Union County Board of Commissioners met April 12.
Here is the minutes provided by the board:
The Union County Board of Commissioners met for a regular meeting in the Union County Courthouse Community Room at 8:30 A.M. County Chairman Max Miller called the meeting to order and roll call was taken with Bobby Toler Jr., Max Miller and David Gould present.
A motion was made by David Gould and seconded by Bobby Toler Jr. to approve the minutes of the March 22, 2019 meeting.
Bobby Toler Jr. Yes
Kent Pitts Not Present
David Gould Yes
Dale Foster Not Present
Max Miller Yes
Motion Passed.
Bobby Toler Jr. reported that the 911 Board meeting was a regular meeting. Southern Five Regional Planning will look into a grant for the digital radio system for the Sheriff's Dept.
Chairman Max Miller informed the board that there was no Economic Development meeting.
Building Permits:
There were no building permits to be approved.
Old Business:
The 2017 County Audit findings update was given by Angie Johnson. The auditor's found seven (7) items that need to be improved upon.
1) Internal Controls of Financial Reporting - The auditors requested that we have all journal entries and bank accounts reconciled before they start the process of the audit. They ask for us to have a check list to make sure everything is reconciled before they start on the audit.
2) HR and Personnel Records. The auditors want to make sure that HR has all the appropriate personnel records in the personnel files for each employee. This will be a repeat finding for the next audit, but they will make note of this in their file that HR is making progress.
3) Segregation of Duties. The auditors wanted to see more segregation of duties in the Circuit Clerk's office and in the Sheriff's Office. This has been resolved in both offices,
4) Bank Reconciliation- This regards accounts not held with the Treasurer. The County Clerk, Circuit Clerk and Sheriff Dept. have accounts that are not held with the Treasurer. The Circuit Clerk will reconcile their accounts and give the Treasurer the information that is required. The County Clerk has turned over his accounts to be reconciled with the Treasurer and the checks will be written out of accounts payable. The Sheriff's dept. will reconcile their accounts and the Sheriff will approve the reconciliation.
5) Inadequate Fines and Fees for the Court System - Our court system has purchased a new program that provides the amount of fines and fees. The findings that the auditors found were before the new program was purchased and installed. They are working with the State's Attorney and the programmers on what should be charged according to the statutes.
6) Audit on time- We are on track to have our audit done on time this fiscal year.
7) inadequate Reporting of Time and Attendance - The County will be implementing a time clock system in the near future. All the office holders are turning in their employee times and paid time off. The auditors will make a note that we have made progress.
Angie noted that the auditors are still working on the audit and haven't mentioned any new findings at this time.
New Business:
A motion was made by Bobby Toler Jr. and seconded by David Gould to approve the bills from April 8 to April 12, 2019.
Bobby Toler Jr. Yes
Kent Pitts Not Present
David Gould Yes
Dale Foster Not Present
Max Miller Yes
Motion Passed.
A motion was made by David Gould and seconded by Bobby Toler Jr. to approve the tourism Grant Application for Shawnee Hills Wine Trail for $12,000.
Bobby Toler Jr. Yes
Kent Pitts Not Present
David Gould Yes
Dale Foster Not Present
Max Miller Yes
Motion Passed.
A motion was made by Bobby Toler Jr. and seconded by David Gould to approve the Tourism Grant Application for Shawnee Hills Wine Trail Lodging Association for $8,000.
Bobby Toler Jr. Yes
Kent Pitts Not Present
David Gould Yes
Dale Foster Not Present
Max Miller Yes
Motion Passed.
A motioned was made by David Gould and seconded by Bobby Toler Jr. for the Tourism Grant Application-Cabin Rentals in Southern Illinois Association for $5,500.
Bobby Toler Jr. Yes
Kent Pitts Not Present
David Gould Yes
Dale Foster Not Present
Max Miller Yes
Motion Passed.
A motion was made by Bobby Toler Jr. and seconded by David Gould to approve the Resolution to Appoint Ron Thompson to the Lick Creek Public Water District Board.
Bobby Toler Jr. Yes
Kent Pitts Not Present
David Gould Yes
Dale Foster Not Present
Max Miller Yes
Motion Passed.
Keri Clark proposed the Redeploy Illinois 1 Circuit budget for fiscal year 2020. Keri mentioned that there have been many changes made since last fiscal year. The proposed budget for this fiscal year is $483,843.13.
Redeploy is hoping to serve 88 clients with the approximate cost of $5,400 per kid and last budget is was approximate cost of $36,000 per kid. This budget proposal will include other counties around us to increase the possibility of helping more kids. This budget would go from a one (1) contract agency to multiple contracts that would be strategically placed throughout the counties to maximize the effectiveness of the program,
s proposed budget, the County would receive additional indirect cost from the state. The current year's budget the County received $10,185.42; with the proposed 2020 fiscal year budget the indirect cost the County will receive $16,364.50.
Max asked how the kids are brought into the Redeploy program. Keri informed the board that the probation office will contact the Redeploy program for their eligibility into the program. Keri is hoping to start implementing the program in December.
Max informed the board that they discovered how much grant money the County could receive without having a separate audit for the grants. Keri mentioned she would work with the other grant recipients to make sure that they wouldn't go over the $750,000 limit
amount for the additional audit. The Redeploy grant is on a different fiscal year and she would put in the contracts a 60 day payout clause to help eliminate the possibility of going over the additional audit amount.
Bobby Toler Jr. asked Keri how efficient the funding is for the program. Keri says the are no expected funding problems with the Redeploy grant.
David Gould made the motion and seconded by Bobby Toler, Jr. to approve the Redeploy Illinois Bureau of Youth Intervention Service FY 2020 Continuation Application
Bobby Toler Jr. Yes
Kent Pitts Not Present
David Gould Yes
Dale Foster Not Present
Max Miller Yes
Motion Passed.
David Gould mentioned that he was impressed with the job that was done by the County Clerk's office during the Consolidated Election.
Motion to adjourn by David Gould and seconded by Bobby Toler Jr.
Bobby Toler Jr. Yes
Kent Pitts Not Present
David Gould Yes
Dale Foster Not Present
Max Miller Yes
Motion Passed.
https://www.unioncountyil.gov/wp-content/uploads/minutes-agendas/Minutes_2019-04-12.pdf
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