Pope County Community Unit School District 1 Board of Education met May 16.
Here is the agenda provided by the board:
Meeting was called to order at 7:00 p.m. by President Hansen and the following members were present: Walker, Aly, Schuchardt, Wallace, Hogg, and Hansen. Simmons was absent.
Motion was made by Schuchardt and seconded by Wallace to approve the agenda. Roll call vote: all ayes.
Motion was made by Wallace and seconded by Schuchardt to approve the consent agenda including the following: 1) Approve minutes of Board meeting on 4/23/19; 2) Approve closed session minutes; 3) Approve bills for payment; and 4) Accept Financial Report. After questions regarding bills, roll call vote: all ayes.
President Hansen recognized James Lewis who requested to meet with the Board in closed session regarding athletics.
Under Administrative reports, Mr. Blankenship reported the following: 1) The last day for the Pre-K students will be this Friday – May 17th. They will have their Pre-K Picnic on Monday, May 20th at Dixon Springs Park; 2) The Kindergarten
program will be on Tuesday, May 21st at 9:30; 3) Janitors are preparing a list and making plans for the summer cleaning; 4) The 8th grade students went on their parent-organized trip to Holiday World today; and 5) Current enrollment 370 as of May 15th.
Mr. Fritch reported the following: 1) Final exams will be taken next Wednesday and Thursday; 2) Teachers in-service on Friday the 24th; 3) Janitors will be preparing to break down classrooms, deep clean, strip floors, and paint; and 4) Enrollment: Freshmen – 46, Sophomores – 33, Juniors – 41; total 120 without the seniors. Member Walker asked the dollar amount of the scholarships given out to the seniors this year. Mr. Fritch stated $60,000 of local scholarships, Noah Hall received $24,000 for four years, Abby Thompson received two scholarships from U of I, and one student joined the Marines, total estimate to be over $100,000. Mr. Fritch explained that Mrs. Potts meets with the seniors at the beginning of the year and gives them a scholarship packet.
Mr. Climer reported on the status of the Early Childhood Grant. Hats off to Mrs. Reed for her hard work on writing the grant. We are asking for $200,000 for four years and we met two of the top four criteria. We are putting the final touches on it and getting it ready to submit.
Motion to enter closed session for the purpose of personnel performance, procedures, and employment was made by Walker and seconded by Wallace. Roll call vote: all ayes. Board entered at 7:10 pm.
Member Simmons entered the meeting in closed session at 7:27 pm.
Motion to return to regular session was made by Hogg and seconded by Wallace. Board returned at 9:18 pm. Roll call vote: all ayes.
New Business began with a motion made by Hogg to accept the resignation of Christina Couty as high school math teacher for 2019-20 SY and seconded by Schuchardt. Roll call vote: all ayes.
Motion to accept resignation of Audra Adduci as Jr. High cheer coach was made by Hogg and seconded by Simmons. Roll call vote: all ayes.
Motion to post for Jr. High cheer coach was made by Schuchardt and seconded by Hogg. Roll call vote: all ayes.
Motion to accept the resignation of Bradley Hill as bus driver was made by Walker and seconded by Aly. Roll call vote: all ayes.
Motion to post for school bus driver was made by Schuchardt and seconded by Hogg. Roll call vote: all ayes.
Motion to accept the resignation of James Lewis as Jr. High assistant baseball coach was made by Hogg and seconded by Wallace. Roll call vote: all ayes.
Motion to approve Candice Potts and Wade Swinford as co-sponsors of high school student council for 2019-2020 SY was made by Simmons and seconded by Hogg. Roll call vote: all ayes.
Motion to hire Candice Potts as high school cheer coach for 2019-2020 SY was made by Schuchardt and seconded by Simmons. Roll call vote: all ayes.
Motion to hire Bart Lane as K-8 evening janitor was made by Hogg and seconded by Wallace. Roll call vote: Walker, Schuchardt, Wallace, Simmons, Hogg, and Hansen; ayes, Aly abstained.
Mr. Fritch presented the updates to Board Policy Section 6. Motion to adopt Board policy updates as presented was made by Simmons and seconded by Hogg. Roll call vote: all ayes.
Motion to renew Illinois Association of School Boards membership for the 2019- 2020 SY was made Wallace and seconded by Simmons. Roll call vote: all ayes.
Mr. Fritch and Mr. Climer presented the QNS Equipment Proposal and explained Windows 7, which we are currently running, will not be supported after January 1, 2020. All computers will be upgraded to Windows 10. Ninety new Chromebooks will be incorporated in the Jr. High and the old machines will be put on a cart to be used as long as they hold up. Three older staff computers will be replaced with new laptops. Motion to approve QNS Equipment Proposal for updating chromebooks, carts, laptops, and Windows 10 with a 2 year payment plan payable from Title I funds was made by Simmons and seconded by Schuchardt. Roll call vote: all ayes.
Mr. Climer stated the burner stove in the kitchen is original to the building and is needing replaced, as does the old wooden prep table. Mr. Climer had two quotes he shared and recommended the quote from Supply Solutions of Paducah. There is $4,000 in the equipment line of the budget to be used. Motion to purchase new burner stove and prep area table for kitchen from Supply Solutions for $2,509 was made by Schuchardt and seconded by Simmons. Roll call vote: all ayes.
ESP FY 20 Pay will be discussed at the June meeting. Mr. Fritch will have recommendations.
Under Old Business, SRO update was given by President Hansen. He stated he has asked the county commissioners to read over the agreement, mark any changes, and send it back to him. Mr. Climer and Mr. Fritch also meet with the State’s Attorney, Jason Olson, to discuss the agreement.
HVAC Doors and Windows Bid opening was the 14th at 2 pm. Only one bid was submitted and it was more than the estimated amount for the project. The recommendation by Mr. Climer was to reject the bid and bid out a smaller project of just the replacement of the doors and windows without the HVAC units. A motion to reject the bid for the elementary door window HVAC replacement was made by Wallace and seconded by Simmons. Roll call vote: all ayes. The Board asked that Mr. Fritch find out what the fee would be to bid just the doors and windows and rebid the project. Motion to rebid the doors and windows pending bid fee was made by Wallace and seconded by Simmons. Roll call vote: all ayes.
President Hansen discussed the recommendation of the goals committee for the qualifications of the engineers that submitted. The committee rated them as 1) Asaturian Eaton and Associates Incorporated, 2) Coen Engineering, and 3) Clarida & Ziegler Engineering Company, Ziegler. Motion to hire Asaturian Eaton and Associates Incorporated as engineer for septic system project was made by Schuchardt and seconded by Hogg. Roll call vote: all ayes.
Grant application update was given by Mr. Climer in his administrative report but added the deadline for submitting is June 10th and hope to have it completed by May 24th.
A bid summary sheet was distributed with some discussion on the bids. Motion to reject the bids for bus # 12 was made by Walker and seconded by Simmons. Roll call vote: Walker, Aly, Schuchardt, Wallace, Simmons, and Hansen, all ayes; Hogg abstained.
Motion to accept the bid for bus #7 of $860.00 from Todd Pruemer was made by Wallace and seconded by Schuchardt. Roll call vote: all ayes.
Motion to accept the bid for the wrecker/tow truck of $500.00 from Kala Bonnell was made by Simmons and seconded by Walker. Roll call vote: Walker, Aly, Schuchardt, Wallace, Simmons, and Hansen, all ayes; Hogg abstained.
Other School Business, President Hansen congratulated Dustin Turner for being inducted in the IHSA Hall of Fame. We also had a former coach, Eric Messmer, who received Jr. High baseball Coach of the Year. Congratulations to both of them of their outstanding accomplishments.
President Hansen also thanked Ms. Melanie Presser for her dedication of 30+ years to the District. We wish her well in her retirement.
President Hansen gave a shout out to Jessi Hall and Krysta Graves for a job well done with the PCHS, Hometown Heroes, and PCHS Softball Facebook pages.
President Hansen also thanked the new board members and current members for a smooth transition and productive meetings.
A motion was made by Hogg and seconded by Schuchardt to adjourn the meeting until the next scheduled meeting to be held on Thursday, June 20, 2019 at 7:00 p.m. in the J.H. Hobbs Memorial Library. All members present voted aye.
Meeting adjourned at 10:13 pm.