Union County Board of Commissioner met March 22.
Here is the minutes provided by the board:
I. Call Meeting to Order
The Union County Board of Commissioners met for a regular meeting in the Union County Courthouse Community Room at 08:30am. County Chairman Max Miller called the meeting to order.
II. Roll Call
Commissioners in attendance are Kent Pitts, Dale Foster, Max Miller and David Gould. Bobby Toler Jr. is absent.
III. Approval of Minutes
Mr. Gould made the motion to approve the minutes from the March 8th, 2019 regular meeting, Mr. Pitts seconded the motion.
Kent Pitts Yes
Bobby Toler Jr. Absent
Dale Foster Yes
Max Miller Yes
David Gould Yes
Motion Passed
IV. Public Comments
Mr. Miller wanted to express his condolences to Union County Ambulance Director, Grant Capel for the passing of his mother and to Commissioner, Bobby Toler Jr., who's Mother-In-Law had passed away the night before and is why Mr. Toler is absent from the meeting.
Mrs. Debbie Nash asked why the agenda for the meetings have changed to moving the Public Comments up to the beginning of the meeting. Mr. Miller explained that it was the format that Roberts Rules of Order uses and it was his decision to move the agenda to conform to Roberts Rules.
V. Committee Reports
Mr. Miller addressed that he attended the Economic Development and Chamber of Commerce meeting recently and they are working on combining both boards into one. It will take a while to get it done but Mr. Miller feels that it was a productive meeting,
Mr. Gould attended the HOOT board meeting
VI. Building Permits
County Engineer, Kevin Grammer presented 2 Building Permits.
1. 04-29-02-640 at 1405 Wing Hill Road for Dale Peterman Recommended for approval
2. 12-26-07-167 at 6785 St. Rt. 3 S for Davis Land Company Is in flood plain and variance is attached, recommended for approval Mr. Foster made the motion to approve the building permits and Mr. Pitts seconded the motion.
Kent Pitts Yes
Bobby Toler Jr. Absent
Dale Foster Yes
Max Miller Yes
David Gould Yes
Motion Passed
VII. County Finances
County Treasurer, Leigh Burns, advised everyone that the tax sale was the previous week and the books are now closed on the 2017 tax year.
Mr. Miller stated that he met with the Assessor, Treasurer, County Clerk and County Administrator this past week and the process for the property taxes are right on time and will go out to one month earlier this year than last and the next year it will be another month earlier to get the tax bill cycle back on track.
VIII. Old Business
Mr. Miller asked Mrs. Johnson, County Administrator, if there were any updates with the audit or findings, Mrs. Johnson stated that there wasn't much to report from the 2017 finding updates other than they are close to finishing out the 2017 audit and the resolutions to the findings. The audit firm is currently at the courthouse working on the 2018 audit at this current time.
IX. New Business
A. Approval Payment of Bills
Mr. Gould made the motion to approve the payment of bills and Mr. Foster seconded the motion. Kent Pitts
Kent Pitts Yes
Bobby Toler Jr. Absent
Dale Foster Yes
Max Miller Yes
David Gould Yes
Motion Passed
B. U of 1 Extension Budget Agreement - Kristi Stout
Ms. Stout presented the agreement between the County of Union and University of Illinois for continued funds from Union County for Agricultural, Consumer and Environmental Sciences for Union County Citizens. This is mostly funded by the federal government and is aimed at helping local food pantries. The board agreed to have a representative from U of I come to the board meetings every quarter and update the board on the progress of the work being done. Mr. Miller asked for a motion to approve the agreement betwee the University of Illinois Extension and The County of Union. Mr. Gould made the motion to approve the agreement, Mr. Pitts seconded the motion.
Kent Pitts Yes
Bobby Toler Jr. Absent
Dale Foster Yes
Max Miller Yes
David Gould Yes
Motion Passed
C. Declare Surplus Property
The county has 5 older flip phones that are to be declared surplus property. The phones will be donated to the Family Counseling Center. Mr. Foster made the motion to declare the phones as surplus property and to donate them to the Family Counseling Center. Mr. Pitts seconded the motion.
Kent Pitts Yes
Bobby Toler Jr. Absent
Dale Foster Yes
Max Miller Yes
David Gould Yes
Motion Passed
D. Approval of Collective Bargaining Agreement between Union County IL/Union
County Circuit Clerk's Office and Laborers' Union 773 Mr. Gould made the motion to approve the agreement and Mr. Pitts seconded the motion.
Kent Pitts Yes
Bobby Toler Jr. Absent
Dale Foster Yes
Max Miller Yes
David Gould Yes
Motion Passed
E. Approval of Union County Copier Bid for Purchase
County Administrator, Angie Johnson stated that the county received 5 bids from 4 different vendors. One bidder submitted two different bids for “off lease" machines that are used. One bid was for a non-serviced off lease Savin machine at $9280.00 and the other is for an off lease Savin machine that has been refurbished at $14,090.00 both with $1 buyouts at the end of a 5 year agreement. Bid number 3 was from a different company for a new Konica machine with fair market value cost of $10,429.00 with no $1 buyout and $11,095.00 with the $1 buy-out at the end of the 5 year agreement. Bid number 4 was for a new Sharp machine for $11,446 with no $1 buyout and $12,526.00 for the $1 buyout at the end of the 5 year agreement. Bid number 5 was for a new Xerox machine for $16,333 with the no $1 buyout and $17,851.00 with the $1 buyout after the 5 year agreement.
Mr. Miller stated that the county usually goes with the 60 month (5 year) lease with the $1 buyout at the end. Mr. Miller asked for any comments or discussion from the board, Mr. Gould asked for Mr. Miller's recommendation. Mr. Miller then stated that he felt that there wasn't that much difference in the cost from the used machine compared to the new machine. Mr. Pitts asked how old the used machines are and Mrs. Johnson stated that she wasn't for sure but the most are bought on 5 year lease so most would be at least that old. Mr. Miller made the motion to approve and accept bidder B's bid (CDS) for a new machine with the $1 buyout at the end of the 5 year term. Mr. Pitts seconded the motion.
Kent Pitts Yes
Bobby Toler Jr. Absent
Dale Foster Yes
Max Miller Yes
David Gould Yes
Motion Passed
X. Executive Session
None
XI. Other Business
County Clerk, Lance Meisenheimer, stated that the publication ballot went out in the Gazette Democrat and the wrong one got published and it had a misspelled name that is correct on the ballot just was wrong on the publication ballot. The name is “Trenton Colyer" and was printed as “Trenton Coyler”.
Circuit Clerk, Tiffany Busby had a question for the board about the collective bargaining agreement passed by the board earlier in the meeting. Mrs. Busby wanted to know what business decision did the county base their decision for signing the contract since there is not funding for a 7th employee and not allowing her to use funds in accounts for the 7th employee. Mr. Miller stated that the board was signing the contract and due to the grievance that is still ongoing with those issues, the board was not able to discuss the issue.
XII. Adjournment
Mr. Gould made the motion to adjourn the meeting and Mr. Foster seconded the motion.
Kent Pitts Yes
Bobby Toler Jr. Absent
Dale Foster Yes
Max Miller Yes
David Gould Yes
Motion Passed
Motion Passed and meeting adjourned at 8:55 am
https://www.unioncountyil.gov/wp-content/uploads/minutes-agendas/Minutes_2019-03-22.pdf
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