Pope County Community Unit School District 1 Board of Education met June 20.
Here is the agenda provided by the board:
Meeting was called to order by President Hansen at 7:00 p.m. The following members were present: Walker, Aly, Wallace, Hogg, and Hansen. Schuchardt and Simmons were absent.
A motion was made by Wallace and seconded by Hogg to approve the agenda. Roll call vote: all ayes.
A motion was made by Hogg and seconded by Aly to approve the consent agenda including the following items; 1) Approve Minutes of Board Meeting on 5/16/19; 2) Approve Closed Session Minutes; 3) Approve Bills for Payment; and 4) Accept Financial Reports. Roll call vote: all ayes.
Under Administrative reports, Mr. Blankenship reported the following: 1) The janitors are cleaning, painting classrooms, waxing floors, and getting things ready for next year; 2) An AC unit compressor went out in the Jr. High end that was replaced by the window unit that was in Mr. Graves’ room; and 3) Registration will be held August 1st and 2nd.
Member Simmons entered at 7:05 pm.
Mr. Fritch reported the following: 1) Custodians have been cleaning, painting, and making repairs to the building; 2) Thank you to Mrs. Graves for getting new conference signs for the gym. She put the project together for a project for her Principal’s degree. And thank you to the PTO for purchasing the signs. They will be hung in the gym very soon.
Mr. Climer reported on the following: 1) The budget is tracking very well with expenditures and the revenue is doing well. We are still waiting on a transportation payment from the State; 2) The bus that was involved in a wreck has been totaled by the insurance company and we will receive an amount in the $17,000 range with the insurance company salvaging the bus; 3) The kitchen stove has been installed and the prep table has been delivered; 4) Mr. Fritch has been working on the IDEA Flow-thru grant. Mr. Fritch stated it is in the amount of $117,000. In the past this grant has went to WOVSED but with new laws passed, it will now come through the District as a revenue and expended to WOVSED in a 12-month payment plan; 5) Title I and II has been submitted by Mr. Fritch with the help of Margie and Paula. Mr. Fritch stated this year the Title I grant is $175,000 and Title II is $18,000. Title I is used for 10% of a teacher salary, three title aides salary and benefits, testing materials, classroom supplies, and various other expenditures for dues, memberships, and fees. Title II is used for a partial teacher salary. Both grants are federally funded. Mr. Hansen asked that since the bus was totaled, to budget two more buses through the lease program again this year. The new buses purchases this past school year will be claimed on the transportation claim for reimbursement. This will be allowed for five years of depreciation. Mr. Hansen asked about the Pre-K grant. Mr. Climer stated the latest we could hear something would be in September. The grant was written for $191,000 for four years.
A motion was made by Wallace and seconded by Hogg to enter closed session for the purpose of personnel performance, procedures, and employment. Roll call vote: all ayes. Board entered closed session at 7:17 pm.
A motion was made by Hogg and seconded by Wallace to return to regular session. Roll call vote: all ayes. Board returned at 7:50 p.m.
Motion to approve the Treasurer’s Bond for the 2019-2020 SY was made by Simmons and seconded by Hogg. Roll call vote: all ayes.
Motion to approve renewal of the 2019-2020 District Insurance Policy with PSIC/Illinois School District was made by Hogg and seconded by Wallace. Roll call vote: all ayes.
Motion to approve the Prevailing Wage Rate Resolution 19-06-20 was made by Hogg and seconded by Aly. Roll call vote: Walker; aye, Aly; aye, Wallace; aye, Simmons; aye, Hogg; aye, Hansen; abstain. Motion carried.
Motion to approve the 2019-20 salary schedule for non-certified employees with a $0.50 increase was made by Wallace and seconded by Hogg. Roll call vote: all ayes.
Motion to approve the Athletic bid as presented for the 2019-20 SY was made by Wallace and seconded by Hansen. Roll call vote: Walker; nay, Aly; nay, Wallace; aye, Simmons; nay, Hogg; nay, Hansen; aye. Motion failed.
Motion to approve the Athletic bid minus the purchase of pitching machine and vallie screen was made by Hogg and seconded by Hansen. Roll call vote: all ayes.
Mr. Fritch distributed a handout of the proposed meal prices. Mr. Fritch explained the JH and HS salad prices to move from $2.00 to $2.25. We have not been getting reimbursed for salads due to cost difference and our lunch program. JH tray will move to $2.00 from $1.75. This will streamline the JH and HS lunch fees and they are served the same portion sizes. This is a recommendation of our ISBE Lunch Auditor. Motion to adjust meal prices as presented by Assistant Superintendent, Mr. Fritch, was made by Hogg and seconded by Simmons. Roll call vote: all ayes.
Mr. Blankenship distributed copies of the 2019-20 Elementary/Jr. High School Student Handbooks and discussed the changes. Mr. Fritch distributed copies of the High School Student Handbook and discussed the changes. Motion to approve the Elementary/Jr. High School Student Handbook as presented by Mr. Blankenship and the High School Student Handbook as presented by Mr. Fritch was made by Walker and seconded by Simmons. Roll call vote: all ayes. Member Simmons added that the dress code be enforced more appropriately.
Mr. Climer proposed the purchase of some new furniture that was desperately needed. Motion to purchase 25 HS desks, 2 cafeteria tables and 20 small classroom chairs for the GS was made by Simmons and seconded by Hogg. Roll call vote: all ayes.
Motion to hire Janice Wallace as JH cheer coach was made by Walker and seconded by Hogg. Roll call vote: Walker; aye, Aly; aye, Wallace; abstain, Simmons; aye, Hogg; aye, Hansen; aye. Motion carried.
Motion to hire Jessi Hall as JH softball coach was made by Simmons and seconded by Aly. Roll call vote: all ayes.
Motion to hire Matthew Fulkerson as JH assistant baseball coach pending proper training was made by Hogg and seconded by Walker. Roll call vote: all ayes.
Motion to approve the 2019-20 teaching contract with Ms. Jeanne Clayton was made by Wallace and seconded by Aly. Roll call vote: all ayes.
Mr. Climer stated the 10-Year Health Life Safety Survey was not completed in 2014-15 as it should have been. It was not presented to the Board nor was it approved. Mr. Climer has been working with Joe Petty on the amendments to get it submitted properly. Mr. Fritch explained the violations that the janitors have been working on correcting. There are still some violations to be corrected and they will continue making
these corrections to the buildings. A motion was made by Hogg and seconded by Walker to accept the 10-Year Health Life Safety Survey. Roll call vote: all ayes.
Mr. Fritch made a PowerPoint Presentation to the Board regarding starting a girls’ JH and HS volley ball program. He made this presentation in one of his classes and wanted to share with the Board. The girls on both sides have expressed interest in volley ball the last couple of years. Mr. Fritch explained the start up cost, yearly cost, and calendar for the program. After some questions and answers at the end of the presentation, the Board decided to get more information on the calendar and poll the Teacher’s Union. The issue was tabled until the next meeting.
Mr. Climer stated that an Accelerated Placement Program policy was needed to be approved for the District compliance review. Mr. Fritch found the policy had been approved by the Board last year.
Under Old Business, President Hansen stated the Board asked the Commissioners to take the contract and mark up what they had issues with and send back for negotiations. The County Commissioners have not gotten back with the Board. President Hansen asked that Mr. Climer or Mr. Fritch reach out to them.
Mr. Fritch stated the architect had no bids submitted on the whole project for the doors, windows, and HVAC units. He did have one bid for the doors and windows and one bid
for the HVAC units. Mr. Fritch distributed the proposals from these two companies, Litton Enterprises Inc. and Randy Jones Glass and Mirror Inc. Mr. Fritch stated the matching maintenance grant will be coming out but don’t know when. After much discussion, the Board agreed to put $50,000 in the 19-20 FY budget for this project.
President Hansen explained the Scope of Engineering Evaluation and Report, which was included in the Board packet, for the sewage treatment systems. Motion to hire Asaturian Eaton engineer for septic system project was made by Hogg and seconded by Aly. Roll call vote: all ayes.
The bids for bus #12 were opened at 1 pm and we received two bids. Motion to accept the bid for $500 was made by Hogg and seconded by Wallace. Roll call vote: all ayes.
Mr. Fritch explained the correction to the 2019-20 SY calendar that changed the date of October 10th to an all-day Parent-Teacher Conference day, 8 am – 7 pm. Motion to amend the 2019-20 SY calendar as presented was made by Simmons and seconded by Hogg. Roll call vote: all ayes.
Mr. Climer stated they have already covered the FY 2020 budget items and he will add the $50,000 for the doors and windows project. President Hansen stated that since the loss of a bus, to include the lease of two more buses.
With no further business, President Hansen moved to adjourn the meeting until the next scheduled meeting to be held on Thursday, July 18, 2019 at 7:00 p.m. in the J.H. Hobbs Memorial Library. Meeting adjourned at 9:50 pm.