Southern Illinois News

Groveland Township Board met Sept. 17.

Here is the minutes provided by the board:

OPENING PRAYER Offered by: Offered by: Supervisor Shallenberger

PLEDGE OF ALLEGIANCE Led by: Supervisor Shallenberger

Meeting called to order by: Supervisor Shallenberger

ROLL CALL: 

Bresnahan (x) Hranka (x) Lawson (x) Pentecost (x) Shallenberger (x) McCormick (x) McCool (x) Christianson (x)

Compilation Findings: Presented by Zach Lauterbach of Steven D. Greim & Co., P.C.

Mr. Lauterbach reports that at this time there is a “snag” with the Comptroller’s office questioning if this should be an Audit vs a Non Audit Year report. It is his understanding that this is a Non Audit year and his prepared report is the required Non Audit year Compilation Report for the fiscal year ending March 31, 2018. A Full Audit Report was presented last year. In dealing with this question and the required AFR he has filed for a 60 day extension to allow for a resolution of this question. Depending on the results from the Comptroller’s office he states that they could transfer to an Audit format easily if needed. The AFR is complete they are just waiting on authorization. He reviewed this report with the board noting one area of confusion referring the board to page 7 regarding a “Permanent Transfer”.

Guests: Brian Manual, Frieda Herron, Sally Duppert, Pat Ludewig

PUBLIC PARTICIPATION & COMMENTS: Brian Manual asked about any plans for Township Days

Response: there are no plans this year due to timing and budget.

Approve Minutes for: Aug. 20, 2018 Regular Meeting Minutes: 

Motion by: Bresnahan 

Second by: Hranka

Corrections: None

All in favor: Aye - 5 Nay - 0 Absent – 0

CORRESPONDENCE: None

APPROVE TREASURER’S REPORT:

Motion by: Pentecost

Second by: Bresnahan

Discussion: Supervisor Shallenberger reviewed report with the board noting an increase of 3.1% for health insurance this year.

Roll Call

Bresnahan (x) Hranka (x) Lawson (x) Pentecost (x) Shallenberger (x)

Motion Carried

OLD BUSINESS: None

NEW Business:

1. Motion to Accept compilation findings:

This Motion is tabled pending decision of Comptroller’s Office

2. Scholarship: Morton/Pekin Discussion: RaeLyn McCormick discussed the current Barb Hart Scholarship program that we now promote through the East Peoria High School Scholarship program and wonders if we could/should be doing more outreach with Pekin and Morton High Schools not included in the East Peoria program. She says that these schools were contacted by email in the past but there has not been any follow-up from them and suggests we might consider in person contacts with them to see if they have a similar program of scholarship offerings for their students. This would allow all students in the Township the opportunity to apply. East Peoria’s process starts in January each year so this is a good time to think about what we may want to do. After some discussion Trustee Bresnahan offered to contact Pekin High School and Trustee Hranka offered to contact Morton High School.

3. Finalized Library Lease: There is currently a signed lease in effect that cannot be changed without being amended. The suggested item to be added are for security codes and keys issued to library staff. This item could probably be resolved without the addition of a separate section being added to the lease itself. The Township and Library Staff will review the need and work for a resolution after the Regular Meeting and report findings at the next Regular Meeting in October.

Road Commissioner’s Report: Currently working on trimming branches hanging over roads.

Assessors Report: by RaeLyn McCormick:

Assessor McCormick reports: Last month I had mentioned the number of seniors we encounter in the field everyday. With the help of the Supervisor of Assessments Office we have determined the following.

1. Number of Properties Zoned Residential – 8931

2. Number of Properties Zoned Unimproved – 1106

3. Number of Properties Zoned Residential Inhabitable Properties – 7825

4. Number of Properties Receiving an Owner Occupied Exemption – 6604

5. Number of Households Receiving Sr. Homestead Exemption – 2123

6. Percentage of Seniors in the Township – 32.14%

Summary – 1 out of every 3 homes in the township is a senior household!

Gail and I will finish our Field Work next week and start on Building Permits immediately.

I have noticed a number of Building Permits have dropped dramatically from last year i.e. July 2017 -16/ July 2018- - 6. Additionally, as stated before our New Construction are down from 16 last year to 4 this year. This will impact our 2019 EAV.

I completed my Continuing Education requirement (Valuation of Residential Land) at the IL Property Assessment Institute Conference in East Peoria Sept. 10-12 2018.

General Assistants Report: Aug/Sept 2018 by: Stephanie Stecken, Case Worker.

Aug/Sept G.A/E.A. EXPENDITURES: $ 275.00

Aug/Sept G.A. Report: There were (5) five inquires this month. One of these clients was found to be eligible for a one time E.A. of $275.00. Four (4) other clients were sent documents; (1) for G.A. and (3) for E.A. with two (2) of those sent the additional paperwork to record job search. No further action at this time.

Aug/Sept E.A. REIMBURSEMENTS: $.00

PAYING OF BILLS:

Motion to Pay Town Bills:

Motion by: Bresnahan

Second by: Lawson

Discussion: None

Roll Call

Bresnahan (x)

Hranka (x)

Lawson (x)

Pentecost (x)

Shallenberger (x)

Motion Carried

Motion to pay GA bills:

Motion by: Hranka

Second by: Pentecost

Discussion: None

Roll Call

Bresnahan (x)

Hranka (x)

Lawson (x)

Pentecost (x)

Shallenberger (x)

Motion Carried

Motion to Pay Road & Bridge bills:

Motion by: Bresnahan

Second by: Hranka

Discussion: None

Roll Call

Bresnahan (x)

Hranka (x)

Lawson (x)

Pentecost (x)

Shallenberger (x)

Motion Carried

Motion to Pay Special or Permanent Road Bills:

Motion by: Hranka

Second by: Bresnahan

Discussion: None

Roll Call

Bresnahan (x)

Hranka (x)

Lawson (x)

Pentecost (x)

Shallenberger (x)

Motion Carried

Executive Session Request: None

MOTION TO ADJOURN by: Motion by: Pentecost Second by: Lawson

Voice Votes: All in Favor Motion Carried:

Meeting Adjourned at: 7:11 PM

http://www.grovelandtownship.com/uploads/1/0/2/3/10235147/sept2018meetingminutes.pdf