Village of Addison Finance & Policy Committee met April 15.
Here is the minutes provided by the committee:
A public hearing will be held on the proposed Village of Addison budget for the 2019-2020 fiscal year ending April 30, 2020. The public hearing will be held on Monday, April 15, 2019, at 6:30 p.m, in the Addison Village Hall, 1 Friendship Plaza. All interested citizens attending the public hearing may provide written and oral comments and may ask questions regarding the entire budget for fiscal year 2019-2020. A copy of the entire proposed budget for the Village of Addison for the year ending April 30, 2020, is available for public inspection in the Village Clerk's Office prior to the public hearing.
Mayor Veenstra opened the public hearing at 6:30pm.
Ayes: Trustee Hundley, Trustee Nasti, Trustee Lynch, Trustee McDermott, Trustee Theodore, and Mayor Veenstra. Nays: None Not Present: Trustee Kluczny
Also in attendance: Community Development Director Berley, Director of Police Hayden, Deputy Chief of Police Maranowicz, Finance Director Benson, Public Works Director Federighi, Community Relations Assistant Director Krage, Human Resources Director Pinson, Purchasing Agent Hendrey, and Village Attorney Marchetti.
Secretary Trakas read the Public Hearing Notice.
Director Benson gave a brief overview of the preparation of the 2019-2020 Village of Addison budget. She explained a change with the Water Sewer Debt Service Fund. The water sewer activity was previously moved into the Water Sewer Fund at fiscal year-end; however, the creation of this fund allows these activities to be viewed and tracked throughout the year. In total, the general fund expenditures are 38,372,700.00, and staff is projecting a 25% fund balance as a percentage of expenditures, which is in compliance with the Village's fund balance policy. Expenditures in the general fund include funding to maintain Village operations. The Water Sewer fund expenses are $22,957,000.00. There is $4.2 million in the Motor Fuel Tax fund for the annual road resurfacing and two (2) additional smaller road projects, as well as an additional $375,000 for sidewalk replacement and continuation of the ADA compliance conversion. In total, the 2019-2020 proposed budget is $81,984,409.00. 72% is for operations, including the general fund, water service fund, and internal service fund; 16% is for capital improvements; 7% is for debt service; and 5% is for police pension. The Village's financial condition is stable, and the Village has been able to maintain the fund balance level. The full budget will be on the Village's website at the end of the month.
Mayor Veenstra entertained a motion to adjourn the public hearing at 6:33 p.m. A motion was made by Trustee Lynch, seconded by Trustee Hundley.
Motion passed unanimously.
BUSINESS MEETING
Vice Chairman Nasti called the Finance & Policy Committee meeting of April 15, 2019 to order at 6:33 p.m. In attendance were Trustees Lynch, McDermott, Hundley, and Theodore. Also in attendance were: Mayor Veenstra, Deputy Chief of Police Maranowicz, Director of Police Hayden, Community Development Director Berley, Finance Director Benson, Public Works Director Federighi, Community Relations Assistant Director Krage, Human Resources Director Pinson, Purchasing Agent Hendrey, and Village Attorney Marchetti.
1. Consideration to approve the minutes of the April 1, 2019 Finance & Policy Committee meeting
Trustee Theodore made a motion to approve the minutes of the April 1st, 2019 Finance & Policy Committee meeting, seconded by Trustee Lynch.
Motion passed unanimously.
2. Audience input regarding agenda items before the committee
None
3. Discussion of accounts payable
Vice Chairman Nasti stated that the Finance & Policy Committee met earlier in the evening to review and approve the following:
Directive #19-70 - $ 43,394.87
Directive #19-71 - $356,330.88
• Directive #19-72 - $677,619.96
A correction reduced Directive #19-69, previously approved on April 1, 2019 in the amount of $294,669.15, by $158.00, making the new total $294,511.15.
Trustee Hundley made a motion to recommend approval, seconded by Trustee Lynch.
Motion passed unanimously.
Consideration to approve the Fiscal Year 2019-2020 Budget for the Village of Addison, Trustee Lynch made a motion to consider approval of the Fiscal Year 2019-2020 Budget, seconded by Trustee Theodore.
Director Benson stated that the Committee received the detailed proposed budget document, along with the reconciliation itemizing any changes that were made since the budget review by the Village Board earlier this year. Director Benson reviewed the budget totals, as well as the Village's financial condition and fund balance statuses, which were discussed in the Public Hearing
Motion passed unanimously.
5. Consideration of an Ordinance amending Chapter 3 of the Village Code to increase the number of Class "E-4" liquor licenses for SDRP Inc. d/b/a Elio Pizza on Fire located at 520 W. Lake Street, Unit F (2nd location). Trustee Theodore made a motion to consider the Ordinance, seconded by Trustee Lynch.
Director Hayden stated that the Advisory Liquor Commission made a recommendation for approval of a second Elio's restaurant at 520 W. Lake Street in the Caputo's shopping center. The first restaurant will continue to operate. Vice Chairman Nasti requested confirmation that the current Elio's will not be closing, and Director Hayden stated they would not.
Petitioner Elio Bartolotta thanked the Committee and the Liquor Commission. He stated that the restaurant has had success and needed to expand. The larger location is more open, will double the seats, and offer more parking, Mr. Bartolotta stated that they would like to expand the menu as well to include more Sicilian and Italian street food. He stated that they also applied for a gaming license with the State of Illinois.
Motion passed unanimously.
6. Consideration of a Resolution appointing an alternate to the Intergovernmental Risk Management Agency.
Trustee Lynch made a motion to consider the Resolution, seconded by Trustee Hundley.
Director Pinson stated this Resolution appoints an alternate for the Intergovernmental Risk Management Agency to act on Director Pinson's behalf in the event that he is unable to attend a meeting,
Motion passed unanimously.
7. Consideration to accept the proposal for the purchase of illuminated street signs from
Mobotrex Inc. of Davenport IA in the amount of $26,115.12; funding from account #100.2520-4206. Trustee Lynch made a motion to consider the proposal, seconded by Trustee Hundley.
Director Federighi stated that the Public Works Department is continuing its third year installing lit street signs. Mobotrex has fabricated the signs for the Village of Addison for the past two years; they notified the Village that there would be a slight increase of approximately three percent due to some changes in necessary materials. Staff recommended purchasing the next section of signs from Mobotrex. The installation of the signs will be under a separate contract. Director Federighi recommended the Committee's favorable consideration of the proposal. Trustee Theodore stated that he had heard many positive comments about the signs, and Director Federighi and Trustee Nasti echoed these sentiments, Motion passed unanimously.
8. Consideration of an Ordinance authorizing the disposal of surplus property owned by the Village of Addison. Trustee Lynch made a motion to consider the Ordinance, seconded by Trustee Hundley.
Purchasing Agent Hendrey stated the Ordinance lists equipment that are no longer being used by the Village. The items are either antiquated or no longer working. Purchasing Agent Hendrey requested the Committee's favorable consideration to scrap or sell the items.
Motion passed unanimously.
9. Consideration of a Resolution extending the term of the Police Department Dispatch Services Agreement with the Wood Dale Police Department. Trustee Hundley made a motion to consider the Resolution, seconded by Trustee Lynch.
Deputy Chief Maranowicz stated that the Wood Dale Police Department would like to renew their contract with the Village of Addison for dispatch services. This three-year renewal, ending April 2022, has been approved by Wood Dale's City Council and is looking for approval by the Addison Village Board.
Motion passed unanimously,
10. Consideration of a Resolution extending the term of the Police Department Dispatch Services Agreement with the Itasca Police Department. Trustee Hundley made a motion to consider the Resolution, seconded by Trustee Lynch.
Deputy Chief Maranowicz stated that the Itasca Police Department would like to renew their contract with the Village of Addison for dispatch services. This three-year renewal, also ending April 2022, has been approved by Itasca's Village Board and is looking for approval by the Addison Village Board.
Motion passed unanimously.
11. Audience participation
There was none.
12. Executive Session if needed
None was needed.
13. Other business, at the discretion of the Chairman
There was none.
14. Adjournment
Trustee Theodore made a motion to adjourn the meeting at 6:46 p.m., seconded by Trustee Lynch.
Motion passed unanimously.
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