Kaskaskia Community College District #501 Board of Trustees met March 23.
Here is the minutes provided by the board:
ROLL CALL/ATTENDANCE
Chair, Bill Hawley convened the remote regular meeting of the Board of Trustees on Monday, March 23, 2020, at 5:30 p.m. All present attended remotely in accordance with COVID-19 Executive Order No. 5 (Illinois Executive Order 20-07). Trustees present were Jim Beasley, Bill Hawley, Bryan Holthaus, Louis Kalert, Jim Mason, Laura Wedekemper, Linda Stover and Student Trustee, Justin Huff.
College staff members present remotely included President Evans, Dr. Susan Batchelor, Dr. Ashley Becker, Judy Hemker, Craig Roper, Johnny Mathews, Travis Henson, Jill Hercules, Jennings Carter, Karol Potter, Alan Boerngen, Janet Fontenot, and Cathy Quick. Dennis Weedman, Legal Counsel from Robbins Schwartz also attended.
Members from the press attending remotely included Bruce Kropp, Steven Stilt, and Brian Hunt.
PLEDGE OF ALLEGIANCE
Chair Hawley led the Pledge of Allegiance.
RECOGNITION
No guests were in attendance.
PUBLIC COMMENT
None.
CONSENT AGENDA
Motion by Jim Beasley to approve the Consent Agenda as presented. Items on the Consent Agenda include:
February 24, 2020 Regular Meeting Minutes
Ratification and approval of disbursements and payrolls for March 2020 which includes travel reimbursements for board members and College employees if any requested reimbursement exceeds maximum allowable costs, Treasurer Report, Budget Report, Personnel Report, Foundation Report, Friends of Fine Arts Report, and Kaskaskia College Sports Association Report, Administrative Reports include Executive Services Report, Administrative Services Report, Instructional Services Report, and Student Services Report.
Upon roll call, the following members voted yes Beasley, Hawley, Holthaus, Kalert, Mason, Stover, Wedekemper and Huff. Motion was approved.
OLD UNFINISHED BUSINESS
None
NEW BUSINESS
CLOSED SESSION
No closed session.
REOLUTION
AWARDING HONORARY ASSOCIATE DEGREE
Motion by Jim Beasley to table at this time.
Upon roll call, the following Trustees voted yes Beasley, Hawley, Holthaus, Kalert, Mason, Stover, Wedekemper, and Huff. Motion was approved.
RESOLUTION 20-06
APPROVAL OF 2020-2023 STRATEGIC PLAN
Motion by Linda Stover to adopt Resolution 20-06, thereby approving the 2020-2023 Strategic Plan as presented.
Upon roll call, the following Trustees voted yes Beasley, Hawley, Holthaus, Kalert, Mason, Stover, Wedekemper, and Huff. Motion was approved.
RESOLUTION 20-07
APPROVAL OF THE 2020-2035 MASTER FACILITIES AND IMPROVEMENT PLAN
Motion by Bryan Holthaus to adopt Resolution 20-07, thereby approving the 2020-2035 Master Facilities and Improvement Plan as presented. Laura Wedekemper commended those completing the plan.
Upon roll call, the following Trustees voted yes Beasley, Hawley, Holthaus, Kalert, Mason, Stover, Wedekemper, and Huff. Motion was approved.
RESOLUTION 20-08
APPROVE PURCHASE OF FURNITURE FOR STUDENT LOFT
Motion by Laura Wedekemper to adopt Resolution 20-08, thereby approving the purchase of furniture for the Student Loft from Modern Business Interiors of St. Charles, MO in the amount of $61,324.07.
Upon roll call, the following Trustees voted yes Beasley, Hawley, Holthaus, Kalert, Mason, Stover, Wedekemper, and Huff. Motion was approved.
LAB FEES
APPROVAL OF LAB FEE CORRECTION FOR 2020-2021
Motion by Linda Stover to approve lab fee corrections effective summer 2020 as presented.
Upon roll call, the following Trustees voted yes Beasley, Hawley, Holthaus, Kalert, Mason, Stover, Wedekemper, and Huff. Motion was approved.
FIRST READING
CURRICULUM POLICY 3.20 REVISION
The first reading of the Curriculum Policy 3.20 revision was heard. Final reading and approval will be at the April meeting.
FIRST READING
SYLLABI POLICY 3.204 REVISION
The first reading of the Syllabi Policy 3.204 revision was heard. Final Reading and approval will be at the April meeting.
FIRST READING
FUND SOLICITATION POLICY 6.4 REVISION
The first reading of the Solicitation Policy 6.4 revision was heard. Final Reading and approval will be at the April meeting.
FINAL READING AND APPROVAL
NEW PRESIDENT’S CABINET POLICY 2.93
Motion by Louis Kalert to approve the new President’s Cabinet Policy 2.93 as presented.
Upon roll call, the following Trustees voted yes Beasley, Hawley, Holthaus, Kalert, Mason, Stover, Wedekemper, and Huff. Motion was approved.
FINAL READING AND APPROVAL
TRAVEL AND EXPENSE REIMBURSEMENT POLICY 2.9 REVISION
Motion by Laura Wedekemper to approve the Travel and Expense Reimbursement
Policy 2.9 Revision with the recommended change “Board of Trustee approval for employee travel is only required for reimbursements that exceed maximum established limits. This policy does not include commuting expenses to and from home to an employee’s primary work site. All reimbursement requests shall be reimbursed in accordance with the Illinois Local Government
Travel Expense Control Act (ILGTECA – 50 ILCS 150/1 et seq.) and the Illinois Wage Payment and Collection Act (IWPCA – 820 ILCS 115/1 et seq).”
Upon roll call, the following Trustees voted yes Beasley, Hawley, Holthaus, Kalert, Mason, Stover, Wedekemper and Huff. Motion was approved.
FUTURE AGENDA ITEMS
A. First Reading of Volunteer Policy
B. First Reading of Drone Policy
C. Approval of Vendor to Provide Photocopiers
D. Approval of Vendor to Provide Athletic Insurance
E. Approval of Vendor to Provide Security System Upgrades
F. Approval of Vendor for Nashville Education Center Storm Drain Improvement Project
G. Approval of Vendor for Lifelong Learning Center AV & Lighting Equipment Upgrades
H. Approval of Contractor for Salem Storm Sewer Replacement Project
I. Approval of Vendor for Campus Drive & Fitness Trail Culvert Replacement Project and Bridge Repairs Project
J. Approval of Architectural Firm for Capital Projects
K. Approval of New Position in Human Resources
L. Approval of Employment of Commercial Custodial Instructor
M. Approval of New Privacy of Student Records Policy
N. Approval of New Continuity of Government Policy
TRUSTEE AND PRESIDENT'S COMMENTS AND REPORTS
Student Trustee Report
Student Trustee, Justin Huff commended faculty and staff for the last few days’ work and the many encouraging messages to students. The Agriculture Program held a very successful fundraiser and banquet on March 5.
Summer and Fall registration has begun virtually for all students.
Information will be going out this week for new Student Trustee elections which will be held on April 12 through 15.
As this will be the last report that Justin provides to the Board of Trustees, Mr. Hawley thanked Justin for his dedicated service this year.
President’s Report
President Evans reported it has been a pleasure working with Justin this year.
Many institutions have canceled their commencement ceremonies this year.
Some are rescheduling it for a later date and some are doing a virtual ceremony. Kaskaskia College students deserve some type of ceremony, so we are meeting to discuss.
The Governor’s proclamation excludes construction projects. Therefore, Salem projects will move forward. Contractors will sign a variance form indicating they are taking appropriate measures.
President Evans indicated it has been an extra ordinary 14 days starting on March 11. Since that time until now, people have not stopped working, and there were no barriers that were not overcome. An Information Technology drive through service was established to provide remote equipment for employees. Dr. Batchelor and her team worked through the weekend to be sure we were ready on Monday for classes.
ADJOURNMENT
Motion by Laura Wedekemper to adjourn. Trustees approved by a voice vote. The adjourned at 6:30 p.m.
https://www.kaskaskia.edu/media/web-assets/documents/board-minutes-amp-agendas/march/03-23-2020-Minutes.pdf
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