Kaskaskia College Board of Trustees #501 Board of Trustees met April 27.
Here is the minutes provided by the board:
ROLL CALL/ATTENDANCE
Chair, Bill Hawley convened a remote regular meeting of the Board of Trustees at 6:30 p.m. All present attended remotely in accordance with COVID-19 Executive Order No. 16 (Illinois Executive Order 2020-18). Trustees present were Bill Hawley, Bryan Holthaus, Louis Kalert, Jim Mason, Laura Wedekemper, Linda Stover and Student Trustee, Justin Huff. Trustee, Jim Beasley entered the meeting at 6:48 p.m.
College staff members present remotely included President Evans, Dr. Susan Batchelor, Dr. Ashley Becker, Judy Hemker, Craig Roper, Johnny Mathews, Travis Henson, Jill Hercules, Jennings Carter, Ron Perkins, and Cathy Quick. Dennis Weedman, Legal Counsel from Robbins Schwartz also attended.
Members from the press attending remotely included Bruce Kropp, Erica Foltz, and Brian Hunt.
PLEDGE OF ALLEGIANCE
Chair Hawley led the Pledge of Allegiance.
RECOGNITION
Kaskaskia College student, Jenna Timmermann, was present remotely.
PUBLIC COMMENT
No public comment.
STUDENT TRUSTEE
RESOLUTION 20-09
RECOGNIZING CURRENT STUDENT TRUSTEE, JUSTIN HUFF
Motion by Jim Mason to adopt Resolution 20-09 publicly expressing thank you with sincere appreciation to Justin Huff, Student Trustee for service in 2019- 2020.
Upon roll call, the following Trustees voted yes Hawley, Holthaus, Kalert, Mason, Stover, Wedekemper, and Huff. Motion was approved.
SEATING OF ELECTED TRUSTEE
Chair Hawley administered the Oath of Office to the 2020-2021 Student Trustee, Larissa Hoffman.
BOARD OF TRUSTEES REORGANIZATION
ELECTION OF BOARD CHAIR FOR 2020
President Evans asked for nominations for Board of Trustees Chair for the 2020-2021 year. Bryan Holthaus nominated Bill Hawley for the Chair position.
With no other nominations received, President Evans closed the nominations and asked for a vote.
Upon roll call, the following voted yes Holthaus, Kalert, Mason, Stover, Wedekemper and Hoffman. Mr. Bill Hawley was elected Chair.
ELECTION OF VICE CHAIR
Chair Hawley asked for nominations for Vice Chair of the Board of Trustees. Laura Wedekemper nominated Linda Stover for the Vice Chair position. With no other nominations received, Chair Hawley closed nominations and asked for a vote.
Upon roll call the following voted yes Hawley, Holthaus, Kalert, Mason, Stover, Wedekemper and Hoffman. Linda Stover was elected Vice Chair.
ELECTION OF SECRETARY
Chair Hawley asked for nominations for Secretary of the Board of Trustees. Linda Stover nominated Laura Wedekemper for the position. With no other nominations received, Chair Hawley closed nominations and asked for a vote.
Upon roll call the following voted yes Hawley, Holthaus, Kalert, Mason, Stover, Wedekemper and Hoffman. Laura Wedekemper was elected Secretary.
APPOINTMENT OF REPRESENTATIVES FOR 2020
Chair Hawley appointed representatives to the same positions as were appointed last year as follows:
ICCTA Representative – Jim Beasley
ICCTA Alternate Representative – Laura Wedekemper Foundation Trustee & Director – Bryan Holthaus
SCIGA Representative – Louis Kalert
Friends of Fine Arts Representative – Laura Wedekemper Alumni and Friends Representative – Laura Wedekemper KCSA Representative – Jim Beasley
ESTABLISH DATE, TIME AND PLACE OF REGULAR MEETING
Motion by Louis Kalert to hold monthly meetings on the third Monday each month at 6:30 p.m. at Kaskaskia College.
Upon roll call the following members voted yes Beasley, Hawley, Holthaus, Kalert, Mason, Stover, Wedekemper, and Hoffman. Motion was approved. Regular monthly meetings will be held on the third Monday of each month at 6:30 p.m. at Kaskaskia College or as announced otherwise.
CONSENT AGENDA
Motion by Jim Beasley to approve the Consent Agenda as presented. Items on the Consent Agenda include:
March 23, 2020 Regular Meeting Minutes
Ratification and approval of disbursements and payrolls for March 2020 which includes travel reimbursements for board members and College employees if any requested reimbursement exceeds maximum allowable costs, Treasurer Report, Budget Report, Personnel Report, Foundation Report, Kaskaskia College Sports Association Report, and Alumni and Friends Report. Administrative Reports include Executive Services Report, Administrative Services Report, Instructional Services Report, and Student Services Report.
Upon roll call, the following members voted yes Beasley, Hawley, Holthaus, Kalert, Mason, Stover, Wedekemper and Hoffman. Motion was approved.
OLD UNFINISHED BUSINESS
None
NEW BUSINESS
CLOSED SESSION
Motion by Jim Beasley to enter into closed session pursuant to Section 2C of the Illinois Open Meetings Act, specific exemption (1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.
Upon roll call, the following members voted yes Beasley, Hawley, Holthaus, Kalert, Mason, Stover, Wedekemper and Hoffman. The motion as approved and the meeting moved to closed session at 6:53 p.m.
Motion by Jim Mason to leave closed session and resume open session.
Upon roll call, the following members voted yes Beasley, Hawley, Holthaus, Kalert, Mason, Stover, Wedekemper and Hoffman. The motion as approved, the closed session ended at 7:29 p.m., and open session resumed.
APPROVAL OF FACULTY RANK RECOMMENDATIONS
Motion by Linda Stover to approve faculty rank promotions as recommended.
From Assistant Professor to Associate Professor
Lisa Ring Michelle Wessel Lynda Marshall
From Associate Professor to Professor
Lisa Barrow Josh Woods Jodi Palm
Upon roll call, the following members voted yes Beasley, Hawley, Holthaus, Kalert, Mason, Stover, Wedekemper and Hoffman. The motion as approved.
RESOLUTION 20-10
REAPPOINTMENT OF PROFESSIONAL AND EXECUTIVE MANAGERIAL EMPLOYEES
Motion by Bryan Holthaus to adopt Resolution 20-10, thereby recommending reappointment of Professional and Executive Managerial Employees for 2020-2021 subject to terms and conditions of individual personal contracts issued by the President of the College to each employee.
Amy Troutt, Ashley Becker, Catherine Karrick, Jeffrey Brown, Jill Hercules, John Matthews, Judy Hemker, Julie Obermark, Kellie Henegar, Susan Batchelor, Suzanne Christ, Travis Henson, Christina Cody, Madison Reuss, Ronald Kwiatkowski, Sara Wiechert, Shara Smith, Brittnie Chambers, Derek Burwell, Elyse Rench, Alan Boerngen, Alana Bierman, Brandon Richter, Brian Hancock, Bruce Fischer, Carrie Hancock, Cheryl Boehne, Cheryl Twenhafel, Christine Wheeler, Craig Roper, Cydney Richardson, Cynthia Webber, Franceska Windler, Jacob Frazier, Janice Eischens, Jenna Lammers, Jennings Carter, Jessica Ingersoll-Pauling, Jill Klostermann, John Gilmore, Joyce Pryor, Kimberly Rahar, Kristin Gebke, Kristin Williams, Laura Finley, Laura Sheathelm, Laura Vahlkamp, Lauri Dougherty, Lisa Bowman, Lois Kellermann, Michael Stone, Michelle O'Laughlin, Mimi Polczynski, Misty Ulmer, Mitch Koester, Nancy Mattson, Nicolas Farley, Pamala Smith, Patricia Mefford, Patrick Miller, Rachel Varel, Robert Loomis, Sandra Laurent, Sandra Neabuhr ,Spahne Jenkins, Staci Palm, Stacy Arning, Thomas Henegar, Tiffany Hixenbaugh, Timothy Wight, Wendy Blythe, Wesley Lindsey, Yvette Glasgow, Yvonne Hallam, Zachary McGeeh
Upon roll call, the following members voted yes Beasley, Hawley, Holthaus, Kalert, Mason, Stover, Wedekemper and Hoffman. The motion as approved.
RESOLUTION 20-11
AWARD BID FOR THE ST/AD HALLWAY FLOORING REPLACEMENT PROJECT
Motion by Laura Wedekemper to adopt Resolution 20-11, thereby awarding the bid for the AD/ST Flooring Replacement Project to Flooring Systems Inc. of St. Louis, MO in the amount of $101,930.
Upon roll call, the following members voted yes Beasley, Hawley, Holthaus, Kalert, Mason, Stover, Wedekemper and Hoffman. The motion as approved.
FIRST READINGS
NEW INFORMATION SECURITY POLICY 6.13
NEW PRIVACY OF STUDENT RECORD (FERPA) POLICY 5.06
First readings were heard for the new Information Security Policy 6.13 and new Privacy of Student Record (FERPA) Policy 5.06. Final readings and approval will be at the May meeting.
FINAL READING AND APPROVAL
CURRICULUM POLICY 3.20 REVISION
Motion by Louis Kalert to approve the Curriculum Policy 3.2 as presented.
Upon roll call, the following members voted yes Beasley, Hawley, Holthaus, Kalert, Mason, Stover, Wedekemper and Hoffman. The motion as approved.
FINAL READING AND APPROVAL
SYLLABI POLICY 6.204 REVISION
Motion by Louis Kalert to approve the revised Syllabi Policy 3.204 as presented.
Upon roll call, the following members voted yes Beasley, Hawley, Holthaus, Kalert, Mason, Stover, Wedekemper and Hoffman. The motion was approved.
FINAL READING AND APPROVAL
FUND SOLICITATION POLICY 6.4 REVISION
Motion by Linda Stover to approve the revised Fund Solicitation Policy 6.4 as presented.
Upon roll call, the following members voted yes Beasley, Hawley, Holthaus, Kalert, Mason, Stover, Wedekemper and Hoffman. The motion was approved.
FUTURE AGENDA ITEMS
TRUSTEE AND PRESIDENT'S COMMENTS AND REPORTS
Student Trustee Report
Student Trustee, Larissa Hoffman thanked the President, students, staff, coaches, Zach McGeehon, and Laura Vahlkamp for help during his term as Student Trustee.
Larissa also reported that since leaving campus on March 13, students are adapting to the changes, and are preparing for the end of the semester and graduation.
President’s Report
President Evans had the following comments.
• President Evans welcomed Larissa Hoffman to the Board.
• Nicolas Farley, Julie Obermark, Rob Jervis, and Jeff Brown were recognized for assisting area allied health fields with PPE equipment.
• ICCB has been keeping the College informed of happenings with the state budget. The pre-pandemic 5% increase for community colleges is probably not going to happen.
• A new chat feature has been added to the KC web staffed by Enrollment Services staff.
• The KC Connect application has been updated.
• Kaskaskia College has been designated an Intermediary through the United States Department of Labor for seven of our CTE programs. We are now the intermediary between local businesses and the Department of Labor.
• We are expediting projects in order to complete while employees are working remotely.
ADJOURNMENT
Motion by Louis Kalert to adjourn. Trustees approved by a voice vote. The meeting adjourned at 8:10 p.m.
https://www.kaskaskia.edu/media/web-assets/documents/board-minutes-amp-agendas/april/04-27-2020-Minutes.pdf
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