Ratification and approval of disbursements and payrolls for May 2020 which includes travel reimbursements for board members and College employees if any requested reimbursement exceeds maximum allowable costs, Treasurer Report, Budget Report, Personnel Report, Foundation Report, and the Kaskaskia College Sports Association Report. Administrative Reports include Executive Services Report, Administrative Services Report, Instructional Services Report, and Student Services Report.
Chairman Hawley asked for approval by voice vote. All members voted yes and no member voted no. Motion was approved.
OLD UNFINISHED BUSINESS
None
NEW BUSINESS
CLOSED SESSION
Motion by Louis Kalert to enter into closed session pursuant to Section 2C of the Illinois Open Meetings Act, specific exemption (1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.
Chairman Hawley asked for approval of motion by voice vote. All members voted yes and no member voted no. The motion as approved and the meeting moved to closed session at 6:44 p.m.
Motion by Louis Kalert to leave closed session and resume open session.
Upon roll call, the following members voted yes Hawley, Holthaus, Kalert, Mason, Stover, Wedekemper and Hoffman. The motion as approved, the closed session ended at 7:07 p.m., and open session resumed.
APPROVAL OF 2020-2021 SALARIES
Motion by Bryan Holthaus to approve the 2020-2021 salaries as presented.
Upon roll call, the following members voted yes Hawley, Holthaus, Kalert, Mason, Stover, Wedekemper and Hoffman. The motion as approved.
APPROVAL OF RETIREMENT
GRANTS FACILITATOR
Motion by Linda Stover to approve the Retirement of Grants Facilitator, Mike Loomis, effective June 30, 2020.
Upon roll call, the following members voted yes Hawley, Holthaus, Kalert, Mason, Stover, Wedekemper and Hoffman. The motion as approved.
RESOLUTION 20-12
REAPPOINTMENT OF FIRST-YEAR PROBATIONARY FACULTY TO SECOND- YEAR STATUS, SECOND-YEAR PROBATIONARY FACULTY TO THIRD-YEAR STATUS
Motion by Louis Kalert to adopt Resolution 20-12, thereby approving second-year status for the following probationary faculty:
Arts and Sciences
Michael Geiger
Stacy C. Smith
Career and Technical Education
Mark Litteken
Michelle Sarver
Max Timmons
Nursing and Health Sciences
Marsha Baro
Kristina Rickhoff
And approving third-year status for the following probationary faculty:
Nursing and Health Sciences
Megan Holtmann Ali Albers
Upon roll call, the following members voted yes Hawley, Holthaus, Kalert, Mason, Stover, Wedekemper and Hoffman. The motion as approved.
RESOLUTION 20-13
AWARD BID FOR THE LIFELONG LEARNING CENTER A/V AND LIGHTING SYSTEM REPLACEMENT PROJECT
Motion by Laura Wedekemper to adopt Resolution 12-13, thereby awarding the bid for the Lifelong Learning Center A/V and Lighting System Replacement Project to Keith Martin Inc. of Johnston City, IL in the amount of $181,240.
Upon roll call, the following members voted yes Hawley, Holthaus, Kalert, Mason, Stover, Wedekemper and Hoffman. The motion as approved.
FIRST READING
NEW FUND BALANCE POLICY 6.4
The First Reading of the New Fund Balance Policy 6.4 was presented. The final reading and approval will be in June.
FINAL READING AND APPROVAL
NEW INFORMATION SECURITY POLICY 6.13
Motion by Louis Kalert to approve the new Information Security Policy 6.13 as presented.
Upon roll call, the following members voted yes Hawley, Holthaus, Kalert, Mason, Stover, Wedekemper and Hoffman. The motion as approved.
FINAL READING AND APPROVAL
NEW PRIVACY OF STUDENT RECORD (FERPA) POLICY 5.06
Motion by Linda Stover to approve the New Privacy of Student Record (FERPA) Policy 5.06 as presented.
Upon roll call, the following members voted yes Hawley, Holthaus, Kalert, Mason, Stover, Wedekemper and Hoffman. The motion as approved.
DISCUSSION FOR SPRING CTE STUDENTS
President Evans informed the Board that some CTE Students need to return to labs on campus to finish clinical competency. Our plan has been submitted to ICCB, the IDEPH Office and to the Governor’s Office. We cannot move forward with our plan until we receive approval from ICCB and the Governor. We are hoping our region will move to Phase 3 on May 31 and the Governor will approve it.
He also explained the first portion of the Cares Act funds are being distributed to our students, and we are working toward identifying and distributing the second portion of the funds.
FUTURE AGENDA ITEMS
A. Approval of New Position in Human Resources
B. Approval of Employment of Commercial Custodial Instructor
C. Resolution for QBS for Selection of Architect Services
D. Resolution to Award Bid for Student Loft Renovation
E. Resolution for Transfer of Working Cash Fund Interest for Fiscal Year 2021
F. Resolution Providing Public Inspection, Availability and Public Hearing Notification Re: Tentative Budget for Fiscal Year 2021
G. First Reading of Adjunct Pay Policy and Procedure 2.303
TRUSTEE AND PRESIDENT’S COMMENTS AND REPORTS Student Trustee Report
Student Trustee, Larissa Hoffman, reported the following:
• Graduation is planned for July 10. Six hundred and fifteen students have applied for graduation.
• Another opportunity has opened for students to apply for College foundation scholarships.
• Students are meeting with advisors remotely and registering for classes.
• Book return has begun at the Bookstore and students will have the opportunity to pick up books for next semester.
• Summer semester begins on June 8 and fall semester starts August 17.
• Students are very thankful to faculty for working with the students this semester and working to register them for fall semester.
President’s Comments
President Evans reported the following:
• President Evans highlighted the staff as they work tirelessly to continue the mission of the institution during this pandemic.
• The General Assembly is scheduled to meet this week to vote on a budget and then not meet again until after the election.
• We have been told to expect a 5% to 8% decrease in the higher education budget this year.
• Top priority is registering students for fall semester.
• Graduation will be held on July 10. We are unsure of what the format will be yet. More information will follow after May 31.
• Work at the Salem Education Center is coming along.
ADJOURNMENT
Motion by Bryan Holthaus to adjourn. Trustees approved by a voice vote. The meeting adjourned at 7:40 p.m
https://www.kaskaskia.edu/media/web-assets/documents/board-minutes-amp-agendas/may/05-18-2020-Minutes.pdf
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