Village of Niles Board of Trustees met April 6.
Here is the minutes provided by the board:
CALL TO ORDER
The Board of Trustees Emergency Special Meeting was called to order electronically via Zoom audio/visual conferencing by President Przybylo at 6:00 p.m.
President Przybylo announced this Emergency Special Meeting of the Board of Trustees has been called electronically pursuant to Ordinance 2020-09 Declaring an Emergency Affecting the Public Health, Safety and Welfare Due to the Outbreak of the COVID-19 Virus in the State of Illinois. A Public Notice for this meeting was issued on April 3, 2020, stating that this electronic meeting is open to the public and the public may submit public comment in advance.
Public comments will be accepted by email and phone call only. Public comments received by 3:00 p.m., Monday, April 6, 2020 will be read into the record. Any comments received during the meeting will be held until the end of the meeting. Public comment is limited to three minutes per person. Public comments should be emailed to: contactniles@vniles.com and contain: name; address (optional); city; phone (optional); organization, agency, etc. being represented; topic or agenda item number followed by Public Comment. Public with no access to email may leave a message with the Village Clerk's Office at 847-588-8014.
ROLL CALL
Village Clerk Marlene Victorine called the roll. Board members electronically present on the call were President Andrew Przybylo and Trustees George D. Alpogianis, John C. Jekot, Danette O'Donovan Matyas, Denise McCreery, Craig Niedermaier and Dean Strzelecki.
PLEDGE OF ALLEGIANCE
President Andrew Przybylo led the Pledge of Allegiance.
ANNOUNCEMENTS
COVID-19 Community Update
Deputy Village Manager Hadley Skeffington-Vos reported on the activities of the various Village Departments. Village Hall, Human Services, Fitness Center, Teen Center and Public Works buildings remain closed to the public; however, staff is available by phone and email for all Village services until the Stay-at-Home Order is lifted. The Family Services Food Panty is accepting food donations and dispensing food by appointment and maintains their 24-hour crisis line. The Police Department and Fire Department remain open.
Groot garbage collection continues as scheduled, but will not pick up any loose items that have not been bagged or bulk items.
Fire Chief Martin Feld gave an update on the Village's Emergency Operations Center's (EOC) actions since President Przybylo signed the Declaration of Public Health Emergency on March 15, 2020. The EOC has been open since March 16. Chief Feld provides daily updates to the Cook County Emergency Management Office on the status of the Administration, Public Works, Police and Fire as well as the status of our grocery, pharmacy and gas station's accessibility and stock. As a result of this pandemic, each Village Department has developed a Plan of Action to ensure the safety of Niles residents and continuity of the Village's operation. Internal changes made by the Fire Department include personal protective equipment, use of the CBR and mask, and a one-person diagnosis. Both the Illinois Emergency Management and the Federal Emergency Management Agencies have been contacted with our request for assistance. Chief Feld asked all residents to follow the guidelines set in place by Governor Pritzker and President Przybylo. As information is changing daily, the Village of Niles website is the best source for accurate and up-to-date information.
PROCLAMATIONS
None
PRESENTATIONS
None
COMMITTEE REPORTS
None
PUBLIC COMMENTS
None
CONSENT AGENDA - NEW BUSINESS
President Przybylo stated that all items on the consent agenda are considered to be routine and will be enacted in one motion. There will be no individual discussion of these items unless a Trustee so requests. The requested item will then be removed from the Consent Agenda and considered at the end of New Business.
Trustee McCreery requested that Item #12 Resolution Authorizing a Bid Award and Contractual Agreement with Precision Pavement Marking Inc. to Provide Bicycle Lane Pavement Markings in the Amount of $53,829 be removed from the Consent Agenda. President Przybylo directed that Consent Agenda Item #12 be moved to the end of New Business.
Trustee Jekot made a motion, seconded by Trustee McCreery, to allow items 1 through 13, minus item 12, to be included on the consent agenda. On roll call, the vote was:
YEAS: 6 Alpogianis, Jekot, Matyas, McCreery, Niedermaier, Strzelecki
NAYS: 0
ABSENT: 0
ABSTAIN: 0
There being 6 affirmative votes, the MOTION CARRIED.
Village Clerk Marlene Victorine read consent agenda items 1 through 13, minus item 12, into the record:
#1 Approval of Minutes-February 25, 2020 Regular Board Meeting
#2 Approval of Minutes-March 10, 2020 Special Board Meeting
#3 Approval of Minutes-March 17, 2020 Special Board Meeting
#4 Ordinance Approving the Official Zoning Map of the Village of Niles
#5 Ordinance Approving a Special Use Permit to Allow a Restaurant with a Drive-Through Facility at 8575 W. Golf Road (19-ZP-30)
#6 Resolution Authorizing a Contractual Agreement Between the Village of Niles and Crossmark Utilities Inc. for Emergency Sewer Repair in the Amount of $32,246
#7 Board Approval - Authorizing a Reimbursement to the Village of Morton Grove in the Amount of $24,675.47 for the Oakton Street Multiuse Design Project
#8 Resolution Approving an Intergovernmental Agreement with Illinois Department of Transportation and the Village of Niles Appropriating Funds for Milwaukee Streetscape Project Phase 6 (Howard Street to Jonquil Terrace)
#9 Resolution Authorizing the Use of Motor Fuel Tax Funds to Pay for the Milwaukee Streetscape Project Phase 6 (Howard Street to Jonquil Terrace) Local Match in the Amount of $260,655
#10 Resolution Authorizing a Contractual Agreement with Baxter & Woodman Inc. to Provide Professional Engineering Services for Milwaukee Streetscape Phase 6 Construction Engineering in the Amount of $73,701.80
#11 Resolution Authorizing the Use of Motor Fuel Tax Funds to Pay for Milwaukee Avenue Streetscape Phase 6 Construction Engineering in the Amount of $73,701.80
#12 (moved to New Business Item #3)
#13 Resolution Authorizing a Contractual Agreement with Garland/DBS Inc. Utilizing Omnia Partners (Formerly US Communities) Purchasing Cooperative for the Facility Master Plan in the Amount of $55,290
Trustee Alpogianis made a motion, seconded by Trustee Niedermaier, to approve consent agenda items 1 through 13, minus item 12. On roll call, the vote was:
YEAS: 6 Alpogianis, Jekot, Matyas, McCreery, Niedermaier, Strzelecki
NAYS: 0
ABSENT: 0
ABSTAIN: 0
There being 6 affirmative votes, the MOTION CARRIED.
NEW BUSINESS
Ordinance Approving the Cost of Living Adjustment for Employees of the Village of Niles from May 1, 2020 to April 30, 2021
Trustee Niedermaier made a motion, seconded by Trustee Jekot, to adopt the Ordinance Approving the Cost of Living Adjustment for Employees of the Village of Niles from May 1, 2020 to April 30, 2021. Trustees Matyas and McCreery stated for the record that this is a good plan, but the wrong time due to the COVID-19 pandemic and economic downfall.
Trustee Alpogianis made a motion for a friendly amendment to set a limit of 2.5% increase for any non-union employee merit increase at this time. There was no second, and the motion died on the floor.
President Przybylo asked for a roll call vote on the motion to adopt the Ordinance Approving the Cost of Living Adjustment for Employees from May 1, 2020 to April 30, 2021. On roll call, the vote was:
YEAS: 4 Alpogianis, Jekot, Niedermaier, Strzelecki
NAYS: 2 Matyas, McCreery
ABSENT: 0
ABSTAIN: 0
There being 4 affirmative votes, the MOTION CARRIED.
Resolution Authorizing a Contractual Agreement with Cordogan Clark for Professional Services to Design the Village Hall South Entrance Located at 1000 Civic Center Drive in the Amount of $90,385
Trustee Matyas made a motion, seconded by Trustee Strzelecki, to approve the Resolution Authorizing a Contractual Agreement with Cordogan Clark for Professional Services to Design the Village Hall South Entrance Located at 1000 Civic Center Drive in the Amount of $90,385. This project consists of the renovation of the southern exterior entrance and plaza areas. Product Architecture and Design created conceptual designs last year which were used in the creation of this RFP. The conceptual renderings projected a multi-phased project spread over several years due to the anticipated costs of the project. Board members commented that this expenditure can wait for a better financial time. On roll call, the vote was:
YEAS: 2 Jekot, Strzelecki
NAYS: 4 Alpogianis, Matyas, McCreery, Niedermaier
ABSENT: 0
ABSTAIN: 0
There being 4 negative votes, the MOTION FAILED.
Resolution Authorizing a Bid Award and Contractual Agreement with Precision Pavement Markings Inc. to Provide Bicycle Lane Pavement Markings in the Amount of $53,829
Trustee Jekot made a motion, seconded by Trustee Alpogianis, to approve the Resolution Authorizing a Bid Award and Contractual Agreement with Precision Pavement Markings Inc. to Provide Bicycle Lane Pavement Markings in the Amount of $53,829. Bids were received from three firms for the 2020 Bicycle Lane/Route Pavement Marking Program. Precision Pavement Markings Inc. provided the lowest base bid of $53,829 and met all bid requirements. The Board members stated that under the current financial climate, it is hard to justify this expenditure. On roll call, the vote was:
YEAS: 0
NAYS: 6 Alpogianis, Jekot, Matyas, McCreery, Niedermaier, Strzelecki
ABSENT: 0
ABSTAIN: 0
There being 6 negative votes, the MOTION FAILED.
FINANCIAL REPORTS
Treasurer's Report February 2020
Trustee Alpogianis made a motion, seconded by Trustee Jekot, to approve the accounts payable, including payroll in the amount of $6,302,658 for the month ending February 2020.
YEAS: 6 Alpogianis, Jekot, Matyas, McCreery, Niedermaier, Strzelecki
NAYS: 0
ABSENT: 0
ABSTAIN: 0 There being 6 affirmative votes, the MOTION CARRIED.
Trustee Alpogianis made a motion, seconded by Trustee Strzelecki, that the Treasurer's Report for the month ending February 29, 2020 be approved and filed for audit with a beginning cash balance of $55,815,984, receipts of $8,918, 417, disbursements of $9,603,074 and ending cash balance of $55,131,327.
YEAS: 6 Alpogianis, Jekot, Matyas, McCreery, Niedermaier, Strzelecki
NAYS: 0
ABSENT: 0
ABSTAIN: 0
There being 6 affirmative votes, the MOTION CARRIED.
NEXT MEETINGS
Regular Board Meeting - April 28, 2020 (Electronic Meeting)
PUBLIC COMMENTS
None
ADJOURNMENT
There being no further business to come before the Board, Trustee McCreery, made a motion to adjourn, seconded by Trustee Alpogianis. On roll call, all concurred. The meeting adjourned at 6:51 p.m.
https://docs.google.com/document/d/1MAufMsbbDPKJzBptueX9qSBJGS6e7FWTvitaPB3amK0/edit
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